467345 634171737992872500

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467345 634171737992872500

  1. 1. WRITING SKILLIt is ability to convey ideas and feelingsas written material from one person toanother person in the most effectivemanner.
  2. 2. GOOD WRITING..Good writing skill is one ofthe keys of a manager’ssuccess.
  3. 3. WHEN DO WE WRITE…Written communication is essentialwhen: Permanent record is required. The information is to be circulated. Topic requires detailed explanation. The audience is widespread or large.
  4. 4. WHAT WE WRITE… Letters Memos Reports Proposals Agendas Minutes of meetings
  5. 5. REMEMBER THAT.. Writing an effective BusinessLetters, ranks among the topcommunicative abilities of amanager. In your absence your letterrepresentsYOU !
  6. 6. THINKING & WRITING.. Think before you writeandAlways write what you think Clear writing meansClear thinking Saying what we mean and meaning what we saymust be in harmony for good communication.
  7. 7. THE ABC OF GOOD WRITING ‘A’ for Accuracy,Appropriateness, Attentivenessto audience, ‘B’ for Brevity, Brightness. ‘C’ for Clarity.
  8. 8. GOOD CHEFS ARE NOT BORN There is no mystery to good writing-it is a skill you can learn. The more you write the more fluentyour writing will be.Therefore…Write more..Read more..Put your work to others..
  9. 9. GETTING IT IMPROVED… Get your thinking right. Plan, Organize and Analyze. Express your message in soundlyconstructed sentences. capable of only oneinterpretation. Know your Audience.EXAMPLE..
  10. 10. GETTING IT IMPROVED (CONT.) Choose words that exactlyexpress your ideas. Words used shall suit the levelof the audience. Match the ‘tone’ of your writingto the material. Ensure that it is grammaticallycorrect.EXAMPLE..
  11. 11. LANGUAGE ACCURACY Grammar Spellings Sentence Structure Punctuation Choice of words Abbreviations
  12. 12. WRITING STYLE.. Style refers to the way in whichan idea is. Style consists of particularwords a writer uses and themanner in which those words arecombined into sentences,paragraphs and completemessages.EXAMPLE..
  13. 13. BUSINESS LETTERLetters are still the mostindispensable forms of BusinessCommunication.Letters will continue to be used aslong as there are: Contracts to sign Goods and services to buy Staff to appoint
  14. 14. FOR A PERFECT LETTER.. Plan what you want to say in yourletter. Write the whole letter in sequentialorder. Re-read the letter when you havefinished. Edit the letter for corrections. Check spellings and punctuations andsend. Letters must contain your properaddress. Number of readings versus correctness
  15. 15. MEMORANDA Memoranda is a form of internalcorrespondence written forconveying information betweenindividual or department withinan organization. It should be treated withrespect- both by sender andreceiver.
  16. 16. USE OF MEMOS To convey policy decision. To issue an instruction. To provide information. To put forward suggestions. To express a point of view.
  17. 17. PROPOSALS A proposal is set of plans. It should persuade readers tocommit to whatever you areproposing.
  18. 18. DRAFTING A PROPOSAL Define the proposal. Explain it’s need and contribution tocompany. Estimate the resources. Show how the proposal meets financialcriteria. Specify who will be responsible andproposal’s time scale. Conclude with the plan of action.
  19. 19. AGENDA Every formal meeting needs aguide so that its business iscarried forward positively andin an orderly manner. Agenda is like a compass thatguides the meeting on the propercourse.
  20. 20. MINUTES Meetings are held to determineactions, to formulate policiesor to make decisions. Minutes are true and accuraterecording of the meetingproceedings.
  21. 21. MINUTES.. Title of the meeting. The names of those attended the meeting. Brief accounts of the agreements leadingto decisions where a resolution actions,the names of the person to take actionsshall be maintained. The agenda of the meeting is used as aguide to write the minute. Minute has to be signed by the chairmanat the next succeeding meeting.
  22. 22. CONCLUSION….Most important thing to rememberwhen writing is to check itthoroughly when it is completed.Even when you think it is exactlywhat you want, read it one moretime. This “unwritten” rule holdstrue for everything you write –memos, letters, proposals, so on.
  23. 23. THANK YOU
  24. 24. EXAMPLE.. The cricket elite’s coach hasstruck up in heavy traffic jamand arrived with only fiveminutes to spare. However the cricket match wasgoing in full swing.GETTING IT IMPROVED…
  25. 25. EXAMPLE.. I saw a dead horse walkingacross the field. Walking across the field-I saw adead horse.GETTING IT IMPROVED…
  26. 26. EXAMPLE.. Please do it. Do it Do it write now.GETTING IT IMPROVED (CONT.)
  27. 27. EXAMPLE.. The sight of deserted city wasvery sad. How sad was the sight ofdeserted city!WRITING STYLE?
  28. 28. EXAMPLE.. Read this book to write Englishcorrectly. Read this book and you willwrite English correctly. If you Read this book, you willwrite English correctly.WRITING STYLE..
  29. 29. Number of readings versuscorrectness FOR A PERFECT LETTER..01020304050607080901001 2 3 4 5 6 7 8 9 10no of readingsdegree ofcorrectness

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