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Erasmus + Capacity Building in Higher Education (CBHE)

This document provides an overview of the Erasmus+ Capacity Building in Higher Education programme. It discusses the types of projects that can be funded, including joint projects focusing on curriculum development and structural projects addressing higher education systems. Eligible applicants and partners are described. Regional and national priorities for different countries/regions are outlined. The document also covers budget details, including funding amounts from the previous call and budget categories. Application and selection procedures are summarized.

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1 Erasmus+ Capacity Building in Higher Education (CBHE)
What information will you have at the end of the presentation? General Overview of the programme The consortia and the financing rules The application and assessment steps 2 Selection Results from the previous CBHE Call for Proposals 2015
Erasmus+ ERASMUS+ 3 Key Actions Erasmus Grundtvig Leonardo Comenius Youth in Action Erasmus Mundus Tempus Alfa Edulink 2007-2013 2014-2020 1 Learning Mobility 2 Cooperation 3 Policy support Jean Monnet Sport EU - EU CBHE Industria -lised countries EU-international
Institutional - Systemic approach Bottom-up programme Involvement of national authorities Strong emphasis on dissemination sustainability and exploitation of results Structural Impact 4 Part I: Background - Approaches
33 PROGRAMME COUNTRIES Contribute financially to ERASMUS+  28 EU Member States +  Turkey, Iceland, Liechtenstein, Norway, Former Yugoslav Republic of Macedonia ELIGIBLE PARTNER COUNTRIES >150 Target Beneficiaries Part I: Programme and Partner Countries
Partner Countries Neighbouring the EU Western Balkans Eastern Partnership countries South- Mediterranean countries Russia [as recognised by international law] Other Partner Countries ACP Call 2016 Asia Central Asia Latin America Iran, Iraq, Yemen South Africa Part I: Partner Countries
Joint Projects: curriculum development university governance & management Links between HE institutions and the wider economic and social environment => Impact Institutions Structural Projects: modernisation of policies, governance and management of higher education systems Links between HE systems and the wider economic and social environment => Impact Systems 7 Part I: Types of Projects
Part I: Joint Projects – Example of Activities Development, testing and adaptating of tools and methods Staff Training (academic and non- academic) Strengthening internationali sation and promoting the Knowledge Triangle Upgrading facilities necessary to implement innovative practices 8
Part I: Structural Projects – Example of Activities Internationalisation and Bologna Process ECTS, 3 cycles, recognition of degrees etc. Quality Frameworks, assurance systems/guidelines Innovation Policy making + monitoring (including the establishment of representative bodies, organisations or associations) 9
10 State-recognised public or private Higher Education Institutions Associations/Organizations of Higher Education Institutions (no HEI!) Only for Structural Projects: recognized national or international rector, teacher or student organisations. Each applicant organisation must be located in a Programme or in a Partner country Part I: Who can Participate? - Eligible Applicants
11 State-recognised public or private HEIs Any public or private organisation active in the labour market or in the fields of education, training and youth (e.g. enterprise, NGO etc.) Associations or organisations of HEIs with main focus on HE International governmental organisation (self-financing basis) Each participating organisation must be located in a Programme or in an eligible Partner country Part I: Who can Participate ? - Eligible Partners
• Contribute indirectly • “Associated partners” are not considered as part of the consortium and therefore cannot benefit from any financial support from the project • Ex: non-academic partners providing placement opportunities 12 – Structure ? Eligible Partners?Part I: Who can participate? - Associated Partners
Part I: Western Balkans, South-Mediterranean and Eastern Partnership countries ONLY Complementary for Joint and Structural projects Additional to the core budget NEW Harmonisation of the modalities with the International Credit Mobility action Who? Students registered in HEIs involved in project consortia Staff employed in a HEI or enterprise in project consortia Programme Country to Programme Country flows are ineligible 13 Special Mobility Strand
Conditions: • Mobility should be instrumental and integrated in projects objectives (no mobility on its own) • Added value and/or innovative character of the activities proposed (approx. 40% of the selected projects will receive additional funding) • Comply with provisions of Erasmus Charter for Higher Education 14 Compulsory: 1. Inter-institutional agreements between institutions 2. Learning / mobility agreements for students and staff 3. Exemption of fees Part I: Special Mobility Strand
Part I: Students Activities: - Study periods (3-12 months) - Traineeships-work placement (2-12 months) Charactericistics: - covers all cycles (BA, MA, PhD); - corresponds to study area/academic discipline addressed by the project - Students from HEIs of the consortia can study at partner HEI or do a traineeship at a consortia country institution 15 Special Mobility Strand
Part I: Staff Activities: Teaching & training periods (5 days to 2 months) Charactericistics: teaching period=> HEI teaching staff /staff from enterprises teach at a partner HEI abroad training period=> HEI teaching and non-teaching staff can attend: a) structured courses/training events (conferences excluded); b) job shadowing/observation periods/trainings at a partner HEI, relevant organisation abroad or any other relevant organisation in a consortia country 16 Special Mobility Strand
Part II – The Consortia and the financing rules 17
Min. 3 countries min. 1 HEI each STRUCTURAL PROJECTS: Partner Country Ministries for HE must participate At least as many Partner Country HEIs as Programme Country HEIs Min. 1 country min. 2 HEIs /each 18 Part II: Consortia Structure Main Principles PROGRAMME COUNTRIES PARTNER COUNTRIES
Ex.1a : minimum consortia: national project (6 HE institutions) Min. 1 Partner Country: at least as many HEIs as in the Programme Countries University Cairo Military Technical College University Alexandria Min. 3 Programme Countries min. 1 HEI each 19 Bonn University Rome University UK London University
Ex.2: minimum consortia: multi-country project (7 institutions) Min. 2 Partner Countries Min. 2 HEIs each Belgrade University Tirana University Durazzo University Novi Sad University Min. 3 Programme Countries: Min. 1 HEI each 20 London University Paris University Tu rk ey Ankara University
Example 3: consortia composition (multi-country project) 2 partner countries 3 programme countries 21 Ukrai ne S pa in It al y Kazakh University Abai University Madrid University Linz Uni. Wien Uni. Salzburg Uni. Turin Uni. Roma Uni. Genoa Uni. Cherkasy Uni. Kiew Uni. Nizhyn Uni. Bukovina Uni. Lviv Uni.
New points to remember • Latin America: participation only in multi-country projects (at least 2 countries from the region). National projects are therefore not eligible • Syria and Libya: no possibility anymore to coordinate projects because of the associated financial risks • Russia cannot coordinate nor participate alone. An application including Russia always requires the presence of at least one other partner country • Ukraine: eligible HE Institutions only those recognised by the Ministry of Education and Science in Kiev 22
National Projects Defined by the Ministries of Education in close consultation with the EU Delegations Must address National priorities set for Partner Country in Regions 1, 2, 3, 7, 10 Regional priorities for the regions where no national priorities are established: Regions 6, 7, 8, 9 Multi-Country Projects Defined by the Commission and based on EU's external policy priorities Must address the regional priorities for countries in the same region (regional projects) or regional / national priority common to different regions (cross-regional projects) 23 Part II: Priorities & Project Types
Priorities are grouped according to 4 categories: A. Curriculum development (Valid only for Joint Projects) B. Improving quality of education and Teaching C. Improving management and operation of HE institutions D. Developing the higher education sector within society at large The academic discipline needs to match the subject area! Link to the table: http://eacea.ec.europa.eu/erasmus-plus/funding/key-action-2- capacity-building-in-field-higher-education-2015_en 24 Part II: Regional and National Priorities
25 Priorities – National/Regional Serbian National priorities WB Regional priorities Category A Curriculum development • Teacher training and education science = • Teacher training and education science • Environmental protection = • Environmental protection • Business and administration • Engineering and engineering trades • Law • Agriculture, forestry and fishery • Computing • Health • Manufacturing and processing • Transport services • Social services • Physical sciences • Journalism and information • Security services • Others (Multidisciplinary, Interdisciplinary)
26 Priorities – National/Regional Serbian National priorities = WB Regional priorities Category B Improving quality of education and teaching • Learning and teaching tools, • Methodologies and pedagogical approaches including learning outcomes and ICT-based practices (flexible learning paths, blended courses, virtual and real mobility, practical placements etc.) • Learning and teaching tools, • Methodologies and pedagogical approaches including learning outcomes and ICT-based practices (flexible learning paths, blended courses, virtual and real mobility, practical placements etc.)
27 Priorities – National/Regional Serbian National priorities WB Regional priorities Category C Improving management and operation of higher education institutions University services such as support services for student and staff mobility, such as student counseling and guidance, social services, academic affairs, libraries, etc. Governance, strategic planning and management of higher education institutions (including human resource and financial management) Quality assurance processes and mechanisms Internationalisation of higher education institutions (including recognition mechanisms and mobility, international relations capacities) Development of research and innovative capacities (excluding research activities) Access to and democratisation of HE (including disadvantaged groups of people and regions)
28 Priorities – National/Regional Serbian National priorities WB Regional priorities Category D Developing the Higher Education sector within society at large Non-University sector at tertiary education level = Non-University sector at tertiary education level University-enterprise cooperation, entrepreneurship and employability of graduates Definition, implementation and monitoring of the reform policies = Definition, implementation and monitoring of the reform policies Qualification frameworks and recognition of qualifications
 Many regional projects: national priorities do not apply to all partner countries: focus on regional priority Cross-regional projects: challenge to address priorities of each region Do not invest in a project with too general, unfocussed priorities: contact the NEO of the potential partner countries to find out national priorities and issues 29 Balkan countries: Specificities
Creativity and innovation?  30% of resubmissions rejected for lack of innovation  Need to analyse results of past projects > refine the target  New content and new methodologies  Involve different /new partner institutions  Mobilise Partner institutions in the regions, not only in the capitals 30
Budget Allocation 2015 (in Million €) 31 Part II: Budget previous Call Region Indicative budget Million € 1 Western Balkans 12,67 2 Eastern Partnership countries 13,66 3 South-Mediterranean countries Additional allocation for Jordan 28,06 5,00 4 Russia [as recognised by int. law] 6,72 6 Asia 33,46 7 Central Asia 8,68 8 Latin America 12,26 9 Iran, Iraq, Yemen 1,85 10 South Africa 3,42 TOTAL 125,78 Call for Proposals 2015 – EAC/A04/2014
Duration 24 or 36 Months Min. 500,000 Euros - Max. 1,000,000 Euros Real Costs and Unit Costs 5 Budget Headings 32 Part II: Budget and Duration-Overview Excluding mobility strand ----------------------- New: ACP Countries Max € 800,000
33 Part II: How to calculate the budget -Categories Staff costs (max 40%) 4 Staff Categories (Manager, Researcher/ Teacher/Trainer, Technician, Administrator) Travel costs Students/staff from partners in countries involved in the project from their place of origin to the venue of the activity and return. Costs of stay Subsistence, accommodation, local and public transport, personal or optional health insurance. Equipment (max 30%) Purchased exclusively for the benefit of HEIs in the Partner Countries Sub-contracting (max 10%) Exceptional for services related to competences that can't be found in the consortia
Part II: How to calculate the budget -Methods 5 Budget Categories Staff - UC Travel – UC Cost of Stay – UC Equipment – RC Sub-contracting – RC 2 Methods Real Costs (RC) Unit Costs (UC) 34 Other types of costs (ex.: dissemination, publishing, overheads costs) are not considered for the calculation of the grant >>> Expected to be covered by co-funding
35 Real costs: How did you use the grant ? => input based =>Expenses incurred, supporting documents (bills) Unit costs: what did you achieve with the grant ? =>output based =>No need to prove the actual expenditure but you need to show the "triggering event", the fact the activity was implemented (e.g. teaching programme, attendance list for training) Part II: How to calculate the budget –Unit Costs
Unit Costs Grant Allocation Volume /nature of activities proposed in the application Grant Justification (final report) Eligibility verification of the "triggering events" 36 Part II: How to calculate the budget – Unit Cost Use of the Grant internal decision of the partnership (in coherence with application)
• Mandatory • To be submitted to the Agency within 6 months of the signature of grant contract (Signed by the legal rep.) • Joint (one doc signed by all partners) or Bilateral (partner A + coordinating inst.) • Template available to be adapted to specific needs of partnership • Comprehensive : covering all aspects of the project: – The partners role and responsibilities; – Financial Management; – Project Management; – Project Quality Assurance; – Student issues – Decision/Conflict resolution mechanisms 37 Part II: Partnership Agreement
Part III – The application and Selection procedure 38
Selection Results Call for Proposals 2015 - EAC/A04/2015 • 515 applications received • 140 projects selected involving  32 Programme Countries + 61 Partner countries Western Balkans • 65 applications submitted (13% of total) • 15 applications selected (11% of total) 39
Overview on Applications/Selected Projects in target regions in total numbers (as coordinators or partners) The total number of applications is 515 out of which a 140 are recommended for funding Regions Received applications Selected Applications Region 1 - Western Balkans 65 15 Region 2 - Eastern Partnership Countries 169 23 Region 3 - South Mediterranean Countries 143 40 Region 4 - Russian Federation 57 13 Region 6 - Asia 36 27 Region 7 - Central Asia 80 23 Region 8 - Latin America 64 19 Region 9 – Iran, Iraq, Yemen 2 2 Region 10 - South Africa 5 4 Regional Data cannot be added since the same project can involve several regions Erasmus+
Overview per Targeted regions as % of the Total Number of Selected Projects
Breakdown by type of activities as % of the total number of selected projects
Type of Selected Projects (SP/JP) in total Numbers
Number of Selected Projects with a Special Mobility Strand per eligible Region 1 2 3 Western Balkan countries Eastern Partnership countries South-Mediterranean countries
Breakdown of applications submitted by partner country and region Region Country Total nr of applications in which the country is involved as coordinator or partner Nr of applications % of applications in which the country is involved as coordinator or partner Coordinated in the country With Special Mobility Strand Out of the total nr of applications (515) Out of the total number of applications involving the region Albania 22 2 5 4% 34% Western Bosnia and Herzegovina 31 3 6 6% 48% Balkans Kosovo 21 4 3 4% 32% ( Region 1) Montenegro 23 2 7 4% 35% Serbia 40 18 9 8% 62% Total 65 29 12 13% -- 45
Breakdown of accepted projects by partner country, region and type of project 46 Region Country Total nr of projects in which the country is involved as coordinato r or partner Nr of projects Nr of Joint Projects Nr of Structural Projects Coordinated in the country With Special Mobility Strand National projects Multi- Country projects TOTAL National projects Multi- Country projects TOTAL Albania 5 0 0 0 5 5 0 0 0 Bosnia & Herze- Govina 8 0 1 0 7 7 1 0 1 Western Balkans Kosovo 6 2 0 1 5 6 0 0 0 (Region 1) Montenegro 4 0 1 0 4 4 0 0 0 Serbia 9 4 1 2 5 7 2 0 2 Total 15 6 1 3 9 12 3 0 3
Part III - Indicative roadmap for selection process CBHE Steps Date Publication of the Call for Proposals Oct. 2015 Deadline for submission of applications 10 February 2016 Expert assessment March-April 2016 Consultation of local/regional stakeholders May-June 2016 Award Decision July 2016 Notification of applicants and Publication of results on EACEA web site July-August 2016 Preparation and signature of grant agreements August –September 2016 Start of Eligibility Period 15 October 2016 47
When? How? Where?  One deadline - One-phase submission - on-line to EACEA  Application form = unique reference information for the submission deadline. What?  Specific application form: eForm: project data – parts A, B, C + compulsory annexes:  Detailed project description (Word doc) – parts D, E, F, G, H, I, J  Budget tables (Excel doc)  Declaration of Honour+ Mandates (in one single PDF doc) 48 Pre-filled with info from Participant Portal - PIC Part III: How and what do I submit? - General
49 eForm (PDF Adobe doc) A. Identification of the applicant and other partners B. Description of the project (summary information) C. Specific information related to CBHE Detailed project description (Word doc. attached to eForm) D. Quality of the project team and the cooperation arrangements E. Project characteristics and relevance F. Quality of the project design and implementation G. Impact, dissemination and exploitation, sustainability; LFM; Workplan H. Work packages I. Special Mobility Strand (where applicable) J. Other EU Grants Part III: Application form - structure & contents
Eligibility Criteria Exclusion & Selection Criteria Award Criteria 50 Part III: Assessment of CBHE Projects
51 Formal submission requirements Grant size and duration Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners) Part III: What is assessed? Eligibility Criteria
Part III: Exclusion and Selection Criteria Check exclusion criteria in the Guidelines, Part C for your institution (bankruptcy, professional misconduct, subject of fraud, corruption, administrative penalties, conflict of interest…) Legal person status of the applicant organisation Financial capacity to complete the proposed activities (private entities only) Operational capacity to complete the proposed activities 52 Based on supporting and administrative documents -> declaration of honour, legal entity form, profit and loss accounts...
53 Relevance (30 points) Quality of Design + Implemen tation (30 points) Quality of Team + Cooperation arrangements (20 points) Impact and Sustainability (20 points) Part III: Award Criteria To be considered for funding, proposals must score at least 60 points in total and - out of these points at least 15 points for "Relevance"
Selection Process EACEA Eligibility check Assessment by Independent experts Ranking on QUALITY based on award criteria Consultation: EU Delegations, PC authorities, NEOs EACEA Evaluation Committee EACEA, DGs, EEAS Final ranking list Grant Award Decision EACEA Project Proposal
EACEA takes decision based on: Evaluation Committee's recommendation, taking into account: ranking list on quality established by external experts the results from the consultation process the budget available for each region the need to achieve a geographical balance within a region sufficient coverage of the priorities 55 Award Decision
56 CONCLUSION: New elements (tbc) - CBHE  Inclusion of the African-Caribbean and Pacific countries with reduced max. ceiling for the grant (800,000 Euros instead of 1.000,000 Euros) in this region.  Specific provisions for Ukraine, Syria and Libya (no coordination of projects because of the associated financial risks).  Harmonisation of the modalities for the Special Mobility Strand with the International Credit Mobility action.  Maximum duration of travels for students set at 3 months instead of 2 months  Modifications of the ceilings for tendering procedures to projects > €25,000 < €134,000  Deletion of ineligible costs regarding the location of the travels and activities which had to take place at the partner institutions 2015- 2016
57 2015-16 Key Action 1: International Credit Mobility  Rules regarding geographical balance will be introduced into the programme guide and the selection process  Budget for each programme country is divided between different regions of the world  Beneficiaries are asked to update the Mobility Tool at least once a month
58 2015-16 Erasmus Mundus Joint Master Degrees  Physical mobility: the mandatory student mobility must be physical and not virtual  African-Caribbean and Pacific countries (European Development Fund) are introduced  The preparatory year is no longer mandatory
Jean Monnet Actions • Sub-activity "Support to Institutions" will be taken out. The budget earmarked for this sub-activity will be re-distributed equally amongst the other sub-activities. • The requirement to hold a Chair in order to set up a Centre of Excellence will be removed. • Reduction from 5 to 3 of the minimum number of necessary countries to create a Jean Monnet Network • Bigger emphasis on additional activities by Jean Monnet Chairs to multiply the impact of teaching and research activities. 59 2015-16
Centrally managed (EACEA) but Local Support International E+ Contact Points (ICPs) in Programme Countries https://eacea.ec.europa.eu/erasmus-plus/contacts/international-erasmus-plus-contact- points_en National Erasmus+ Offices (NEOs) in certain Partner Countries (PCs) https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en Other useful links: Erasmus+ website - EACEA http://eacea.ec.europa.eu/erasmus-plus_en Programme Guide Version 3 (2015): 14/11/2014 http://ec.europa.eu/programmes/erasmus-plus/documents/erasmus-plus-programme-guide_en.pdf Relevant pages in the Programme Guide: PP 145-165; PP 287-295; Part C Erasmus+ website – EU Commission http://ec.europa.eu/programmes/erasmus-plus/index_en.htm 60
FINE 61

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Erasmus + Capacity Building in Higher Education (CBHE)

  • 1.
    1 Erasmus+ Capacity Building inHigher Education (CBHE)
  • 2.
    What information willyou have at the end of the presentation? General Overview of the programme The consortia and the financing rules The application and assessment steps 2 Selection Results from the previous CBHE Call for Proposals 2015
  • 3.
    Erasmus+ ERASMUS+ 3 Key Actions Erasmus Grundtvig Leonardo Comenius Youthin Action Erasmus Mundus Tempus Alfa Edulink 2007-2013 2014-2020 1 Learning Mobility 2 Cooperation 3 Policy support Jean Monnet Sport EU - EU CBHE Industria -lised countries EU-international
  • 4.
  • 5.
    33 PROGRAMME COUNTRIES Contributefinancially to ERASMUS+  28 EU Member States +  Turkey, Iceland, Liechtenstein, Norway, Former Yugoslav Republic of Macedonia ELIGIBLE PARTNER COUNTRIES >150 Target Beneficiaries Part I: Programme and Partner Countries
  • 6.
    Partner Countries Neighbouring theEU Western Balkans Eastern Partnership countries South- Mediterranean countries Russia [as recognised by international law] Other Partner Countries ACP Call 2016 Asia Central Asia Latin America Iran, Iraq, Yemen South Africa Part I: Partner Countries
  • 7.
    Joint Projects: curriculum development universitygovernance & management Links between HE institutions and the wider economic and social environment => Impact Institutions Structural Projects: modernisation of policies, governance and management of higher education systems Links between HE systems and the wider economic and social environment => Impact Systems 7 Part I: Types of Projects
  • 8.
    Part I: JointProjects – Example of Activities Development, testing and adaptating of tools and methods Staff Training (academic and non- academic) Strengthening internationali sation and promoting the Knowledge Triangle Upgrading facilities necessary to implement innovative practices 8
  • 9.
    Part I: StructuralProjects – Example of Activities Internationalisation and Bologna Process ECTS, 3 cycles, recognition of degrees etc. Quality Frameworks, assurance systems/guidelines Innovation Policy making + monitoring (including the establishment of representative bodies, organisations or associations) 9
  • 10.
    10 State-recognised public orprivate Higher Education Institutions Associations/Organizations of Higher Education Institutions (no HEI!) Only for Structural Projects: recognized national or international rector, teacher or student organisations. Each applicant organisation must be located in a Programme or in a Partner country Part I: Who can Participate? - Eligible Applicants
  • 11.
    11 State-recognised public orprivate HEIs Any public or private organisation active in the labour market or in the fields of education, training and youth (e.g. enterprise, NGO etc.) Associations or organisations of HEIs with main focus on HE International governmental organisation (self-financing basis) Each participating organisation must be located in a Programme or in an eligible Partner country Part I: Who can Participate ? - Eligible Partners
  • 12.
    • Contribute indirectly •“Associated partners” are not considered as part of the consortium and therefore cannot benefit from any financial support from the project • Ex: non-academic partners providing placement opportunities 12 – Structure ? Eligible Partners?Part I: Who can participate? - Associated Partners
  • 13.
    Part I: Western Balkans,South-Mediterranean and Eastern Partnership countries ONLY Complementary for Joint and Structural projects Additional to the core budget NEW Harmonisation of the modalities with the International Credit Mobility action Who? Students registered in HEIs involved in project consortia Staff employed in a HEI or enterprise in project consortia Programme Country to Programme Country flows are ineligible 13 Special Mobility Strand
  • 14.
    Conditions: • Mobility shouldbe instrumental and integrated in projects objectives (no mobility on its own) • Added value and/or innovative character of the activities proposed (approx. 40% of the selected projects will receive additional funding) • Comply with provisions of Erasmus Charter for Higher Education 14 Compulsory: 1. Inter-institutional agreements between institutions 2. Learning / mobility agreements for students and staff 3. Exemption of fees Part I: Special Mobility Strand
  • 15.
    Part I: Students Activities: -Study periods (3-12 months) - Traineeships-work placement (2-12 months) Charactericistics: - covers all cycles (BA, MA, PhD); - corresponds to study area/academic discipline addressed by the project - Students from HEIs of the consortia can study at partner HEI or do a traineeship at a consortia country institution 15 Special Mobility Strand
  • 16.
    Part I: Staff Activities: Teaching& training periods (5 days to 2 months) Charactericistics: teaching period=> HEI teaching staff /staff from enterprises teach at a partner HEI abroad training period=> HEI teaching and non-teaching staff can attend: a) structured courses/training events (conferences excluded); b) job shadowing/observation periods/trainings at a partner HEI, relevant organisation abroad or any other relevant organisation in a consortia country 16 Special Mobility Strand
  • 17.
    Part II –The Consortia and the financing rules 17
  • 18.
    Min. 3 countries min.1 HEI each STRUCTURAL PROJECTS: Partner Country Ministries for HE must participate At least as many Partner Country HEIs as Programme Country HEIs Min. 1 country min. 2 HEIs /each 18 Part II: Consortia Structure Main Principles PROGRAMME COUNTRIES PARTNER COUNTRIES
  • 19.
    Ex.1a : minimumconsortia: national project (6 HE institutions) Min. 1 Partner Country: at least as many HEIs as in the Programme Countries University Cairo Military Technical College University Alexandria Min. 3 Programme Countries min. 1 HEI each 19 Bonn University Rome University UK London University
  • 20.
    Ex.2: minimum consortia:multi-country project (7 institutions) Min. 2 Partner Countries Min. 2 HEIs each Belgrade University Tirana University Durazzo University Novi Sad University Min. 3 Programme Countries: Min. 1 HEI each 20 London University Paris University Tu rk ey Ankara University
  • 21.
    Example 3: consortiacomposition (multi-country project) 2 partner countries 3 programme countries 21 Ukrai ne S pa in It al y Kazakh University Abai University Madrid University Linz Uni. Wien Uni. Salzburg Uni. Turin Uni. Roma Uni. Genoa Uni. Cherkasy Uni. Kiew Uni. Nizhyn Uni. Bukovina Uni. Lviv Uni.
  • 22.
    New points toremember • Latin America: participation only in multi-country projects (at least 2 countries from the region). National projects are therefore not eligible • Syria and Libya: no possibility anymore to coordinate projects because of the associated financial risks • Russia cannot coordinate nor participate alone. An application including Russia always requires the presence of at least one other partner country • Ukraine: eligible HE Institutions only those recognised by the Ministry of Education and Science in Kiev 22
  • 23.
    National Projects Defined bythe Ministries of Education in close consultation with the EU Delegations Must address National priorities set for Partner Country in Regions 1, 2, 3, 7, 10 Regional priorities for the regions where no national priorities are established: Regions 6, 7, 8, 9 Multi-Country Projects Defined by the Commission and based on EU's external policy priorities Must address the regional priorities for countries in the same region (regional projects) or regional / national priority common to different regions (cross-regional projects) 23 Part II: Priorities & Project Types
  • 24.
    Priorities are groupedaccording to 4 categories: A. Curriculum development (Valid only for Joint Projects) B. Improving quality of education and Teaching C. Improving management and operation of HE institutions D. Developing the higher education sector within society at large The academic discipline needs to match the subject area! Link to the table: http://eacea.ec.europa.eu/erasmus-plus/funding/key-action-2- capacity-building-in-field-higher-education-2015_en 24 Part II: Regional and National Priorities
  • 25.
    25 Priorities – National/Regional SerbianNational priorities WB Regional priorities Category A Curriculum development • Teacher training and education science = • Teacher training and education science • Environmental protection = • Environmental protection • Business and administration • Engineering and engineering trades • Law • Agriculture, forestry and fishery • Computing • Health • Manufacturing and processing • Transport services • Social services • Physical sciences • Journalism and information • Security services • Others (Multidisciplinary, Interdisciplinary)
  • 26.
    26 Priorities – National/Regional SerbianNational priorities = WB Regional priorities Category B Improving quality of education and teaching • Learning and teaching tools, • Methodologies and pedagogical approaches including learning outcomes and ICT-based practices (flexible learning paths, blended courses, virtual and real mobility, practical placements etc.) • Learning and teaching tools, • Methodologies and pedagogical approaches including learning outcomes and ICT-based practices (flexible learning paths, blended courses, virtual and real mobility, practical placements etc.)
  • 27.
    27 Priorities – National/Regional SerbianNational priorities WB Regional priorities Category C Improving management and operation of higher education institutions University services such as support services for student and staff mobility, such as student counseling and guidance, social services, academic affairs, libraries, etc. Governance, strategic planning and management of higher education institutions (including human resource and financial management) Quality assurance processes and mechanisms Internationalisation of higher education institutions (including recognition mechanisms and mobility, international relations capacities) Development of research and innovative capacities (excluding research activities) Access to and democratisation of HE (including disadvantaged groups of people and regions)
  • 28.
    28 Priorities – National/Regional SerbianNational priorities WB Regional priorities Category D Developing the Higher Education sector within society at large Non-University sector at tertiary education level = Non-University sector at tertiary education level University-enterprise cooperation, entrepreneurship and employability of graduates Definition, implementation and monitoring of the reform policies = Definition, implementation and monitoring of the reform policies Qualification frameworks and recognition of qualifications
  • 29.
     Many regionalprojects: national priorities do not apply to all partner countries: focus on regional priority Cross-regional projects: challenge to address priorities of each region Do not invest in a project with too general, unfocussed priorities: contact the NEO of the potential partner countries to find out national priorities and issues 29 Balkan countries: Specificities
  • 30.
    Creativity and innovation? 30% of resubmissions rejected for lack of innovation  Need to analyse results of past projects > refine the target  New content and new methodologies  Involve different /new partner institutions  Mobilise Partner institutions in the regions, not only in the capitals 30
  • 31.
    Budget Allocation 2015 (in Million €) 31 PartII: Budget previous Call Region Indicative budget Million € 1 Western Balkans 12,67 2 Eastern Partnership countries 13,66 3 South-Mediterranean countries Additional allocation for Jordan 28,06 5,00 4 Russia [as recognised by int. law] 6,72 6 Asia 33,46 7 Central Asia 8,68 8 Latin America 12,26 9 Iran, Iraq, Yemen 1,85 10 South Africa 3,42 TOTAL 125,78 Call for Proposals 2015 – EAC/A04/2014
  • 32.
    Duration 24 or 36 Months Min. 500,000 Euros- Max. 1,000,000 Euros Real Costs and Unit Costs 5 Budget Headings 32 Part II: Budget and Duration-Overview Excluding mobility strand ----------------------- New: ACP Countries Max € 800,000
  • 33.
    33 Part II: Howto calculate the budget -Categories Staff costs (max 40%) 4 Staff Categories (Manager, Researcher/ Teacher/Trainer, Technician, Administrator) Travel costs Students/staff from partners in countries involved in the project from their place of origin to the venue of the activity and return. Costs of stay Subsistence, accommodation, local and public transport, personal or optional health insurance. Equipment (max 30%) Purchased exclusively for the benefit of HEIs in the Partner Countries Sub-contracting (max 10%) Exceptional for services related to competences that can't be found in the consortia
  • 34.
    Part II: Howto calculate the budget -Methods 5 Budget Categories Staff - UC Travel – UC Cost of Stay – UC Equipment – RC Sub-contracting – RC 2 Methods Real Costs (RC) Unit Costs (UC) 34 Other types of costs (ex.: dissemination, publishing, overheads costs) are not considered for the calculation of the grant >>> Expected to be covered by co-funding
  • 35.
    35 Real costs: Howdid you use the grant ? => input based =>Expenses incurred, supporting documents (bills) Unit costs: what did you achieve with the grant ? =>output based =>No need to prove the actual expenditure but you need to show the "triggering event", the fact the activity was implemented (e.g. teaching programme, attendance list for training) Part II: How to calculate the budget –Unit Costs
  • 36.
    Unit Costs Grant Allocation Volume/nature of activities proposed in the application Grant Justification (final report) Eligibility verification of the "triggering events" 36 Part II: How to calculate the budget – Unit Cost Use of the Grant internal decision of the partnership (in coherence with application)
  • 37.
    • Mandatory • Tobe submitted to the Agency within 6 months of the signature of grant contract (Signed by the legal rep.) • Joint (one doc signed by all partners) or Bilateral (partner A + coordinating inst.) • Template available to be adapted to specific needs of partnership • Comprehensive : covering all aspects of the project: – The partners role and responsibilities; – Financial Management; – Project Management; – Project Quality Assurance; – Student issues – Decision/Conflict resolution mechanisms 37 Part II: Partnership Agreement
  • 38.
    Part III –The application and Selection procedure 38
  • 39.
    Selection Results Call forProposals 2015 - EAC/A04/2015 • 515 applications received • 140 projects selected involving  32 Programme Countries + 61 Partner countries Western Balkans • 65 applications submitted (13% of total) • 15 applications selected (11% of total) 39
  • 40.
    Overview on Applications/SelectedProjects in target regions in total numbers (as coordinators or partners) The total number of applications is 515 out of which a 140 are recommended for funding Regions Received applications Selected Applications Region 1 - Western Balkans 65 15 Region 2 - Eastern Partnership Countries 169 23 Region 3 - South Mediterranean Countries 143 40 Region 4 - Russian Federation 57 13 Region 6 - Asia 36 27 Region 7 - Central Asia 80 23 Region 8 - Latin America 64 19 Region 9 – Iran, Iraq, Yemen 2 2 Region 10 - South Africa 5 4 Regional Data cannot be added since the same project can involve several regions Erasmus+
  • 41.
    Overview per Targetedregions as % of the Total Number of Selected Projects
  • 42.
    Breakdown by typeof activities as % of the total number of selected projects
  • 43.
    Type of SelectedProjects (SP/JP) in total Numbers
  • 44.
    Number of SelectedProjects with a Special Mobility Strand per eligible Region 1 2 3 Western Balkan countries Eastern Partnership countries South-Mediterranean countries
  • 45.
    Breakdown of applicationssubmitted by partner country and region Region Country Total nr of applications in which the country is involved as coordinator or partner Nr of applications % of applications in which the country is involved as coordinator or partner Coordinated in the country With Special Mobility Strand Out of the total nr of applications (515) Out of the total number of applications involving the region Albania 22 2 5 4% 34% Western Bosnia and Herzegovina 31 3 6 6% 48% Balkans Kosovo 21 4 3 4% 32% ( Region 1) Montenegro 23 2 7 4% 35% Serbia 40 18 9 8% 62% Total 65 29 12 13% -- 45
  • 46.
    Breakdown of acceptedprojects by partner country, region and type of project 46 Region Country Total nr of projects in which the country is involved as coordinato r or partner Nr of projects Nr of Joint Projects Nr of Structural Projects Coordinated in the country With Special Mobility Strand National projects Multi- Country projects TOTAL National projects Multi- Country projects TOTAL Albania 5 0 0 0 5 5 0 0 0 Bosnia & Herze- Govina 8 0 1 0 7 7 1 0 1 Western Balkans Kosovo 6 2 0 1 5 6 0 0 0 (Region 1) Montenegro 4 0 1 0 4 4 0 0 0 Serbia 9 4 1 2 5 7 2 0 2 Total 15 6 1 3 9 12 3 0 3
  • 47.
    Part III -Indicative roadmap for selection process CBHE Steps Date Publication of the Call for Proposals Oct. 2015 Deadline for submission of applications 10 February 2016 Expert assessment March-April 2016 Consultation of local/regional stakeholders May-June 2016 Award Decision July 2016 Notification of applicants and Publication of results on EACEA web site July-August 2016 Preparation and signature of grant agreements August –September 2016 Start of Eligibility Period 15 October 2016 47
  • 48.
    When? How? Where? One deadline - One-phase submission - on-line to EACEA  Application form = unique reference information for the submission deadline. What?  Specific application form: eForm: project data – parts A, B, C + compulsory annexes:  Detailed project description (Word doc) – parts D, E, F, G, H, I, J  Budget tables (Excel doc)  Declaration of Honour+ Mandates (in one single PDF doc) 48 Pre-filled with info from Participant Portal - PIC Part III: How and what do I submit? - General
  • 49.
    49 eForm (PDF Adobedoc) A. Identification of the applicant and other partners B. Description of the project (summary information) C. Specific information related to CBHE Detailed project description (Word doc. attached to eForm) D. Quality of the project team and the cooperation arrangements E. Project characteristics and relevance F. Quality of the project design and implementation G. Impact, dissemination and exploitation, sustainability; LFM; Workplan H. Work packages I. Special Mobility Strand (where applicable) J. Other EU Grants Part III: Application form - structure & contents
  • 50.
  • 51.
    51 Formal submission requirements Grantsize and duration Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners) Part III: What is assessed? Eligibility Criteria
  • 52.
    Part III: Exclusionand Selection Criteria Check exclusion criteria in the Guidelines, Part C for your institution (bankruptcy, professional misconduct, subject of fraud, corruption, administrative penalties, conflict of interest…) Legal person status of the applicant organisation Financial capacity to complete the proposed activities (private entities only) Operational capacity to complete the proposed activities 52 Based on supporting and administrative documents -> declaration of honour, legal entity form, profit and loss accounts...
  • 53.
    53 Relevance (30 points) Quality of Design+ Implemen tation (30 points) Quality of Team + Cooperation arrangements (20 points) Impact and Sustainability (20 points) Part III: Award Criteria To be considered for funding, proposals must score at least 60 points in total and - out of these points at least 15 points for "Relevance"
  • 54.
    Selection Process EACEA Eligibility check Assessmentby Independent experts Ranking on QUALITY based on award criteria Consultation: EU Delegations, PC authorities, NEOs EACEA Evaluation Committee EACEA, DGs, EEAS Final ranking list Grant Award Decision EACEA Project Proposal
  • 55.
    EACEA takes decision basedon: Evaluation Committee's recommendation, taking into account: ranking list on quality established by external experts the results from the consultation process the budget available for each region the need to achieve a geographical balance within a region sufficient coverage of the priorities 55 Award Decision
  • 56.
    56 CONCLUSION: New elements(tbc) - CBHE  Inclusion of the African-Caribbean and Pacific countries with reduced max. ceiling for the grant (800,000 Euros instead of 1.000,000 Euros) in this region.  Specific provisions for Ukraine, Syria and Libya (no coordination of projects because of the associated financial risks).  Harmonisation of the modalities for the Special Mobility Strand with the International Credit Mobility action.  Maximum duration of travels for students set at 3 months instead of 2 months  Modifications of the ceilings for tendering procedures to projects > €25,000 < €134,000  Deletion of ineligible costs regarding the location of the travels and activities which had to take place at the partner institutions 2015- 2016
  • 57.
    57 2015-16 Key Action 1:International Credit Mobility  Rules regarding geographical balance will be introduced into the programme guide and the selection process  Budget for each programme country is divided between different regions of the world  Beneficiaries are asked to update the Mobility Tool at least once a month
  • 58.
    58 2015-16 Erasmus Mundus JointMaster Degrees  Physical mobility: the mandatory student mobility must be physical and not virtual  African-Caribbean and Pacific countries (European Development Fund) are introduced  The preparatory year is no longer mandatory
  • 59.
    Jean Monnet Actions •Sub-activity "Support to Institutions" will be taken out. The budget earmarked for this sub-activity will be re-distributed equally amongst the other sub-activities. • The requirement to hold a Chair in order to set up a Centre of Excellence will be removed. • Reduction from 5 to 3 of the minimum number of necessary countries to create a Jean Monnet Network • Bigger emphasis on additional activities by Jean Monnet Chairs to multiply the impact of teaching and research activities. 59 2015-16
  • 60.
    Centrally managed (EACEA)but Local Support International E+ Contact Points (ICPs) in Programme Countries https://eacea.ec.europa.eu/erasmus-plus/contacts/international-erasmus-plus-contact- points_en National Erasmus+ Offices (NEOs) in certain Partner Countries (PCs) https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en Other useful links: Erasmus+ website - EACEA http://eacea.ec.europa.eu/erasmus-plus_en Programme Guide Version 3 (2015): 14/11/2014 http://ec.europa.eu/programmes/erasmus-plus/documents/erasmus-plus-programme-guide_en.pdf Relevant pages in the Programme Guide: PP 145-165; PP 287-295; Part C Erasmus+ website – EU Commission http://ec.europa.eu/programmes/erasmus-plus/index_en.htm 60
  • 61.