The document outlines the need to modernize the state government treasury system to provide online billing, payment, accounts, and management information capabilities. Key objectives of the new system include online receipt and payment of bills, release of funds, tax/non-tax payments, daily accounts, and comprehensive reporting. The new system will integrate treasuries, finance departments, accountant general offices, and other stakeholders. An implementation plan is proposed involving selecting a system integrator to develop and deploy the new Khajane II application along with necessary infrastructure and migration. A project monitoring unit is also recommended to oversee the modernization effort.

1. Modernization of Government Treasury of State Government Anirban Mukerji anirmukerji@gmail.com

2. Need for Modernisation of State Government Treasury Computerized System is mostly an interdepartmental project of the Department of Treasuries Integration with stakeholders not considered due to constraints existing at that time Hence the current solution may not be able to fulfill many requirements like Daily accounts , Accurate Management Information System / Decision Support System

3. Objectives of New System Online receipt of bills in the Treasury and their payment Online system for release of funds Online tax and non-tax payment facility Daily Accounts needs to be provided Faster generation of accurate monthly accounts One time data entry at source Comprehensive MIS and DSS Adherence to IT security best practices

4. Flows within Government Authorisation Flow for Funds Finance Department Controlling Officers DDOs Deptt / HOD Request for Funds Flow Strategy : Decision Output information id captured before paper output is generated from the System

5. Bill and Payment Flow Payment Information Online bill followed by paper Bill Treasury DDO ECS Advice E- Scroll

6. Tax Payment E- Payment Tax Payer Treasury E- Scroll Government Dept. Payment Data Payment Data AG Office

7. Accounts Compilation Budget Payment Information Treasury Finance Department Classified Accounts Finalized Accounts AG Office

8. Internet DDO CSC / B-1 KSWAN Connectivity Architecture of New System Revenue Earning Departments , Commercial Taxes, Registration Agency Bank HRMS Application Citizen Administrative Department Central application AG Office Finance Department RBI District / Sub Treasury Office

9. Benefits to Stakeholders from New System

10. Finance Department Will obtain timely and accurate position about the state finances Seamless incorporation of the changes in budgets Dynamic response to the requests of the line departments Better monitoring of directly funded schemes of GOI Will facilitate faster reconciliation of accounts

11. Secretaries Online release of funds from the secretariat to all levels up to DDOs. Availability of accurate and real time snapshot of the releases and expenditure at all levels Monitoring of Schemes funded directly by GOI Faster and more efficient execution of changes in the budget allocations

12. DDO Online preparation and submission of bills. Online information on expenditure and collections DDO’s will have realtime information on availability of funds Ability to reconcile figures online. Information on Government Orders

13. Treasuries Elimination of data entry in Treasury Online bill submission by DDO’s E-Scrolls from Banks will facilitate early and more accurate generation of accounts. Streamlining of reconciliation and account generation

14. Accountant General Online two way communication by the AG to the treasuries and finance department Elimination of data entry at the AG office. AG can obtain information on every payment transaction across the State Access to all Government Orders

15. Citizens Ease in obtaining payments from Government Ease in making payments to Government Visibility of the finances of the Government ( if acceptable to Government)

16. Implementation Plan Selection of a System Integrator Scope of Work of SI Development and Implementation of Khajane II application Establishment of Central Infrastructure and H/W, Migration from the existing application to new Incl. Data Migration Training of all Users Operations and Maintenance phase of 5 years

17. Need for Project Monitoring Unit A PMU needs to be established to oversee the modernization of State Government Treasury PMU will also supervise the IIIrd party acceptance testing and Security Audit PMU will be staffed by Government staff for supervision and domain expertise External Technical Experts