Know Your Role2


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  • Let them know that we can supply them with the resources to become educated on these issues.
  • Ask the group: “Think about a time when there was a confusion of your board role, either individually or as a group.” (Mentor gives an example to begin the dialogue.)
  • Again, remind them that we can assist them in this effort.
  • Notice that all of the action verbs as they relate to the board are in bold.
  • Last slide with Board responsibilities.
  • The idea is to compare and contrast
  • Talk about how detailed the superintendent job can be.
  • In summary
  • Analyze whether or not they understand this concept before moving forward. Offer up a couple examples of situations and ask them who is responsible.
  • Are they getting these answers?
  • Know Your Role2

    1. 1. New School Board Member Orientation
    2. 2. School Board Members Have an Obligation to: <ul><li>Know the laws applicable to education in Michigan. </li></ul><ul><li>Know the duties required of school boards. </li></ul><ul><li>Obey the laws. </li></ul><ul><li>Serve the public with the highest fidelity. </li></ul><ul><li>Display such intelligence and skill as you are capable. </li></ul><ul><li>Be diligent and conscientious. </li></ul><ul><li>Exercise discretion not arbitrarily, but reasonably. </li></ul><ul><li>Establish a relationship of trust between the members of the board and between the superintendent. </li></ul><ul><li>From MASB: New Board Members Need to Know </li></ul>
    3. 3. What is the difference between the Board’s Role and the Superintendent’s role?
    4. 5. Board responsibilities <ul><li>In order to give the best service to your local community, you will need to develop skills and knowledge in a variety of areas. </li></ul>
    5. 6. <ul><li>Policy-making </li></ul><ul><li>A board’s major function, and the foundation upon which the district’s structure is built, is the setting of policy. </li></ul><ul><li>• Boards don’t carry out a policy. The responsibility for implementing policy is delegated to the superintendent. </li></ul><ul><li>Designating the Chief Executive Officer </li></ul><ul><li>The board is responsible for: </li></ul><ul><li>• Recruiting, hiring and evaluating the performance of the superintendent </li></ul><ul><li>Planning, Goal Setting and Evaluation </li></ul><ul><li>Financial Resources </li></ul><ul><li>The board approves and adopts the budget </li></ul>
    6. 7. <ul><li>Staffing and Evaluation </li></ul><ul><li>In most districts, the board delegates the tasks of recruiting, recommending for hire, evaluating, promoting, and disciplining staff (in accordance with board policy) to the superintendent. </li></ul><ul><li>Instruction </li></ul><ul><li>The board, working with the superintendent and staff, must: </li></ul><ul><li>• Set clear expectations or standards and adopt policies based on instructional programs </li></ul><ul><li>School Facilities </li></ul><ul><li>The board is responsible for determining school housing needs. </li></ul>
    7. 8. <ul><li>Students </li></ul><ul><li>The board can accept , modify , or reject policies recommended by the superintendent regarding school: </li></ul><ul><li>Communication with Various Constituencies </li></ul><ul><li>The board is responsible to maintain an ongoing two-way communication with school staff, students, and the community </li></ul>
    8. 9. <ul><li>Adjudication and Investigation </li></ul><ul><li>The board may have to hear appeals on issues which involve board policy implementation. </li></ul><ul><li>Establishing Bylaws </li></ul><ul><li>The board is responsible for procedures for the operation of the board </li></ul><ul><li>Electing officers </li></ul><ul><li>Review and evaluate board operations and performances </li></ul><ul><li>Establish and maintain effective board-superintendent relations </li></ul><ul><li>Other activities include: </li></ul><ul><li>Establishing attendance zones for the school district </li></ul><ul><li>Retaining an attorney or law firm for the school district </li></ul><ul><li>Setting strategy and coordinating litigation decisions </li></ul><ul><li>Establishing and maintaining effective board/superintendent relations </li></ul><ul><li>Reviewing and evaluating board operations and performance </li></ul><ul><li>Working with city, county and other government and non-government officials and agencies. </li></ul>
    9. 10. The Role of the Superintendent <ul><li>Manages operations and oversees efforts of schools. </li></ul><ul><li>Works toward meeting goals established by the board. </li></ul><ul><li>Advises board on policy development. </li></ul><ul><li>Responsible for creating and implementing administrative procedures to carry out policy. </li></ul><ul><li>Assists and advises board in creating goals. </li></ul><ul><li>Establishes strategies for goal implementation. </li></ul><ul><li>Works with administrators to develop a draft budget </li></ul><ul><li>Recommends the budget to the board, administers the budget adopted by the board . </li></ul>
    10. 11. The Role of the Superintendent Continued <ul><li>Recommends courses of study and texts. </li></ul><ul><li>Provides student assessment data for board analysis. </li></ul><ul><li>Recommends all personnel to be hired </li></ul><ul><li>Responsible either directly or indirectly for performance evaluations. </li></ul><ul><li>Communicates the needs of the school system to the board. </li></ul><ul><li>Supervises facility renovations and new construction projects. </li></ul><ul><li>Provides administrative assistance and facilitation of the board's self-assessment process. </li></ul><ul><li>From MASB: New Board Members Need to Know </li></ul>
    11. 12. The Role of the Superintendent Continued <ul><li>The short answer: </li></ul><ul><ul><li>He/she is responsible for the day-to-day operations of the district </li></ul></ul><ul><ul><li>All employees report to the Superintendent </li></ul></ul>
    12. 13. The Difference <ul><li>Think Macro vs. Micro </li></ul><ul><li>Board: Policy, Goals, Accountability, Community Leadership </li></ul><ul><li>Superintendent: Staff, Operations, Educational Leadership </li></ul>
    13. 14. The Board/Superintendent Team <ul><li>The board and superintendent have very distinct and separate roles. Together they form the district’s leadership team. Before an effective working relationship is established, a superintendent and board must develop a mutual understanding of their respective roles, then review and validate this understanding on a regular basis. An honest and candid discussion of the functions of each other will greatly enhance the partnership between the superintendent and the board. </li></ul>
    14. 15. <ul><li>Questions New Board Members Might Ask </li></ul><ul><li>• Who prepares the agendas for board meetings and how </li></ul><ul><li>do I get an item included? </li></ul><ul><li>• What do I do if I need additional information? </li></ul><ul><li>• What are the guidelines of the Open Meetings Act? </li></ul><ul><li>• How does the board respond to controversial situations? </li></ul><ul><li>• When is it appropriate to raise concerns about staff? </li></ul><ul><li>• How do I deal with questions from the media? </li></ul><ul><li>• How do I respond to community members when I’m on </li></ul><ul><li>the losing side of a close and carefully watched vote? </li></ul><ul><li>• What relationship should board members have with central office, principals and teachers? </li></ul>
    15. 16. What does a successful school district look like? <ul><li>The board/superintendent relationship is the most critical factor in the ability of your district to move forward. </li></ul><ul><li>The impact of this relationship is widespread, directly or indirectly, on your students’ achievement, your tax base, and the quality of life in your community. </li></ul><ul><li>Make this a priority in your work. </li></ul>
    16. 17. Remember <ul><li>The primary focus of all board decisions must be student achievement . </li></ul>
    17. 18. <ul><li>You were elected to do the right thing, not what is popular. </li></ul><ul><li>How can you do an effective job if you are obsessed with a never-ending poll? </li></ul>
    18. 19. <ul><li>&quot;Public officials have a responsibility to live their lives with honesty and integrity, to honor the sacrifices of those who came before us. We must follow laws like everyone else because if public officials don't follow laws, who in the world will?“ </li></ul><ul><li>Kym Worthy, Wayne County Prosecutor </li></ul>
    19. 20. <ul><li>Good luck to you and thank you for your service. </li></ul>