The document discusses the National Certificate III in Events Management Services qualification in the Philippines. The qualification consists of competencies needed to coordinate events and includes event planning, on-site event management, and general industry knowledge. Core competencies cover skills like developing event proposals and concepts, programming events, selecting venues, and providing on-site event coordination. Obtaining the qualification demonstrates competence to work as an events, conference, or functions coordinator.

1. EVENTS MANAGEMENT SERVICES
NATIONAL CERTIFICATE III
(TOURISM SECTOR)
EUNICE G. PARCO, CFSM, MBA
EVENTS NCIII NATIONAL TRAINER-
ASSESSOR

2. EVENTS MANAGEMENT SERVICES NC III QUALIFICATION
The EVENTS MANAGEMENT SERVICES NC III Qualification
consists of competencies that a person must achieve to coordinate
events, functions and/or conferences which may be held in conference
centers, hotels, motels, restaurants, clubs, resorts and luxury liners. It
includes competencies on event planning such as planning and
developing an event proposal, concept, and program, selecting a venue
and site, and updating event industry knowledge, as well as
competencies on on-site event management such as providing onsite
management services, managing contractors and updating knowledge
on protocol.

3. The Units of Competency comprising this Qualification include
the following:
BASIC COMPETENCIES
500311109 Lead workplace communication
500311110 Lead small teams
500311111 Develop and practice negotiation skills
500311112 Solve problems related to work activities
500311113 Use mathematical concepts and techniques
500311114 Use relevant technologies

4. COMMON COMPETENCIES
TRS311206 Roster staff
TRS311207 Control and order stock
TRS311208 Train small groups
TRS311209 Establish and conduct business relationships
•

5. CORE COMPETENCIES
EVENT PLANNING SERVICES
TRS342315 Plan and develop event proposal or bid
TRS342316 Develop an event concept
TRS342317 Develop event program
TRS342318 Select event venue and site
TRS342319 Develop and update event industry knowledge
ON-SITE EVENT MANAGEMENT SERVICES
TRS342320 Provide on-site event management services
TRS342321 Manage contractors for indoor events
TRS342322 Develop and update knowledge on protocol

6. A person who has achieved this Qualification
is competent to be a:
• Events Coordinator
• Conference Coordinator
• Function Coordinator

7. PLAN AND DEVELOP EVENT PROPOSAL OR BID
This unit covers the knowledge, skills, behavior and motivations
required to plan and develop proposals and bids for the staging of
meetings and events. Depending on the context, this role could be
performed by a wide range of individuals including event managers,
local or regional tourism managers, venue managers and marketing
managers.
• Interpret event brief
• Develop proposal and bid details
• Develop bid materials
• Submit or present the bid or proposal on time

8. DEVELOP AN EVENT CONCEPT
This unit covers the knowledge, skills, behavior and motivations
required to develop the overall concept, theme and format for a major
event comprising multiple components. An event manager would
generally undertake this process at the commencement of the event
management cycle in consultation with the stakeholders, including
PR/advertising people. Sometimes the concept development phase is
undertaken as part of the bidding process.
• Identify overall event objectives and scope
• Establish event concept theme and format

9. DEVELOP EVENT PROGRAM
This unit covers the knowledge, skills, behavior and motivations
required to design an event program. Event managers, either internal
or external to the sponsoring organization, would generally undertake
this role.
• Identify conference objectives
• Design event program
• Finalize program details

10. SELECT EVENT VENUE AND SITE
This unit covers the knowledge, skills, behavior and motivations
required to undertake the venue/site selection process for a major
event comprising multiple components. It requires the application of
significant analytical and research skills to complete the process of
matching an event to a particular site or venue.
• Analyze venue or site requirements
• Source event venues or sites
• Confirm venue or site arrangements

11. DEVELOP AND UPDATE EVENT INDUSTRY
KNOWLEDGE
This unit covers the knowledge, skills, behavior and motivations
required to develop and update general knowledge of the meetings
and events industry including industry structure, legal issues and
current technology. This knowledge underpins effective performance in
all meeting and event organization and management roles
• Source and apply information on the structure and operation of the
event industry
• Source and apply information on ethical and legal issues for the event
industry
• Source and apply information on event industry technology
• Update event industry knowledge

12. PROVIDE ON-SITE EVENT MANAGEMENT SERVICES
This unit covers the knowledge, skills, behavior and motivations
required to coordinate the final preparation and set-up of a major
event comprising multiple components and to manage all aspects of
the on-site operation.
• Prepare for on-site management
• Oversee meeting/event set- up
• Monitor meeting/event operation
• Oversee meeting/event breakdown

13. MANAGE CONTRACTORS FOR INDOOR EVENTS
This unit covers the knowledge, skills, behavior and motivations
required to manage the staging and operation of a major indoor event
comprising multiple components. It does not cover the high levels of
technical expertise required to actually provide these services, but
focuses on the key knowledge and skills required to oversee the
process from an organizational and contractor management
perspective.
• Identify event operational requirements
• Source contractors
• Monitor contractors

14. DEVELOP AND UPDATE KNOWLEDGE ON
PROTOCOL
This unit covers the knowledge, skills, behavior and motivations
required to develop and apply knowledge of protocol to a range of
tourism related activities. It is particularly relevant to those involved in
the management and operation of events, including functions.
• Seek information on appropriate protocol
• Integrate appropriate protocol procedures into work activities
• Update knowledge on protocol

15. DEFINITION OF TERMS
1. BID – a price proposed in exchange for events management services
2. CATERING – the business of providing food and food service at a remote site
3. CONTRACTOR - a person, business or corporation which provides goods or services to
another entity under terms specified in a contract
4. EGRESS – human evacuation of a building during an emergency
5. EVENT - refers to a social gathering or activity, such as a festival, ceremony, competition,
party, convention or meeting
6. EVENT MANAGEMENT - the application of the management science of project
management to the creation and development of festivals and events. It involves identifying the
target audience, devising the event concept, planning the logistics and coordinating the technical
aspects before actually executing the modalities of the proposed event.

16. • 7. PCVC – Philippine Convention and Visitors Corporation
• 8. PROPOSAL - a business proposition
• 9. PROTOCOL - a rule which guides how an activity should be performed, especially in
the field of diplomacy. In the diplomatic and government fields of endeavor protocols are
often unwritten guidelines. Protocols specify the proper and generally-accepted behavior
in matters of state and diplomacy, such as showing appropriate respect to a head of
state, ranking diplomats in chronological order of their accreditation at court, and so on.
• 10. RISK MANAGEMENT - the process of measuring, or assessing, risk that may stem
from natural disasters, fire or accidents, and developing strategies to manage it.
Strategies include transferring the risk to another party, avoiding the risk, reducing the
negative effect of the risk, and accepting some or all of the consequences of a particular
risk.
• 11. SPONSOR – the individual or group that provides support to an event, whether
financially or through the provision of products or services

17. EVENTS PORTFOLIO
I. PROPOSED TITLE
II. OVERVIEW OF THE PROPONENT
• COMPANY PROFILE
• VISION AND MISSION
• SERVICES
III. MANAGEMENT CAPABILITY
• PREVIOUS EVENTS
• NUMBER OF YEARS IN THE INDUSTRY

18. IV. ORGANIZATIONAL CHART
V. DUTIES AND RESPONSIBILITIES OF THE MANAGEMENT TEAM
VI. LETTER OF INTENT
VII. EVENT (PROPOSAL ) TO HANDLE
VIII. SUPPLIERS/QUOTATIONS
IX. BUDGET OUTLINE
X. EVENT AGREEMENT

19. ATTACHMENTS
NOTE: PLEASE ATTACH PHOTOS/ FLOOR PLAN/ CARRYING CAPACITY/
LOGISTIC REQUIREMENTS
FOODS: WHAT TYPE OF MEAL/ MEAL PLAN
LANDMARKS