This document outlines a proposed Hospital Information Management System (HIMS) for Kombolcha General Hospital developed by four individuals. The system aims to computerize key hospital processes like patient registration, billing, medical records, clinical workflows, labs, pharmacy, etc. It describes the objectives, scope, modules, requirements and benefits of the HIMS. The system is intended to improve quality, management, effectiveness and workflows at the hospital.

1. HOSPITAL INFORMATION MANAGEMENT SYSTEM FOR KOMBOLCHA
GENERAL HOSPITAL
DEVELOPED BY: TEGNE AYALEW
WUBISHET GIRMA
RAMIZER AREGA
YONAS BIRHANU

2. OUT LINE
 Introduction
 Objective of the system
 Scope of the system
 List of Module
 Modules description
 HIMS-Er-diagram
 HIMS actors and it’s activity
 Requirement Specification
 Quality Assurance Mechanisms
 Ethical Considerations
 Benefits of the Proposed System
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3. INTRODUCTION
 The project Hospital Information Management
system includes registration of patients, storing
their details into the system, and also computerized
billing in the pharmacy, and labs for both in and out
patient.
 The system has the facility to give a unique id for
every patient and stores the details of every patient
and the staff automatically. It includes a search
facility to know the current status of each room.
User can search availability of a doctor and the
details of a patient using the id.
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4.  HIMS is a software product suite designed to
improve the quality and management of hospital
management in the areas of clinical process
analysis and activity-based costing.
 enables you to develop your organization and
improve its effectiveness and quality of work.
Managing the key processes efficiently is critical to
the success of the hospital helps you manage your
processes.
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5. OBJECTIVE OF THE SYSTEM
General Objective
 The general objective of this Research is to develop
full functional Hospital Information Management
System for Kombolcha Hospital.
Specific Objectives
 To Define and identify hospitals in detail work flow
functionality with cross sectional work flow.
 Record, retrieve and manage full information about
the Patients that come.
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6.  Generating patient related bills.
 Recording information related to diagnosis given to patients
from to responsible Hospital staff ( with multiple
Department).
 Keeping record of the immunization provided to patients.
 Keeping information about various diseases and medicines
available to cure them.
 Design and implement pharmacological database system
and integrate to the main system.
 Design and implement Human resource management
system to the Hospital
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7. SCOPE OF THE SYSTEM
 Information about Patients is done by just writing the
Patients name, age and gender. Whenever the
Patient comes up his information is stored freshly.
 Bills are generated by recording price for each facility
provided to patient on a separate sheet and at last
they all are summed up.
 Diagnosis information to patients is generally
recorded on a database.
 Immunization records of patients are maintained in
pre-formatted sheets, which are kept in a Database.
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8. LIST OF MODULE – MODUL HIMS
1. PATIENT MANAGEMENT SYSTEM (PMS)
2. PATIENT’S BILLING AND ACCOUNT RECEIVABLE
(PBAR)
3. MEDICAL RECORD OFFICE (MRO) SYSTEM
4. CLINICAL INFORMATION SYSTEM (CIS)
5. LABORATORY INFORMATION SYSTEM (LIS)
6. BLOOD BANK INFORMATION SYSTEM (BBIS)
7. PHARMACY INFORMATION SYSTEM (PHIMS)
8. RADIOLOGY INFORMATION SYSTEM (RIS)
9. EXECUTIVE INFORMATION SYSTEM (EIS)
10. FORENSIC INFORMATION & MORTUARY
MANAGEMENT SYSTEM (FIMMS)
11. HUMAN RESOURCES INFORMATION MANAGEMENT
SYSTEM (HRIMS)
12. INVENTORY MANAGEMENT SYSTEM (IMS)
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9. PATIENT MANAGEMENT SYSTEM
(PMS)
 MANAGE PATIENT ACTIVITIES:
 APPOINTMENT/SCHEDULING
 REGISTRATION
 ADMISSION
 DISCHARGE
 TRANSFER
 MANAGEMENT OF THE DECEASED
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10. PATIENT’S BILLING AND ACCOUNT
RECEIVABLE (PBAR)
 MANAGE PATIENT BILLING AND ACCOUNT
RECEIVABLE ACTIVITIES:
 BILL GENERATION
 BILL MANAGEMENT
 BILL PAYMENT
 COLLECTION MANAGEMENT
 REFUND MANAGEMENT
 ACCOUNT RECONCILIATION
 REPORT GENERATION
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11. MEDICAL RECORD OFFICE (MRO)
SYSTEM
 MONITOR, CONTROL & MANAGE MEDICAL
RECORD OFFICE ACTIVITIES:
 FILE MANAGEMENT
 MEDICAL REPORT
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12. CLINICAL INFORMATION SYSTEM
(CIS)
 TO CARRY OUT THE CLINICAL ACTIVITIES:
 DOCTOR DOCUMENTATION
 NURSE DOCUMENTATION
 AMO DOCUMENTATION
 CLINICAL PHYSICIAN ORDER ENTRY (CPOE)
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13. LABORATORY INFORMATION
SYSTEM (LIS)
 RECEIVE ORDERS & COLLECT SPECIMENT
 PROCESS ORDERS
 CREATE TESTING WORK ORDERS
 LAB EQUIPMENT INTERFACE
 ACTUAL TESTING
 GENERATE & TRANSMIT RESULTS
 GENERATE MANAGEMENT RESULTS
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14. BLOOD BANK INFORMATION
SYSTEM (BTIS)
 BLOOD DONATION MANAGEMENT
 BLOOD PROCUREMENT
 BLOOD SAFETY
 BLOOD & BLOOD COMPONENT PRODUCTION
 BLOOD & BLOOD COMPONENT STORAGE &
DISTRIBUTION
 BLOOD TRANSFUSION MANAGEMENT
 QUALITY MANAGEMENT
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15. PHARMACY INFORMATION SYSTEM
(PHIMS)
 MEDICATION ORDER AND SUPPLY
MANAGEMENT
 CLINICAL PHARMACY MANAGEMENT AND
MANUFACTURING
 INVENTORY MANAGEMENT
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16. RADIOLOGY INFORMATION SYSTEM
(RIS)
 RECEIVE SUBJECT AND PROCESS ORDER
 EXAM MANAGEMENT
 TRANSCRIBE, VALIDATE AND DISTRIBUTE
REPORT
 SUPPORT GENERATION OF MANAGEMENT
REPORT
 SUPPORT ADMINISTRATIVE FUNCTION
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17. EXECUTIVE INFORMATION SYSTEM
(EIS)
 TO RETRIEVE SELECTED REPORT BASED ON
USER CRITERIA
 TO DISPLAY SELECTED REPORT
 TO PRINT REPORTS WHERE NECESSARY
 TO EXPORT GRAPH/DATA TO EXCEL/WORD
APPLICATION
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18. FORENSIC INFORMATION & MORTUARY
MANAGEMENT SYSTEM (FIMMS)
 MANAGEMENT OF THE DECEASED PERSON
 RELEASE OF CLAIMED/UNCLAIMED BODIES
 STORAGE OF BODY & BODY PARTS
 MEDICO-LEGAL & CLINICAL AUTOPSIES
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19. HUMAN RESOURCES INFORMATION
MANAGEMENT SYSTEM (HRIMS)
 Manage Employee.
 account opening and updating
 Check attendance
 Give, manage and control, OT, leave and sick
leaves etc..
 Manage own profile
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20. INVENTORY MANAGEMENT SYSTEM (IMS)
 Timely Stock report
 Well planned inventory
 Efficient stock maintenance
 Demand forecast
 Facilitate long term planning
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23. REQUIREMENT SPECIFICATION
 To be used efficiently, all computer software needs certain
hardware components or the other software resources to
be present on a computer.
Hardware Requirements for Present
a. PROCESSOR: Intel Core ,i3 and above
b. RAM : >= 1 GB
c. HARD DISK: >= 80 GB
Software Requirements for Present
a. OPERATING SYSTEM: Windows 7/8/10/ XP/8
b. FRONT END: Html, CSS, java script.
c. SERVER-SIDE SCRIPT: Php
d. DATABASE: MySQL 23

24. QUALITY ASSURANCE MECHANISMS
 Quality is a basic right of user of this system, and it
is a prerequisite for the continued existence of a
robust public health system.
 The main principles guiding the HIMS on quality
Monitoring clinical quality indicators by the system
Ensuring safety of treatment by securing information
Improving the patient experience
Ensuring continuum of care
Easy and fast billing systems in financial activity
Fast, clear and appropriate the HR section
Fast, up to date and appropriate laboratory prescriptions
and management.
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25. ETHICAL CONSIDERATIONS
 In Hospital Information Management System, there are
a lot of task procedures which needs ethical
consideration re-altered to the including not limited the
following events:
 Patient information system security based on their need
between the doctors and them.
 Clinical and prescription privacy for every client for the
hospital
 Medication ethical procedures starting from reception to
clinical procedure to the pharmaceuticals prescription
including expire date of drugs will be follow the basic
ethical procedures of the Hospital System based on
WHO, Ministry of Health and Kombolcha Hospital
Guidelines.
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26. BENEFITS OF THE PROPOSED SYSTEM
 This HIMS has several benefits for patients and hospital
staffs in terms of time, safety, accountability, reliability,
safe and quit work flow on paper will be implemented on
software systems .
Organized & Coordinated Treatment Process
Improved Patient Safety
Betterment in Patient Care
Transfiguration in Clinical Procedures
Circumvention of Medical Errors
Minimized Operational Expense
Saving of Time
Improved Patient Satisfaction etc.
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27. END
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