The Events Manager is responsible for planning, organizing, and executing all events for the organization. This includes communicating with attendees, securing venues and vendors, developing budgets, and overseeing all logistical aspects. They must have strong relationship building, project management, and communication skills to ensure events run smoothly and meet objectives. A degree, 7 years of experience in event management, and proficiency with relevant software are required.

1. Events Manager Job Description
Position Overview
Reporting to the Director of Marketing Communications, the Events Manager is responsible
for planning and organizing events and/or meetings for the organization. He or she will also
be responsible for all operational, implementation and post-event activities.
Responsibilities
• Pre-event and onsite communication with delegates.
• Relationship-building with key stakeholders.
• Air and ground travel arrangements.
• Establish staff schedules, task assignments equipment allocation to ensure
conformance with department objectives and goals.
• Represent and deliver service excellence that is in keeping with the organizations
brand.
• Determine fiscal requirements and prepare budgetary recommendations.
• Negotiate agreements with outside providers and subcontractors to ensure lowest
cost and highest quality of service.
• Work closely with internal and external event planning committees and client
groups to define event goals, objectives and specific implementation plans that
promote the organizations brand.
• Establish communication protocols and operating procedures with planning
committees, subcontractors and program staff.
• Source venues, recommend and engage catering, acquire supporting technology
and coordinate development of materials to execute a quality event.
• Maintain a calendar of events and implement a system that enables and anticipates
long-term planning and effective event management for the organizations meetings,

2. conferences and events.
• Work closely with programs managers, committees and communications staff to
effectively promote events to target audiences and obtain accurate event
specifications.
• Conduct research and develop feasibility studies to identify new events
opportunities for the organization.
• Work closely with the organizations communications staff on sponsorship
arrangements and identify potential revenue streams for all major events.
• Work closely with communications, administration and finance staff to oversee and
facilitate event registration processes.
• Oversee procurement purchasing and client service needs with regard to catering,
audiovisual, security and rental needs for events.
• Work with communications staff to develop brand, marketing labels and tools for
events as required.
• Prepare event programs and confirm all necessary preparations are in order.
• Identify all aspects of event risk assessment and crisis management planning
strategies. This includes, but is not limited to, security for the event.
• Supervise, direct and coordinate the activities of personnel, subcontractors and
vendors as required to successfully execute all aspects of the event on the
scheduled delivery day.
• Ensure speakers are briefed and prepared to provide effective presentations and
materials.
• Trouble-shoot and smooth issues relating to the successful execution of the event
program.
• Work with communications staff to ensure that council events receive optimal media
coverage.
• Conduct post-event debriefing sessions.
• Develop and execute all necessary follow-up with sub-contractors, sponsors and
client groups.
• Provide post-event analysis, budget recaps and participant feedback and
incorporate learning into future plans.

3. • Develop event reports and distribute as required to sponsors, participants and
others.
Job Requirements
• University degree or college diploma in business, marketing, or related field.
• 7 years experience in Event Management or related field is required.
• Proven negotiating skills with hotels, entertainers and other event vendors.
• Ability to develop professional relationships in all aspects of the position that result
in stable, consistent, reliable, and courteous communication when dealing with
other organizations.
• Ability to problem solve and work independently in a changing and multi-tasking
environment with numerous deadlines.
• Excellent organizational, planning and project management skill.
• Proven ability to take direction and input and to develop effective and engaging
branded events that will achieve the organizations goals.
• Ability to influence and coordinate the efforts of other team members in support of
events.
• Demonstrated ability to prepare accurate budgets and effectively manage
expenses.
• Ability to present and pitch ideas effectively to council management team.
• High level of verbal and written communications skills.
• Demonstrated ability for accuracy and thoroughness.
• Exceptional written and verbal communication skills.
• Solid business acumen, management, and problem-solving skills.
• Strong computer skills, especially Microsoft Office (Word, Excel, PowerPoint) event
management technologies, and customer relationship management software (i.e.,
Salesforce).
• Effective time management, organizational, and leadership skills
• Ability to travel is required.