Excel text functions
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Managing text files in Excel. Short training session.
![Text Functions in Excel How to make sense out of downloaded text files in Excel 2003 By Kevin McLogan [email_address] [email_address] facebook.com/kmclogan linkedin.com/in/kevinmclogan www.kevinmclogan.com](https://image.slidesharecdn.com/exceltextfunctions-101019104845-phpapp02/85/Excel-text-functions-1-320.jpg)
![Course Objectives: ,[object Object],[object Object],[object Object],[object Object],[object Object]](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)
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Excel text functions
- 1. Text Functions in Excel How to make sense out of downloaded text files in Excel 2003 By Kevin McLogan [email_address] [email_address] facebook.com/kmclogan linkedin.com/in/kevinmclogan www.kevinmclogan.com
- 6. WHAT DO YOU DO WITH A LIST LIKE THIS?
- 9. Chose what Delimiter you want to use
- 10. Check to see that you are getting the desired results.
- 11. Your results using DELIMITED Here you have successfully broken up a text file to a workable Excel spreadsheet.
- 13. I want to manage the phone numbers First, insert at least one column to the right of the column you are manipulating.
- 15. Move arrow to the point at which you want to divide the data.
- 17. Your results using FIXED WIDTH
- 19. Your results using LEFT Important note: avoid using this function when there are leading zeroes, it will not recognize the zeroes!
- 23. Put First and Last names together
- 24. Your results using CONCATENATE
- 27. Your results using PROPER
- 28. But wait…How do we deal with all of the folks with these names (like me)? What about these folks?
- 29. Using what we have learned, we would do the following: Insert a column to the right of the changed names (Column B), Use =MID to extract the portion of the name we need to change in this case it would be from the third character and extract a large number to get all the letters in the name: =MID(B1474,3,12)
- 30. Then we insert another column to the right of column C, and make the extracted string Proper: =PROPER(C1474)
- 31. Then we put it all together by adding another column to the right, and use CONCATENATE with a static string (in this case “Mc”) Remember, we need to make sure that we take care of any other similar names in the same way, such as ones that start with O’, De, and so on.
- 32. Then, copy the work we have done in column E, in the cells we have altered, paste the VALUES of the results in column B, (again, only the cells we have changed), then we eliminate the columns where we have done work.
- 33. And then this is our result! All cleaned up! Now we go through the same process with the first and middle names, addresses, and city information.
- 34. I leave you with this: SAVE YOUR WORK! Thank you for participating, happy spread sheeting!
Editor's Notes
- Introduce-background
- I want this class (can we say that-is that term MARVIN approved?) to be unlike any other that you have experienced, because it is about how you can get this awesome tool work for you-and
- Let me know if these assumptions are not correct-I can adjust
- Jesus and Satan were having an ongoing argument about who was better on his computer. They had been going at it for days, and God was tired of hearing all of the bickering. Finally God said, "Cool it. I am going to set up a test> that you will do for two hours and I will judge who does the better job." So down Satan and Jesus sat at the keyboards and typed away. They moused, they did spreadsheets, they wrote reports they sent faxes, they sent e-mail, they sent out e-mail with attachments, they downloaded, they did some genealogy reports. They made card and label files. They did every known job that could be> done on a PC, but ten minutes before their time was up, lightning suddenly flashed across the sky, thunder rolled, the rain poured and, of course, the electricity went off. Satan stared at his blank screen and screamed every curse word known in the underworld. Jesus just sighed. The electricity finally flickered back on, and each of them restarted their computers. Satan started searching frantically, screaming, "It's gone! It's all gone! I lost everything when the power went out!" Meanwhile, Jesus quietly started> printing out all of his files and processed his E-mail from the past two hours. Satan observed this and became irate. "Wait! He cheated. How did he do it?" God shrugged and said: "Jesus saves"