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Training Module 1
The Role and Purpose of the Health and
Safety Committee
27/1/2016 ILRI NAIROBI
 The role defines a characteristic and
expected social behavior
 It also defines a position or title
 We are all consultants. We should do things
that allow people to trust us.
 We are not cops
 Employees will seek our help when we are
trustworthy and observe the rules ourselves.
1. Survey and interview employees to find out
what they are thinking and feeling
2. Observe employees to analyze behavior
3. Inspect the workplace to uncover hazardous
conditions
4. Audit safety programs
5. Uncover the surface and root causes of safety
problems
6. Develop and submit written recommendations
7. Monitor the progress of corrective actions and
system improvements
8. Evaluate the long-term quality of the safety
culture
 We do not control the safety program.
Management does.
 Our main role is to act as consultants.(The
same way EOHS does)
 Role Conflict
 If you are a member of your company safety team AND a
supervisor, how do you discipline your employees for unsafe
behavior? Let's take a look at a scenario below to set the scene.
 Scenario
 Larry is an important member of his company's safety team.
However, he is a supervisor as well. During his workday, he
notices one of his subordinates is not wearing the proper
personal protective equipment (PPE). Larry wants to correct the
unsafe behavior; however, he is unsure how to find the balance
of helping the safety cause at work and actually enforcing it.
Since he is a line supervior, should he discipline the workers or
should he actually refrain from discipline because he is a safety
team member?
 This is a good question and his response as both a supervisor and
safety committee member depends on the role he is playing at
the time.
 If you're conducting a safety inspection as a member of the safety
committee and see your employee failing to use PPE, you should let him or
her know the role you're playing and ask another inspection team member
to interview the employee in private to determine surface/root causes for
the behavior.
 Here are some sample questions you may ask:
 Are you receiving proper supervision?
 Have you been trained on how to use PPE?
 Do you believe that you'll be disciplined is "caught" violating safety
rules?
 Is the PPE you're supposed to use suitable?
 Are you physically able to use the PPE?
 Do you think your supervisor believes working fast is more important
than working safe?
 You should remind the employee to use PPE, and you
would enter the observation/behavior (not the employee’s
name) and interview responses into the safety inspection
report.
 The information gathered in the interview would be
analyzed to determine root causes (system weaknesses).
 Even though you are the employee's supervisor, you would
not discipline the employee because you're not acting as the
employee's supervisor during the inspection.
 Yes, if you think it's best, you might ask someone else to
conduct the inspection in your department as there might be
a role conflict. It also assures someone else is observing in
your department.
 If you are performing a safety inspection as the employee’s
supervisor, and you see the same failure to use PPE, your
response would be that as the supervisor.
 Before considering any discipline, you would first determine
if you have fulfilled your supervisory obligations (Supervision,
Training, Accountability, Resources, Support) to the employee.
 If you have, some form of progressive discipline might be
the proper action. However, if you have not met your
obligations, touch-caring leadership would require that you
apologize to the employee and make a commitment to get
him or her what’s needed to perform safely.
 It refers to a desired effect.
 What the desired outcome is.
 What is your definition of your purpose?
 Help to protect the employer by providing
useful information
 Help to protect the employee by responding
to safety concerns
 Bring staff & management together in a
cooperative way to solve problems
 Help the employer educate and motivate all
employees about the importance of safety
 Help the employer educate and motivate all
supervisors and managers to identify hazards
and take corrective actions
Health and safety committe roles and operations

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Health and safety committe roles and operations

  • 1. Training Module 1 The Role and Purpose of the Health and Safety Committee 27/1/2016 ILRI NAIROBI
  • 2.
  • 3.  The role defines a characteristic and expected social behavior  It also defines a position or title
  • 4.  We are all consultants. We should do things that allow people to trust us.  We are not cops  Employees will seek our help when we are trustworthy and observe the rules ourselves.
  • 5. 1. Survey and interview employees to find out what they are thinking and feeling 2. Observe employees to analyze behavior 3. Inspect the workplace to uncover hazardous conditions 4. Audit safety programs 5. Uncover the surface and root causes of safety problems 6. Develop and submit written recommendations 7. Monitor the progress of corrective actions and system improvements 8. Evaluate the long-term quality of the safety culture
  • 6.  We do not control the safety program. Management does.  Our main role is to act as consultants.(The same way EOHS does)
  • 7.  Role Conflict  If you are a member of your company safety team AND a supervisor, how do you discipline your employees for unsafe behavior? Let's take a look at a scenario below to set the scene.  Scenario  Larry is an important member of his company's safety team. However, he is a supervisor as well. During his workday, he notices one of his subordinates is not wearing the proper personal protective equipment (PPE). Larry wants to correct the unsafe behavior; however, he is unsure how to find the balance of helping the safety cause at work and actually enforcing it. Since he is a line supervior, should he discipline the workers or should he actually refrain from discipline because he is a safety team member?  This is a good question and his response as both a supervisor and safety committee member depends on the role he is playing at the time.
  • 8.  If you're conducting a safety inspection as a member of the safety committee and see your employee failing to use PPE, you should let him or her know the role you're playing and ask another inspection team member to interview the employee in private to determine surface/root causes for the behavior.  Here are some sample questions you may ask:  Are you receiving proper supervision?  Have you been trained on how to use PPE?  Do you believe that you'll be disciplined is "caught" violating safety rules?  Is the PPE you're supposed to use suitable?  Are you physically able to use the PPE?  Do you think your supervisor believes working fast is more important than working safe?
  • 9.  You should remind the employee to use PPE, and you would enter the observation/behavior (not the employee’s name) and interview responses into the safety inspection report.  The information gathered in the interview would be analyzed to determine root causes (system weaknesses).  Even though you are the employee's supervisor, you would not discipline the employee because you're not acting as the employee's supervisor during the inspection.  Yes, if you think it's best, you might ask someone else to conduct the inspection in your department as there might be a role conflict. It also assures someone else is observing in your department.
  • 10.  If you are performing a safety inspection as the employee’s supervisor, and you see the same failure to use PPE, your response would be that as the supervisor.  Before considering any discipline, you would first determine if you have fulfilled your supervisory obligations (Supervision, Training, Accountability, Resources, Support) to the employee.  If you have, some form of progressive discipline might be the proper action. However, if you have not met your obligations, touch-caring leadership would require that you apologize to the employee and make a commitment to get him or her what’s needed to perform safely.
  • 11.
  • 12.  It refers to a desired effect.  What the desired outcome is.  What is your definition of your purpose?
  • 13.  Help to protect the employer by providing useful information  Help to protect the employee by responding to safety concerns  Bring staff & management together in a cooperative way to solve problems  Help the employer educate and motivate all employees about the importance of safety  Help the employer educate and motivate all supervisors and managers to identify hazards and take corrective actions