Getting Things Done
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The document discusses problems with productivity like too many tasks, poor time management, and feeling overwhelmed. It introduces the Getting Things Done (GTD) method created by David Allen as a solution. GTD involves capturing all tasks, organizing them by project and context, and then reviewing and executing tasks to achieve stress-free productivity. Key aspects of GTD include having an inbox to record all tasks, separating tasks into projects, assigning contexts like location and time, and setting next actions to focus on the most important work.
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- 1. Getting Things Done The Art of Stress-Free Productivity Tjiputra Yapeter
- 2. Problems • Bunch of task list waiting for execution • 24 hours is not enough • Forgot to execute • Too many things need to be remind • Forgot to follow up • Poor time management
- 3. Another Problems • Planning is not important • Difficulty to estimate due date • Always accept what asked to be done • Overwhelm
- 4. Stress!!!
- 5. Why it happens? • Poor time management • Wrong in making to do list • Not execute directly what can be done at that time • Not prepare next ACTION • Poor in Delegation • No Follow Up
- 6. Solutions • Learn Time Management • Prepare • Implement “Getting Things Done, The Art of Stress-Free Productivity” by David Allen
- 7. Time Management • 24 hours a day • 8 hours • 2-3 hours Most Productive TIME
- 8. Prepare • Leave “My brains is good enough to remember all things” • Make a notes!!! • Use your to-do list
- 9. Getting Things Done • Introduce by David Allen • A lot of success stories for people that had implement it • Tools • Notebook • Pen • Folders
- 10. What’s GTD? • Old Concept “To-do List” • Better way to implement “Methodology” • Easy to learn “Can do it” • Need discipline “Consistency” • Became positive behavior “Behavior”
- 11. What’s in GTD? • Task • Inbox • Projects • Context (@) • Due Date • Next Actions
- 12. How to create effective TO DO? • Write down all task that you need to be done to your “INBOX” • If your task can’t be finish in 2 hours, separate to be more detail • Try to clear up your mind from all the task that you remember • If there’s a task you can finish from the list in 5 minutes, DO IT NOW!!! • Set “Context” and projects for each task • Set Due Date if possible
- 13. Context (@) • Categories to help us easier to group a task that you can do now • Errands • Home • Office • Computer • Follow Up • Phone
- 14. How to use Context? • Separate each task with Context • Separate each documents using folders by Context • Do each context based on your condition
- 15. Execute GTD • Once a week, during Friday afternoon, write down all your task need to be done that still on your mind • Review your TO DO List • Every evening, prepare 5 priority task to be done tomorrow • Execute the one that need most concentration and energy before the other • use Next Action • Focus by context
- 16. GTD Software • OmniFocus • Accomplice • Getting Things Done Plugin for Outlook • Toodledo.com • RememberTheMilk.com • and much more in the market
- 17. Conclusion • Make a notes, empty your mind • Manage your energy and task need to be done • Plan and prepare • Focus on each task
- 18. ACTION !!! Get IT DONE ! ! !
- 19. Thank You