15. Projected information growth, 2009-2020
$3,000,000
Avg. cost to collect, cull and
review information per legal
case
Source: Litigation Cost Survey of Major
Companies, 2010 (from Conference on
2009 2020 Civil Ligitation, Duke Law School, May
Source: IDC Digital Universe Study, May 2010).
2010
16. An “Efficient Email Strategy”
Principles
Be sure you address both:
Back end infrastructure
User experience
18. Reduce Transient Email
“The Zone Approach”
Transient – Should Delete! – Auto Dispose – short retention
Working Content – Can be kept – make it easy – Long retention
Records – Must be kept – Proper Retention & Governance – Disposed by
Oracle WebCenter Content Records
19. Automatic Disposition
• ROT: Redundant, Outdated or Trivial
• 95% of all email is not accessed after 60 days
• Operational risk and litigation exposure if retained
• IT storage and management costs, being outpaced by
explosive growth in data volumes
With Email Manager for Oracle:
• Requires NO user action!
• Automatically, defensibly disposed based on your policies
20. Proper Retention and Governance
of Email Record Content
• Important for legal, regulatory or corporate policy reasons
• Must be kept; retention and disposition varies
• Centrally managed by the organization as Records
With Email Manager for Oracle:
• SmartAssistTM auto classifies emails with human oversight
• Users apply classification with a mouse click
• SmartAssist™ makes it simpler and more accurate
• It’s easy – really!
21. Improve the User Experience
• Active content important to users
• Comprised of business and personal content
• Arranged in the manner they work: filers and pilers, sweepers
and keepers
• May evolve to ROT or records
With Email Manager for Oracle:
• Self-managed the way each user works, with…
• Configurable size and space policies for improved IT
management
22. Can You Do This?
Now you know what a good email
policy should look like, can this
be done with ??
YES!