The document provides tips for giving an effective presentation. It discusses preparing for the presentation by understanding the audience and venue. The main parts of a presentation should stay on schedule and keep the audience engaged with techniques like telling an anecdote or asking questions. Visual aids can enhance the presentation if used properly. The closing involves summarizing key points and taking questions. Body language like making eye contact is also important to connect with the audience.

1. Business Skills
Ideal Presentation
By – Sajid Iqbal

2. PRESENTATIONPRESENTATION
PREPRATION AND INTRODUCTIONPREPRATION AND INTRODUCTION
MAIN PARTMAIN PART
CLOSING AND QUESTIONSCLOSING AND QUESTIONS
Part of PresentationPart of Presentation

3. Press conference:Press conference:
two chief executives tell journalists why their companies have merged.two chief executives tell journalists why their companies have merged.
Briefing:Briefing:
a senior officer gives information to other officers about a police operationa senior officer gives information to other officers about a police operation
they are about to undertake.they are about to undertake.
Demonstration:Demonstration:
the head of research and development tells non-technical colleaguesthe head of research and development tells non-technical colleagues
about a new machine.about a new machine.
Product launch:Product launch:
a car company announces a new model.a car company announces a new model.
What is PresentationWhat is Presentation
Deliver your message to the audienceDeliver your message to the audience
Example of Different PresentationExample of Different Presentation

4. Lecture:Lecture:
a university professor communicates information abouta university professor communicates information about
economics to 300 students.economics to 300 students.
Talk:Talk:
a member of a stamp-collecting club tells other membersa member of a stamp-collecting club tells other members
about 19th century British stamps.about 19th century British stamps.
Seminar:Seminar:
a financial adviser gives advice about investments to eighta financial adviser gives advice about investments to eight
people.people.
Workshop:Workshop:
a yoga expert tells people how to improve their breathinga yoga expert tells people how to improve their breathing
techniques and gets them to practice.techniques and gets them to practice.

5. FocusedFocused -- Define Objective, Identify Core Elements , Eliminate RedundanciesDefine Objective, Identify Core Elements , Eliminate Redundancies
InterestingInteresting –– Speak Their Language ,Evoke Emotion, Tell a StorySpeak Their Language ,Evoke Emotion, Tell a Story
AppealingAppealing –– Design, Illustrations , HumourDesign, Illustrations , Humour
MemorableMemorable –– Stand out , Repeat the Main Ideas, SummarizeStand out , Repeat the Main Ideas, Summarize
CompilingCompiling –– Make a purchase , Ask Question , Start Discussion, Make a CallMake a purchase , Ask Question , Start Discussion, Make a Call
Ideal PresentationIdeal Presentation
5 Rules of Presentation5 Rules of Presentation

6. Dos and don'ts:Dos and don'ts: PreparationPreparation
Here are some tips for a stand-up presentation (oneHere are some tips for a stand-up presentation (one
person talking to an audience).person talking to an audience).
Find out about the audience:Find out about the audience: how many people therehow many people there
will be, who they are, why they will bewill be, who they are, why they will be
there, and how much they know about the subjectthere, and how much they know about the subject..
Find out about the venue and the facilities:Find out about the venue and the facilities: the room,the room,
the seating plan, the equipment, etc.the seating plan, the equipment, etc.
Plan the content and structure, but don't write thePlan the content and structure, but don't write the
complete text of the presentation.complete text of the presentation.
Write notes on sheets of paper, not on cards.Write notes on sheets of paper, not on cards.

7. Try to memorize the first five sentences of yourTry to memorize the first five sentences of your
talk.talk.
Prepare visual aids: pictures, diagrams, etc.Prepare visual aids: pictures, diagrams, etc.
Rehearse your presentation (practice it so that itRehearse your presentation (practice it so that it
becomes very familiar) with friends or colleagues.becomes very familiar) with friends or colleagues.

8. IntroductionIntroduction
Melanie is advising Anne-Marie Duval on giving aMelanie is advising Anne-Marie Duval on giving a
presentation at a conference.presentation at a conference.
Introduce yourself and your subject .Introduce yourself and your subject .
( My Name is Sajid and I work for PFL…)( My Name is Sajid and I work for PFL…)
Outline what you are going to talk about : Describe theOutline what you are going to talk about : Describe the
different sections of your talk.different sections of your talk.
(There are Three Main skills areas I want to talk about(There are Three Main skills areas I want to talk about
today..)today..)
Say Whether people should ask questions during talk , or atSay Whether people should ask questions during talk , or at
the end.the end.
(If you’ve any questions, I’ll be very happy to answer then(If you’ve any questions, I’ll be very happy to answer then
at the end of the session).at the end of the session).

9. Presentations 2Presentations 2:: Main partMain part
Dos and don'ts:Dos and don'ts: Melanie Kray is giving more adviceMelanie Kray is giving more advice
about presentations.about presentations.
Start on time. Don't wait for latecomers.Start on time. Don't wait for latecomers.
Plan how long you're going to spend on each point and keepPlan how long you're going to spend on each point and keep
to these things.to these things.
Don’t labour a particular point period (too long on something )Don’t labour a particular point period (too long on something )
Don’t disagree ( talk about things that have nothing to do withDon’t disagree ( talk about things that have nothing to do with
the subject ) unless you have a particular purpose in mind.the subject ) unless you have a particular purpose in mind.
Finish on time . Don’t run over . It looks bad if you don’t haveFinish on time . Don’t run over . It looks bad if you don’t have
time to finish all your points and answer questions.time to finish all your points and answer questions.
TimingTiming

10. Project your voice to the back of the room, but don't shout.Project your voice to the back of the room, but don't shout.
Don't ask if people at the back can hear. Check the volumeDon't ask if people at the back can hear. Check the volume
(loudness) of your voice beforehand.(loudness) of your voice beforehand.
Use a microphone if you need one. Don't hold it too close toUse a microphone if you need one. Don't hold it too close to
your mouth.your mouth.
Whether using a microphone or not, speak in a natural toneWhether using a microphone or not, speak in a natural tone
of voice. Don't speak in a monotone (on the same level allof voice. Don't speak in a monotone (on the same level all
the time). Vary the pitch (level) of your voice.the time). Vary the pitch (level) of your voice.
Dos and don'ts:Dos and don'ts: VoiceVoice

11. Rapport ( Connection ) with theRapport ( Connection ) with the
audienceaudience
Experts say that you can gain the audience's attention in aExperts say that you can gain the audience's attention in a
presentation by:presentation by:
Telling an anecdote (a story, perhaps a personal one).Telling an anecdote (a story, perhaps a personal one).
Mentioning aMentioning a reallyreally surprising fact or statistic.surprising fact or statistic.
Stating a problem.Stating a problem.
Asking a question.Asking a question.
Of course, it is important to respect the cultural expectations ofOf course, it is important to respect the cultural expectations of
your audience.your audience.

12. Key phrasesKey phrases:: Main partMain part
Anne-Marie continues her presentation:Anne-Marie continues her presentation:
'OK. To begin, let's look at the first type of skills that consultants need:'OK. To begin, let's look at the first type of skills that consultants need:
technical skills. Of course, related to technical skills is a good generaltechnical skills. Of course, related to technical skills is a good general
knowledge of management subjects . . .knowledge of management subjects . . .
But I'm digressing: let's get back to the technical skills themselves ... That'sBut I'm digressing: let's get back to the technical skills themselves ... That's
all I have time for on technical skills.all I have time for on technical skills.
Let's move on to the second area: interpersonal skills. As you can see onLet's move on to the second area: interpersonal skills. As you can see on
this transparency, there are two key areas in relation to interpersonal skills .this transparency, there are two key areas in relation to interpersonal skills .
. . I think that covers everything on interpersonal skills.. . I think that covers everything on interpersonal skills.
Time is moving on, so let's turn to the third area: people managementTime is moving on, so let's turn to the third area: people management
issues.'issues.'

13. Closing and QuestionsClosing and Questions
Dos and don'ts:Dos and don'ts: Body LanguageBody Language
Make eye contact:Make eye contact: look at each person in the audience for about alook at each person in the audience for about a
second, before movingsecond, before moving
Don't speak to the equipment or the screen:Don't speak to the equipment or the screen: face the audienceface the audience at allat all
times.times.
SmilingSmiling is fine at appropriate moments, but not too much.is fine at appropriate moments, but not too much.
UseUse gesturegesture (hand movements) to emphasize key points.(hand movements) to emphasize key points.
Stay more or less in one place: don't move around too much.Stay more or less in one place: don't move around too much.
AvoidAvoid mannerismsmannerisms (ways of moving and speaking which you do(ways of moving and speaking which you do
repeatedly without realizing).repeatedly without realizing).

14. Visual aidsVisual aids
Melanie some time uses these visual aids when giving presentations:Melanie some time uses these visual aids when giving presentations:
 FlipchartFlipchart
 Bullet PointsBullet Points
 ScreenScreen
 ProjectorProjector
 Computer ScreenComputer Screen
 WhiteboardWhiteboard
 BlackboardBlackboard
 White BoardWhite Board
 Overheard ProjectorOverheard Projector
 HandoutsHandouts

15. Anne-Marie is bringing her presentation to a close:Anne-Marie is bringing her presentation to a close:
'Let me sum up. Firstly, we looked at technical skills, secondly, at'Let me sum up. Firstly, we looked at technical skills, secondly, at
management skills and last, but by no means least, at interpersonal skills. Inmanagement skills and last, but by no means least, at interpersonal skills. In
my view, the secret for success in the future is going to be interpersonalmy view, the secret for success in the future is going to be interpersonal
skills. That brings me to the end of my presentation. Are there anyskills. That brings me to the end of my presentation. Are there any
questions?‘ Here are some phrases which can be useful when answeringquestions?‘ Here are some phrases which can be useful when answering
questions:questions:
That's a fair point. I know that some consultants don't have a very goodThat's a fair point. I know that some consultants don't have a very good
image. But I think that Gem Consultants have helped companies reduceimage. But I think that Gem Consultants have helped companies reduce
costs and increase profits enormously.costs and increase profits enormously.
That's confidential. I'm afraid I'm not at liberty to tell you.That's confidential. I'm afraid I'm not at liberty to tell you.
That's not really my field. But I can put you in touch with someone in myThat's not really my field. But I can put you in touch with someone in my
organization who is working on Internet applications.organization who is working on Internet applications.
Closing and Dealing with QuestionsClosing and Dealing with Questions

16. The questioner would like to know what sort of background the peopleThe questioner would like to know what sort of background the people
we recruit usually have. Is that right?we recruit usually have. Is that right?
Well, I think that goes beyond the scope of today's presentation. TodayWell, I think that goes beyond the scope of today's presentation. Today
I wanted to concentrate on consultants' skills, not go into particularI wanted to concentrate on consultants' skills, not go into particular
case studies in consultancy.case studies in consultancy.
I'm afraid we'veI'm afraid we've runrun out of time. But if you'd like to come and discussout of time. But if you'd like to come and discuss
that with me now, I'llthat with me now, I'll
try and give you an answer.try and give you an answer.
If a member of the audience didn't hear a question, they might say: 'Sorry,If a member of the audience didn't hear a question, they might say: 'Sorry,
I didn't catch the question - could you repeat what the questioner said?‘I didn't catch the question - could you repeat what the questioner said?‘
End the presentation by saying:End the presentation by saying:
'I think that's a good place to stop. Thank you for'I think that's a good place to stop. Thank you for
listening.'listening.'

17. Infact Presentations Simply a
Packaing for your Brilliant Ideas
.

18. Thank You !Thank You !