Project Organization and Structure

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  • Thanks for the presentation, I thought about making similar one on the base of http://kanbantool.com/blog/project-based-and-team-based-organizational-models text. I feel this knowledge is indispensable for my team so I'll take the liberty of inspiring myself by your slides when preparing the materials for my team :)
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Project Organization and Structure

  1. 1. 5-1 Project Management Structure  Once management approves a project then the question how will the project be implemented ? Three different projects management structure : Functional Organization Dedicated project team Matrix structures3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 11
  2. 2. Functional OrganizationsProject is managed with the existing functional hierarchy 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 22
  3. 3. Functional OrganizationsAdvantages :Project is completed within the basis functional structureof the parent organization.There is a maximum flexibility in the use of staff.Normal careers paths within a functional division aremaintained.Disadvantages:Each functional unit has its own routine to do workIt takes longer to complete project ( slow response timeand decision)The motivation of people can be weak 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 33
  4. 4. Sample Organization Structure you can create clear and comprehensive city organizational charts with noprior experience. As you can see by studying the sample organizational chartbelow, these types of charts are the ideal way to illustrate the inner structure and hierarchy of a business or any other type of organization. The follow are some sample organizational charts. 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 4
  5. 5. 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 5
  6. 6. Dedicated Project TeamThe dedicated project team is the creation of independent unitand operate separately Of its parent organization. 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 66
  7. 7. Dedicated Project TeamAdvantages : The dedicated project team remains intact with the project. Participant devote their full attention to the project. Personal responsibility toward the project and the team.High level of motivation and cohesiveness because participants sharea common goal.Disadvantages : Created an extra unit to complete project is expensive. Resources are affected on a full time basis. The transition back to the participant to their original functionaldepartment could be difficult. 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 7
  8. 8. Matrix Organization Structure3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 8
  9. 9. Matrix Organization StructureAdvantages : Resources can be shared across multiple projects as well with functionaldivisions. A strong project focus is provided by having a formal designated projectManager. High level of motivation and cohesiveness because participants sharea common goal. The project has access to the entire reservoir technology and expertiseof functional division.Disadvantages : Tension between functional managers and Project manager who bringscritical expertise and perspectives to the project. Any situation of shared Resources and people result in conflict andcompetition for scarce resources. Matrix management violate the principle of unity of command. 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 9
  10. 10. Project Organization StructureThe most convenient for organization strategy based on Project : 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 10
  11. 11. Project OrganizationAdvantages : Line authority for a project is clearly designated providing a single focal point for project management. All full time personnel are formally assigned to the project. Project manager is often of equal or greater rank than the functional manager. The project has access to the entire reservoir technology and expertise of functional division.Disadvantages :A major difficulty in this kind of organization is the uncertainty these people feel about their position when the project is completed. 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 11
  12. 12. 3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 12
  13. 13. References www.swlearning.com/pressroom/cat/08-CED-Mgmt.http://choo.fis.utoronto.ca/fis/courses/lis1230/lis1230sharma/history4. http://www.indianchild.com/management/what-is-management.3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 13
  14. 14. THANK YOU … Ready to your questions…3/20/2010 Author: Dr. Tomas Ucol-Ganiron Jr 14

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