3. Email & Discovery
The Cost of One Email
Single email: 70Kb
One Attachment: 1MB
For PowerPoint 97-2010
Digitiliti Confidential
4. Email & Discovery
The Cost of One Email
Single email: 70Kb
One Attachment: 1MB.
Sent to team for Review:
10 people
11.77 MB.
Digitiliti Confidential
5. Email & Discovery
The Cost of One Email
Save Attachment Locally: 11 MB
Single email: 70Kb
Quarterly NFS Backup: 44 MB One Attachment: 1MB.
Sent to team for Review:
10 people
11.77 MB.
For PowerPoint 97-2010
Digitiliti Confidential
6. Email & Discovery
The Cost of One Email
Save Attachment Locally: 11 MB Single email: 70Kb
Quarterly NFSDesktop Backup: 44 MB One Attachment: 1MB.
1 year weekly email backup: 612 MB Sent to team for Review:
10 people
1 year total data footprint: 691 MB 11.77 MB.
For PowerPoint 97-2010
Digitiliti Confidential
7. Email & Discovery
The Cost of One Email
7 Year Retention Plan: 4.8 GB
Save Attachment Locally: 11 MB Single email: 70Kb
605 copies of email
Quarterly NFSDesktop Backup: 44 MB One Attachment: 1MB.
55 copies of attachment
1 year weekly email backup: Sent to team for Review:
612 MB 10 people
1 year total data footprint: 11.77 MB.
691 MB
For PowerPoint 97-2010
Digitiliti Confidential
8. Email & Discovery
105 … Average Number of Emails A Day Per User
26,000 … Average Per Year
2,500 … Average Number of Documents Per GB
14,000 … Average Number of Emails Per GB
Digitiliti Confidential
9. Email & Discovery
In Real Life
Oracle v Google 2012
Google’s Production & Discovery Costs Charged to Oraclea
• 3.3 Million Documents
•1.1 TB
•$4Million+
Digitiliti Confidential
10. Email & Discovery
Calculating Cost Per GB
$19,000 - $40,000 Per GB
Council Can Review:
200 docs/day 500 emails/day (2.5
mins/doc 1min/email)
1GB stored Docs: 12 working days
1GB stored Emails: 28 working days
$24,400 price per GB docs
$250/hr, Sr. Council
$13,400 price per GB emails
$50/hr, Jr. Council for filtering
$250/hr, Sr Council review
Digitiliti Confidential
13. Exchange & Readiness
• Exchange 2010, 2013
• Retention Hold
• Litigation Hold
• MFA doesn’t DELETE
• Mailbox Quotas Grow
• Small Businesses Pay 2x
• Policy & Archive options not
available with Standard,
Small Business, Home &
Student or Professional
Digitiliti Confidential
18. Digitiliti & Compliance
Exchange Email Server
Journaling Agent
XML Messaging
Director
• All Exchange Emails Collected on Send or Receive
• Automatic Clean Up,De-duplicated, indexed, enrolled, available
•Easy Management & Proactive Alerting for Admins and Managers
Digitiliti Confidential
19. Digitiliti & Compliance
Director
XML Messaging + Secure Payload
Vault
• All Unique Emails & Attachments Indexed & Securely Stored
• Frictionless Collection & Simple Self-Service for End Users
• Items Subject to GARP Compliant Retention & Disposition Rules
Digitiliti Confidential
20. Digitiliti & Compliance
Compliance Officer
Director
IT Director
• Active Compliance Alerts
• Real-Time Search, Share & Restore
• Active Management & Reporting Dashboards
Digitiliti Confidential
21. Digitiliti & Compliance
• 1 System With Automatic Capture
• Emails and Attachments
• Unique Identification through De-Duplication
• Full Indexing, Metadata & Compliance Alerts
• Integrated Retention & Disposition
• Full Searching of Active & Historical Email
• Secure Sharing & Collaboration
Digitiliti Confidential
23. Digitiliti & Compliance
FASTER
• Collection of Email
• Search for Threads, Groups, Topics
• Discovery by Machine, Person or Location
• Delivery of Material to Council
• Review
• Resolution
• Readiness
Digitiliti Confidential
29. e-Discovery/Retention
DigiLIBE enables data consolidation/organization of files/ e-mails to meet data retention
policies and faster e-Discovery for Litigation (Real Time e-Discovery)
DigiLIBE File & e-mail Explorer
Digitiliti Confidential
30. e-Discovery/Retention
DigiLIBE Client captures the original data and all revisions to create a complete
revision history for Legal or the Compliance Auditor.
DigiLIBE Search Content Based Search
Show me all doc’s and
e-mails on your 4th Information
Qtr 10K report and Director
who made changes.
Compliance Auditor Offsite Archive
Information
Store
Digitiliti Confidential
Data Cite: http://www.digitiliti.com/the-costs-of-ediscovery/Image Cite:Creative Commons Attribution by Flickr user Some rights reserved by Felipe Skroskihttp://www.flickr.com/photos/felipeskroski/2387821887/sizes/l/in/photostream/
The net is that you can spend an average of $19,000 – $40,000 PER GB of content for Legal Review of ESI (electronically stored information) that is collected through an eDiscovery process. This doesn’t even contemplate the cost of actually finding the information or the opportunity cost of pulling internal resources off of projects to help with the location and collection of content.Data cite:http://www.digitiliti.com/the-costs-of-ediscovery/
Whether it is for disaster recovery practice, retrieving items for an executive who “lost them” or addressing a compliance event, email readiness should not be this hard!Think about what a typical restore and retrieve action requires:Identify what you’re looking for, who you’re looking for, and the time period you’re interested inAre they still with your firm? Where they ever with the firm? Are they in Active directory? Active? Suspended? Deleted?Where are the backup sets? On Tape? In PSTs?How did you back those email boxes up? Mail box backup or exchange database only?Get the tapes backRestore the entire exchange system to a sandboxRe-hydrate the AD user(s)Find the relevant email inboxes“Search” Search again against your active system Review and Compile the results Duplicates? You bet! Where else do they exist? NFS in PST files? Exposure there?Image Cite:http://www.flickr.com/photos/ipoxstudios/6150216267/sizes/l/in/photostream/Some rights reserved by ~ I P O X s t u d i o s ~
Managed Folder AssistantData Cite:Retention Hold and Litigation Hold in Exchange 2010http://blogs.technet.com/b/exchange/archive/2011/08/16/retention-hold-and-litigation-hold-in-exchange-2010.aspxUnderstanding Litigation Hold in Exchange 2010http://technet.microsoft.com/en-us/library/ee861123.aspxImage Cite:Creative Commons Attribution by Flickr user Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
Data Cite:Retention Hold and Litigation Hold in Exchange 2010http://blogs.technet.com/b/exchange/archive/2011/08/16/retention-hold-and-litigation-hold-in-exchange-2010.aspxUnderstanding Litigation Hold in Exchange 2010http://technet.microsoft.com/en-us/library/ee861123.aspxImage Cite:Creative Commons Attribution by Flickr user Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
Data Cite:Retention Hold and Litigation Hold in Exchange 2010http://blogs.technet.com/b/exchange/archive/2011/08/16/retention-hold-and-litigation-hold-in-exchange-2010.aspxUnderstanding Litigation Hold in Exchange 2010http://technet.microsoft.com/en-us/library/ee861123.aspxImage Cite:Creative Commons Attribution by Flickr user Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
Federal Rules of Civil Procedure outline what you must do. Electronic Discovery, including Email Discovery for litigation readiness are outlined asersIdentify all electronic data that mattersPreserve itBe able to search content by author, source, Be able to search content by geography / locationBe able to search within, divide and subdivide into setsBe able to share content sets with relevant parties, council, etc.But Number 1 assumes that you have the information already – not that you start preserving content after it becomes relevant!Exchange is reactionary.Digitiliti is proactive.Information Cite:http://www.digitiliti.com/how-to-control-the-costs-of-electronic-discovery/Image Cite:Creative Commons Attribution by Flickr user Some rights reserved by kamalayanhttp://www.flickr.com/photos/kamalayan/5351187131/sizes/l/in/photostream/
Cite:http://www.digitiliti.com/products/digilibe/Image Cite:Creative Commons Attribution, No Derivatives by Flickr user Some rights reserved by nic-moshhttp://www.flickr.com/photos/nicmoshphotography2k10/6962912102/sizes/l/in/photostream/
Cite:http://www.digitiliti.com/products/digilibe/Image Cite:Creative Commons Attribution by Flickr user Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
Cite:http://www.digitiliti.com/products/digilibe/Image Cite:Creative Commons: Attribution Some rights reserved by Eleazar Paradisehttp://www.flickr.com/photos/eleazarparadise/5054692840/sizes/l/in/photostream/
Image Cite:Free image courtesy of FreeDigitalPhotos.net
Image Cite:Free image courtesy of FreeDigitalPhotos.nethttp://headlikeanorange.tumblr.com/post/26296575069Head Like an Orange
Faster Email Litigation Readines Means More Money SavedImage Cite:Flicker User: Éole , creative commons attribution, non-commercial, share-alikehttp://www.flickr.com/photos/eole/380316678/sizes/l/in/photostream/
http://www.flickr.com/photos/mcgraths/3461327826/sizes/l/in/photostream/Some rights reserved by seanmcgrath
Creative Commons ATTRIBUTIONby: muha... acquired from Flickr (Website) http://www.freestockphotos.biz/stockphoto/10010
The fact that we capture, protect and control the data from the point of origination to final disposition allows us to provide complete visibility throughout the data management process. DigiLIBE delivers an administrative dashboard that provides all the information required to ensure the system is functioning properly and provide the necessary details about your data. For example: DigiLIBE is able to show in real-time how many files are being managed, how much is being saved through de-duping, etc.…. The DigiLIBE architecture also trends the data savings realized so the customer can see the real-time value in storage savings. The system allows the customer to drill down into the details of each function as well through a reporting module. The reporting module is user friendly and allows the details that are reported to be modified and changed to reflect the customer’s specific points of interest.
