This document presents a proposal for developing a computerized reservation system for Hotel Oak-Ray Kandy to replace their current manual system. The objectives are to save time, provide quick service for guests, and develop databases to store guest details. The current manual system requires significant effort for file security and storage. The proposed system will use a waterfall development methodology and include features like guest registration, room booking, and reservation confirmation online or by phone. It will follow design documentation practices like a context diagram, data flow diagram, use case diagram, ER diagram, and interface prototypes. The system requirements specify needed hardware, software, and security considerations.

1. Hotel Reservation System
Hotel OAK-RAY, Kandy
Prototype Presentation

2. INTRODUCTION
Hotel Oak-Ray Kandy is one of the famous tourist hotels in Kandy. But
in this hotel currently using manual system. When guest make a
reservation, all the reservation details are recorded in a file and those
files are stored in a special cabinet .calculation of bills and inventory
items are done by manually too.
As the current System is a file based one, management of
the hotel has to put much effort on security those files .they can
easily get damaged by fire, insects or even by a natural disasters .
Keeping files takes much time and wastes much precious man hours.
Although we can’t trust the accuracy of calculation done by manually,
it’s not a surprise of encountering problems.
We decide to develop their Reservation System as
computer based system and hotel can give quick service for guests.

3. OBJECTIVES
Computerized system replaces to the manual
reservation system.
Save time wasting hotel employees and guests.
Develop databases which stored guest details when
they entered their details.
Create an easy to understand user friendly
environment.
Guest can get speed registration service.
The customer can book the rooms through online or
through phone or in person.

4. Functional Requirements
 System should display the login/register page
 System should accept the users registration if all the fields are entered
correctly
 System should store the data
 System should allow the guest to check the rooms
 System should show the available rooms to the guest
 System should ask for the number of persons going to check-in
 System should not accept more than 2 adults guests in one room
 System should accept the booking if less than 2 adults guests
 System should show a new room if more than 2 adult guests
 System should accept the booking
 System should ask for details to enter
 System should ask for the check-in/check-out dates
 System should accept the conformation
 System should confirm
 System Should store the booking of the rooms in the database

5. Nonfunctional requirements
 Recoverability
A good system must recover easily from any kind of issues.
 System Availability
The system should be designed in such a way that the system is available 24*7 and it
should not undergo any downtime due to the heavy traffic of the web users.
 General Performances
Even a few seconds of delay is enough to cause an unpleasant user experience. Users
are no longer in control, and they've deliberately annoyed having to wait for a computer.
 Capacity
A representative within specified service level capacity website operations (browsing,
search, navigation, etc.) to carry out each visitor is the number of visitors that can
support it.
 Security
The system will be secured from the outside attacks and unauthorized access. The
system should be protected from all other outside premises.

6. Data Flow Diagram
Context Diagram
Accepted
List

7. 0th Level Diagram

8. Level 1 Diagram

9. Use Case Diagram

10. ER Diagram

11. Databases
Guest Details

12. Room Details

13. Reservation Details

14. User Interfaces
New Guest Account Creation form

15. Guest Login Form

16. Reservation Form 1

17. Guest Reservation Form 2

18. We use this methodology because this system is small and
requirement are very well understood. We can develop
system with lowest budget. This method easy to understand
and use.
System Development Methodology
Waterfall Model

20. Software Requirement
CLIENT SIDE SERVER SIDE
Windows 7 OS Windows Server OS
Mozilla Firefox My SQL
Adobe Flash Plug-in Virus Guard

21. Hardware Requirement
CLIENT SIDE SERVER SIDE
Intel Pentium Dual Core Intel 3.00GHz Processor
Mouse 2GB RAM
Keyboard Network Interface Card
Network Interface Card
1 GB RAM
32 bit color display
1024x768 standard

22. Presented BY-NVQ-5 in ICT student (Group-D)
H.H.T.R.R. De Silva - KQ/16/ICT5/1/0023
G.I. Usgoda - KQ/16/ICT5/1/0020
M.S.R.B. Rathnayake - KQ/16/ICT5/1/0001
E.M.M.Ethugala - KQ/16/ICT5/1/0022
Thank You!