Erp process (training) Prepared By: - Gautam Sharma

1. ERP PROCESS

2. Empowering Store with ERP
We wish to announce the global access of
ERP and it’s usability at store. The ERP will
now available at store. This will help in
facilitation of tasks, which are now time
taking. The ERP will empower store to the get
actual status of stock available, material
issued and material reconciliation.

3. ERP PROCESS COVERAGE

4. A. PUNCHING ITEMS
1. GRN
2. MIN
3. MRN
4. MTN
B. HELP DESK
1. STORE HELP DESK
2. ERP HELP DESK
C. ESCALATION

5. ERP LOGIN PROCESS

6. HOW TO LOGIN
• First open your Internet Browser like Google
Chrome or Mozilla Firefox etc.
• Then type WWW.SIPSERP.COM in your
address bar and press ENTER.

7. • You get the LOGIN page, here enter your USER
NAME & PASSWORD. Then press LOGIN button
as shown above.

8. • Then you prompted to this page. Here enter
COMPANY & YEAR (Financial year) in which you
want to work & press OK otherwise press CANCEL
button.

9. • You get over to this page showing the Menu list
from which you can choose different items
according to your need. You just roll over the
mouse over the menu, as showing in the slide.

10. PUNCHING IN ERP

11. GRN (GOODS RECEIPT NOTE)

12. A. DOCUMENTS REQUIRED FOR PUNCHING GRN
• Purchase order (PO)
• Invoice copy
• MRA
• Packing list of material
• LR copy
• Weight slip
Sample copy of each is given below:-

13. Purchase order (PO)

14. Invoice copy

15. MRA

16. Packing list of material

17. LR copy

18. Weight slip

19. GRN PUNCHING PROCESS
• Click on Inventory Management > Goods
Receipt Note.

20. • Then you prompted to this page where you have
to choose the Action (e.g New, Alter, View, Delete,
Print etc) from drop down menu & press GO.

21. • You get to this page where you have to fill the
various fields like GRN Date, Vendor, P.O no.,
Location, Store other information required &
given in MRA (Material Receipt Acknowledgment
Note).

22. • After filling all the required fields, then click
on SHOW PO ITEMS & select items from PO
which you want to link with GRN.
• Then just close the P.O. Items window.

23. • Now it’s shows the items added by you as
above. Next step is to add the Quantity, for this
you have to click EDIT button

24. • Enter the Quantity given in MRA e.g Invoice/Challan
Qty, Received Qty, Surplus Qty, Rejected Qty etc &
click UPDATE or CANCEL.
• Next step is to save the GRN by clicking on SAVE
button. System generate GRN with unique & system
GRN no. or press CANCEL button for cancelling.

25. Print GRN
• You can search your GRN with GRN No. or other
fields given e.g Vendor name by using filters and
choose Print and click GO button to print the
GRN.

26. • MRN Print out

27. QUESTIONER
S.No. QUESTIONER WHAT TO DO STATUS TAT
1 PO not Punched Contact coordinator Wait for PO
3 working
Days
2 PO not Tracked Contact coordinator Wait for approval
Same
Day
3
PO in parked
mode
Contact coordinator Contact coordinator 3 Days

28. MATERIAL ISSUE NOTE(MIN)

29.  MIN is punched in ERP when goods are issued
to contractors on demand basis.
A. DOCUMENTS REQUIRED FOR PUNCHING MIN
• MIN physical copy with signature of all the
concerned persons e.g P.M/APM, Store Incharge,
contractor etc.
• Work order of contractor
• Material list with their ERP codes

30. MIN COPY

31. MIN PUNCHING PROCESS
• Click on Inventory Management > Material
Issue Note

32. • Now choose the NEW from Action drop down
list & click GO.

33. • Now fill all required field like Issue Date, Project,
Contractor, Work Order No. , Location, Store etc.

34. • Next step is to add items, click on ADD NEW
ITEMS & enter all the fields. Then click INSERT
or CANCEL. Repeat the process to add more
items
• Click SAVE for punching MIN or click CLOSE for
canceling.

35. Print MIN
• Select the MIN by clicking on Check box you
want to print or use filters, then select the Print
option from drop down menu and click on ‘Go’

36. • MIN Print out

37. QUESTIONER
S.No. QUESTIONER WHAT TO DO STATUS TAT
1 W/O not Punched
Contact
coordinator/CMG
Wait for W/O
3 working
Days
2 W/O not Tracked
Contact
coordinator/CMG
Wait for approval
from HO
Same day
3 Items RM codes Contact coordinator
Wait for approval
from HO
Same day

38. MATERIAL RETURN NOTE(MRN)

39. MRN is punched in ERP when goods are
returned by contractors back to the store.
A. DOCUMENTS REQUIRED FOR PUNCHING
MRN
• MBN physical copy with signature of all the
concerned persons e.g P.M/APM, Store
Incharge, contractor etc.
• Material list with their ERP codes

40. MATERIAL BACK NOTE COPY (MBN)

41. MRN PUNCHING PROCESS
• First click on Inventory Management> Material
Return Note.

42. • Now fill all required field like Return Note Date,
Contractor, Work Order No. , Location, Store
etc.
• Click SHOW ISSUED ITEMS, it shows only those
items which are issued to the contractor.

43. • Now choose only those items from list which
have been returned by the contactors. After
choosing items just close the item window.

44. • Click on EDIT for altering the quantity & click
update
• Then click SAVE for punching & CLOSE to cancel.

45. Print MRN
• Select the MRN by clicking on Check box you
want to print or use filters, then select the Print
option from drop down menu and click on ‘Go’

46. • MRN Print out

47. QUESTIONER
S.No. QUESTIONER WHAT TO DO STATUS TAT
1 W/O not Punched
Contact
coordinator/CMG
Wait for W/O
3 working
Days
2 W/O not Tracked
Contact
coordinator/CMG
Wait for approval
from HO
Same day
3 Items RM codes Contact coordinator
Wait for approval
from HO
Same day

48. MATERIAL TRANSFER NOTE(MTN)

49. Material transfer note is used when material is
transfer from one store to another store i.e
inter-store transfer.
A. DOCUMENTS REQUIRED FOR PUNCHING
MTN
• STN physical copy with signature of all the
concerned persons e.g P.M/APM, Store
Incharge, contractor etc.
• Material list with their ERP codes

50. STOCK TRANSFER NOTE COPY

51. MTN PUNCHING PROCESS
• First click on Inventory Management > Material
Transfer Note.
• Choose NEW as action & hit GO.

52. • Select Transfer Date, Location, Store, Remarks
etc.
• After entering the details click on Add New item
button for adding of items to be transferred. The
screen shown below will be pop-up

53. • Fill fields like ITEM, QTY, RATE, AMOUNT
• Click on ‘Insert’ button to add the items to be
transferred or press Cancel. For adding multiple
items repeat the steps. After adding the items. Click
on ‘Save’ Button to save the MTN or click Close to
discard. The new MTN no. will be generated.

54. Print MTN
• Select the MTN by clicking on Check box you
want to print or use filters, then select the Print
option from drop down menu and click on ‘Go’

55. • MTN Print out

56. QUESTIONER
S.No. QUESTIONER WHAT TO DO STATUS TAT
1 Items RM codes Contact coordinator
Wait for approval
from HO
Same day
2
Material Transfer
from one store to
another
Only Stock Out entry
should be punched in
ERP
Inform coordinator
& Wait for
approval from HO
Same day

57. MATERIAL CONSUMPTION NOTE

58.  Material consumption note you punch the
material actually consumed by contractor.
A. DOCUMENTS REQUIRED FOR PUNCHING MCN
• Contractors reconciliation sheet copy with
signature of all the concerned persons e.g
P.M/APM, Store Incharge, contractor etc.
• Material list with their ERP codes

59. MCN PUNCHING PROCESS
• Click on Inventory Management > Material
Consumption Note.
• Choose NEW as action & click GO.

60. • Enter the details as required in above screen.
After that click on SHOW ISSUED ITEMS button
for adding of items.

61. • The screen shown below will be pop-up. Now
Choose the items you needed to alter.

62. • Below screen will be pop-up.
• Click on EDIT for altering the quantity or click
Delete to remove the item & click update or Cancel
to discard.
• Then click SAVE for punching & CLOSE to cancel.
• The new Material consumption no. will be
generated.

63. Print Material consumption note
• Select the MCN by clicking on Check box you
want to print or use filters, then select the Print
option from drop down menu and click on ‘Go’

64. • MCN Print out

65. QUESTIONER
S.No. QUESTIONER WHAT TO DO STATUS TAT
1 W/O not Punched
Contact
coordinator/CMG
Wait for W/O
3 working
Days
2 W/O not Tracked
Contact
coordinator/CMG
Wait for approval
from HO
Same day
3 Items RM codes Contact coordinator
Wait for approval
from HO
Same day

66. HELP DESK

67. Stores Haryana MP NDPL
& CG
HP & PB Railway
Contact
Person
Mr. Hitesh Mr. Shri
Bhagwan
Mr. Ravi
Bhandari
Mr.
Manoj
Mr.
Sandeep
Contact
No.
STORE HELP DESK

68. ERP HELP DESK
ERP Support
Email:- supporterp@shyamindus.com
Mr. Gautam(IT Deptt.)
Email:- gautam.sharma@shyamindus.com
Mr. Atul Jeffrey(ERP Head)
Email:- atul.jeffrey@shyamindus.com

69. ESCALATION

70. STORES
Haryana MP CG & NDPL HP & PB Railway
LEVEL 1
Mr. Hitesh
Mr. Shri
Bhagwan
Mr. Ravi
Bhandari
Mr. Manoj Mr. Sandeep
LEVEL 2 Mr.
Pardeep
Miss Pooja
LEVEL 3
Mr. Amardeep Singh
LEVEL 4
Mr. Atul Jeffrey
LEVEL 5
Sheetal Madam

71. THANK YOU