1) The document provides instructions for creating an unplanned work order and closing a work order in SAP. 2) To create a work order, one would enter transaction code IW31, select the order type and priority, and fill out details like location, equipment, and job description. 3) To close a work order, one would open the work order in transaction IW32, confirm the work is complete, and click final confirmation in transaction IW41.

1. Ghanshyam
makwana
Sr. Engineer
C&I maintenance

2. Over view
 Basic
 How to create unplanned work order?
 How to close work order?

3.  Basic Information
 IW31:- to create work order
 IW32:- to edit work order
 IW38:- To View work order
 IW41:- to close work order

4. How to Create work order?

5. Click here to select

6. Type “IW31” to create order

7. Click here to enter

8. 1-Click here for select order
type
2-Click here it will show drop down list for select order
type

9. Double click for select order
type

10. Click here, it will show drop down list for select priority type

11. select priority
type

12. 4
1- Click here to select function
location of instrument you want to
take permit
2- click here it will show
popup window and will
help for select fun.
location
3-After clicking popup button two type
of window may open (only one at a
time)
For this type click For this type click
here here

13. Selection button for
menu
1-Select „‟ Structure
display‟‟
2-click
here

14. `
2-click
here
1-click here and type
‟‟5510”

15. 1-click here to expand sub menu of your
Unit

16. 1-Expand sub menu and
select proper equipment
location
2-Double click to
select final
location

17. 1- Click here to select
Equipment you want to take
permit
2- click here it will show
dropdown list and will help
to select equipment

18. Selection button for
menu
1-Selection “equipment by technical
ID number” for select by KKS code
2-Type KKS code of
equipment
3-Click here

19. 1- for example if you want to take
2-Click here, it will show permit for “Seal air fan o/l header
popup window with pressure transmitter checking”
description of type KKS code of transmitter
equipment

20. Double click to select final
equipment
if this window will not appear than click
here for next step

21. window show
equipment code

22. 2-click
here
1-Type plant code
“5510”

23. 1
2
Select priority from dropdown list

24. click here to
continue

25. click here to
continue

26. 4- Save
1-Type job
description
2-Select planner
group
1BM3 for Boiler C&I
2TM3 for Turbine C&I
3- Select Maintenance work
center
1IB501 toIB901 for boiler
2IT501 to IT901 for turbine

27. 2-click here to go back initial
window
1-show new window appear it‟s
show order number here, Note
down

28. 2-type “IW32” to edit order
3-Click here for
enter
1-login with authorized SAP ID
which have authorized to release
permit

29. 2-Click here to enter
1 -Type order
No.

30. 2-Save and
exit
1- Click here for release
permit
3- logout from
account and re
login into your
account
4- at initial Screen
type “iW32” and
enter , it will show
next screen

31. Click here to assign
WCM

32. Click here it will show dropdown
list

33. 1-select ” work clearance permit”
2- Click here to
continue

34. Click here to
continue

35. Click here to
continue

36. Click here to create work
approval

37. 2- Click here for
continue
1- fill date and time
(optional)

38. Click here to assign
application

39. 1-Select appropriate
permit
2-Click here to create
application

40. Click here to create isolation
permit
1-If you want to take permit without
isolation ,then click here (to skip steps)

41. Click here to
create

42. Click here to assign isolation

43. 2-Click here for dropdown
list
1-Click
here

44. select
appropriate
option and
double click

45. 1-select
as
above
2-select
appropriate
equipment

46. Double click for select
appropriate tag
condition

47. 2-Save
it
1-Write description

48. Click
here

49. Save
it

50. Click
here

51. 2- Save
it
1-Here show PTW no, Note down
it

52. Click here

53. Save
it

54. 3-Click here or press
enter
2-in “IW32” screen type order
1-Give PTW No. to operation
no.
people, when they accept come
back to”IW32”

55. Click here

56. Click
here

57. 2- Click
here
1-If PTW approve by operation people
than symbol look like this and proceed for
further

58. 1-type your name
here
2-Click here

59. Again Click
here

60. 2-Click here to take printout
1-Symbol will look like
this then it is ready for
printout

61. Click here for print
preview

62. Click here to give print it will print two
pages. Take print on both side of one
page

63. After completion of printing
work it show window like
this. After this close window
and go back to the initial
page.
Now you
can start
work

64. How to close PTW ?

65. 2-Click here for confirmation of complete
work
1-After completion of work ,Open
your SAP account and from initial
page go to “IW32” and type order
no. and enter, it will show page
like this

66. 1-Login into IW41 authorized
account and at initial page type
2-Click here
“iw41”

67. 2-Click here
1-type order
no.

68. 2-Save
it
3-
logout
1-Click here final
confirmation