A presentation about IPAS (Integrated Payroll Accounting System) as part of AIMS (Accounting Informtion Management System) of Indian Railways IT application

2. HR
Employee Profile
 Appointment Details
Personal / Family Details
Payroll
 Salary, Loans / Advances,
Allowances & Recoveries
Annual Increments
Income Tax
Bonus
DA Arrear
Supplementary Bills
Service Record
 Promotion / Demotion
Transfer / Retirement
Seniority
Leave
Settlement
• Leave Salary
•GIS
•DCRG
Traveling Allowance
Quarters & Electricity
Cadre
Loans & Advances
FINANCE
Internal Check
C06 Generation
Bill Passing
C07 Generation
Abstract Preparation
Cheque Printing
Books
PF
Pension
Cash & Pay
Suspense
Budget
Traffic Accounts

3. Advantages over PRIME/AFRES
Functional:
 Centralized Architecture-> Real Time
Information of any micro/ macro level can be
provided.
 Uniform application -> all the business rules
and Compliance of any rules/circular of Board
(such as DA Arrear, Bonus etc.) can be made
speedily.

4. Technical
Web based Application -> doesn’t require any
client software on end-users’ PCs.
High Availability (24*7) as all the servers have
been clustered to run in fail-over mode with load
balancing through Hardware Load Balancers
Centralized maintenance and management of
Infrastructure (Application Software, Hardware &
Systems Software)
Disaster Recovery of critical applications such as
Integrated Payroll & Accounting Systems (IPAS).

5. Security:
Encryption of data so that any transaction of
IPAS including passwords of users can not be
hacked.
Role based access to the end users backed by
Audit trails to monitor the changes made by
any user including Administrators
No access of database has been given to
anyone for security reasons.

6. Ease of Use:
 Reduced navigations since Inter-related data capturing
screens have been merged into single screen
 Steps for salary processing have been merged
 The salary and income tax processing can be done by
respective bill clerks.
 Salary Bill passing screen has enriched functionality
now. The screen compares
allowances/recoveries/allocations with that of previous
month for individual employee to check. In addition,
variations are shown in red colour. Moreover, the user
has been provided all the information required for
passing the salary bill.

7. Transfer of employees – no need for physical
movement of records relating to
service data viz. service card, LPC, leave account etc
financial data viz.PF/ NPS, loans etc.
{Mere change of Bill Unit of the employee would enable
the new Unit to access his entire data}
Link with PF module to account repayments of PF
loans through MCR.
Aids in serving Railway Employees

8. KEY BENEFITS TO EMPLOYEES
Access to the following over the internet
 Bio-data
 Service particulars
 Pay & allowances
 Provident Fund/ NPS
 Leave particulars
 Loans & Advances
 Income Tax liabilities
{Mobile App. for employee self service on the anvil}

10. Future roll outs
Interface/ Integration of the Accounts modules of IPAS
with Other Applications
 Traffic Account Module with PRS/FOIS/UTS for earnings.
 MMIS with Stores bills enabling cheques through IPAS.
 Works Register Module with IRPSM to monitor plan head –
wise, source – wise, work-wise expenditures
 RBCS (Rail Budget Compilation System) with IRPSM and Works
Register Module to aid budget estimations & reviews.
 Crew Management System (CMS) for allowances of running
staff with payroll.
 ARPAN (Pension software) for early settlement of Pension
cases

11. Thus IPAS,
 a Web enabled application riding on a 3-tier centralized
architecture
 based on Java front end and Oracle back end
 enables a common application to all the Railways
 in adopting similar automated processes
 with faster change management facilities
 leading to better efficiency, security and safety
 with real time access to financial transaction data across
various macro & micro levels of IR
paves the way for improved financial and fiscal discipline
and HR activities

12. Thank You