Enabling Sharing & Collaboration in OneDrive & SharePoint
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In this webinar, we dived into sharing and discussing how it works, how it can be managed, and what’s new and upcoming in the world of sharing and collaboration in OneDrive and SharePoint. We were joined by Stephen Rice from Microsoft as we broke down the details and background of sharing.
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Enabling Sharing & Collaboration in OneDrive & SharePoint
- 2. Agenda
- 3. Agenda What’s new for users Management overview What’s new for admins
- 4. OneDrive makes external sharing easy and secure across Microsoft 365
- 5. Scenarios
- 6. Simple external sharing I’m sending sales materials to a customer
- 8. How to: Send a link that works for anyone who has it
- 10. Can be forwarded to others
- 11. Access can be revoked any time
- 12. Users need the link to gain access
- 14. “Anyone” links
- 15. “People in my organization” links
- 17. Secure external sharing I want an external partner to review my secret document
- 19. Definition: ”Specific people” links A non-transferable, revocable secret key Requires people to prove they are intended recipients
- 20. Definition: ”Specific people” links A non-transferable, revocable secret key Requires people to prove they are intended recipients Won't work if forwarded to others
- 21. Definition: ”Specific people” links A non-transferable, revocable secret key Requires people to prove they are intended recipients Existing users get access via their account
- 22. Definition: ”Specific people” links A non-transferable, revocable secret key Requires people to prove they are intended recipients New external users prove email ownership via simple one-time passcode
- 24. OneDrive makes sharing easy and secure Share easily using shareable links
- 25. OneDrive makes sharing easy and secure Share securely to a specific external person
- 35. Share throughout Microsoft 365 Same sharing experience. Same sharing capabilities. Web Desktop Mobile
- 36. Agenda Sharing overview What’s new for users Management overview What’s new for admins
- 37. NEW! Sharing integration in Outlook Know what kind of link you’re sending…
- 38. NEW! Sharing integration in Outlook
- 39. NEW! Sharing integration in Outlook …and detect access issues before you send
- 40. NEW! Sharing integration in Outlook
- 41. NEW! Sharing integration in Outlook Available now in Outlook on the web
- 43. NEW! Block downloads • Keep your documents in the cloud • Avoid out-of-date copies • Maintain access control • Available for view-only links • Now supports “specific people” links • Available now for Office files & most non-Office files • Coming soon for video file types
- 45. Pick a folder and request files…
- 46. …with a link that works for Anyone that gets it.
- 47. …with a link that works for Anyone that gets it.
- 48. …with a link that works for Anyone that gets it.
- 49. …with a link that works for Anyone that gets it.
- 51. Streamlined experience that lets people upload without viewing folder contents…
- 52. …and you get a notification once files have been submitted
- 54. NEW! Request Files • Let people upload to a folder without letting them see what’s in the folder • Works for internal and external users • Available Now
- 56. NEW! Get link to PowerPoint slide • Get a link that takes recipients directly to the slide you need them to look at • Continues to work even as slides get moved around • Same common experience that respects IT policies and allows users to change link permissions/settings • Available now on PowerPoint on the web
- 61. See the comment without opening the document…
- 62. …and get the context too…
- 63. …and reply back without ever leaving Outlook
- 66. • Save time and collaborate faster • Comment and context previews in @mention and comment emails • Reply to the comment straight from Outlook • Available Now
- 68. NEW! Open in Review Mode for Word on the web Rolling out now
- 69. NEW! Easier re-sharing of links you have access to Rolling out now
- 82. Control who links copied out of the address bar will work for…
- 83. …either for people who already have access
- 84. …or for anyone in your organization that gets the link
- 86. …requires internal users to have the link
- 92. NEW! Address bar sharing • Coming this year
- 94. Select a folder from any library or OneDrive…
- 95. …and add it to your OneDrive
- 96. Shortcuts show up in your OneDrive like any other folder…
- 97. …with clear indication of the source location
- 98. NEW! Add to OneDrive Rolling out now in public preview
- 99. Agenda Sharing overview What’s new for users Management overview What’s new for admins
- 100. Overview of External Sharing Settings for Admins • Block external sharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type
- 101. Overview of External Sharing Settings for Admins • Block external sharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type • Choose the default link permission • Require anyone links to expire after some number of days • Prevent users from getting Anyone can edit links to files • Prevent users from getting Anyone can edit links to folders • Let only selected users share externally • Let only selected users share externally and via anyone links
- 102. Overview of External Sharing Settings for Admins • Block external sharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type • Choose the default link permission • Require anyone links to expire after some number of days • Prevent users from getting Anyone can edit links to files • Prevent users from getting Anyone can edit links to folders • Let only selected users share externally • Let only selected users share externally and via anyone links • User shorter sharing links for files and folders • Limit external sharing to only allowed domains • Limit external sharing to only denied domains
- 103. • Block external sharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type • Choose the default link permission • Require anyone links to expire after some number of days • Prevent users from getting Anyone can edit links to files • Prevent users from getting Anyone can edit links to folders • Let only selected users share externally • Let only selected users share externally and via anyone links • User shorter sharing links for files and folders • Limit external sharing to only allowed domains • Limit external sharing to only denied domains • Prevent external users from sharing items they don’t own • Require external users to prove account ownership • Block external sharing for specific sites • Allow external sharing to only existing guest users for specific sites • Allow external sharing to authenticated guest users for specific sites • Allow external sharing to authenticated guest users and via anyone links for specific sites • Disable people picking experiences for guest users on specific sites Overview of External Sharing Settings for Admins
- 104. Managing external sharing Control WHO can share to external users Everyone Only specific people No one Control WHICH external users can be shared with Anyone Only authenticated users Only authenticated users except specific domains Only authenticated users in specific domains No one Control WHAT can be shared externally Anything Only specific libraries Only files without sensitive content Control HOW externally shareable links can be used Default Enabled, but not default Mandatory expiration date Block externally-shareable edit links Disabled
- 105. Managing external sharing Control WHO can share to external users Everyone Only specific people No one
- 109. Managing external sharing Control WHO can share to external users Everyone Only specific people No one Control WHICH external users can be shared with Anyone Only authenticated users Only authenticated users except specific domains Only authenticated users in specific domains No one
- 115. Managing external sharing Control WHAT can be shared externally Anything Only specific libraries Only files without sensitive content
- 116. Eugene’s OneDrive Michael’s OneDrive Rafael’s OneDrive Finance team library Sales team library
- 117. Michael’s OneDrive Rafael’s OneDrive Finance team library Sales team library Secret Santa list Pre-earnings numbers Morale event photos Spec proposal for review Project Raven strategy doc
- 118. Eugene’s OneDrive Michael’s OneDrive Rafael’s OneDrive Finance team library Sales team library
- 119. Eugene’s OneDrive Michael’s OneDrive Rafael’s OneDrive Finance team library Sales team library
- 120. Managing external sharing Control WHAT can be shared externally Anything Only specific libraries Only files without sensitive content Control HOW externally shareable links can be used Default Enabled, but not default Mandatory expiration date Block externally-shareable edit links Disabled
- 121. Require expiration on links that work for anyone
- 122. ... within the timeframes you specify
- 123. Default to links that work for anyone
- 124. Default to internally shareable links
- 125. … while enabling users to switch if needed
- 126. Default to links that only work for specified people
- 127. Default to edit
- 128. Default to view
- 129. Managing external sharing Control WHO can share to external users Everyone Only specific people No one Control WHICH external users can be shared with Anyone Only authenticated users Only authenticated users except specific domains Only authenticated users in specific domains No one Control WHAT can be shared externally Anything Only specific libraries Only files without sensitive content Control HOW externally shareable links can be used Default Enabled, but not default Mandatory expiration date Block externally-shareable edit links Disabled
- 130. Agenda Sharing overview What’s new for users Management overview What’s new for admins
- 132. NEW! Modern SharePoint Admin Center • Modern SharePoint Admin Center now has full parity with the classic experience • Easier and more intuitive to use • Available Now
- 133. NEW! Azure AD B2B for one-time passcode users
- 134. NEW! Azure AD B2B for one-time passcode users
- 135. NEW! Azure AD B2B for one-time passcode users Available now (Preview)
- 136. • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 137. Expires automatically after 90 days • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 138. Expires automatically after 90 days • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 139. Extended another 90 days by site admin Site admin renews Elvia's access • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 140. Extended another 90 days by site admin • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 142. NEW! Default links to “People with existing access” • Set the default sharing link on individual sites to People with Existing Access • Prevent users from unintentionally sharing documents, while still giving them the ability to share when needed • Available Now
- 143. Mandatory “Anyone” link expiration Require expiration on Anyone links within the timeframe you specify 30 days
- 144. Mandatory “Anyone” link expiration 30 days Rafael’s OneDrive Stephen’s OneDrive Sales team library Marketing team library Project B team library 30 days 30 days 30 days 30 days 30 days
- 145. Mandatory “Anyone” link expiration 30 days Rafael’s OneDrive Stephen’s OneDrive Sales team library Marketing team library Project B team library 30 days 30 days 30 days 30 days 30 days What about sites with unique requirements?
- 146. NEW! Per-site mandatory “Anyone” link expiration 30 days Rafael’s OneDrive Stephen’s OneDrive Sales team library Marketing team library Project B team library 30 days 30 days 60 days No limit 1 day 60 days No limit 1 day • Available now
- 147. NEW! External sharing reports Site admins can see which files have been shared from their site Available now for OneDrive & SharePoint
- 148. NEW! External sharing reports Available now for OneDrive & SharePoint
- 149. OneDrive makes external sharing easy and secure across Microsoft 365
- 150. OneDrive makes sharing easy and secure Share easily using shareable links
- 151. OneDrive makes sharing easy and secure Share securely to a specific external person
- 152. OneDrive makes sharing easy and secure Manage external sharing
- 153. What’s new for end users Sharing Reports Expiring external access Azure B2B Integration in Preview Per-Site Anyone Link Expiration Default Sharing Link to People with Existing Access What’s new for admins Sharing integration in Microsoft Teams & Outlook Sharing links that block download Add to OneDrive Open in Review Mode for Word on the web Get link to PowerPoint slide Reply to Office comments from Outlook Address bar sharing
- 154. What’s new for end users Sharing Reports Expiring external access Azure B2B Integration in Preview Per-Site Anyone Link Expiration Default Sharing Link to People with Existing Access New Site Collection Sharing Settings Panel for Modern SharePoint Admin Center Modern Site Sharing Settings Experience Custom IT Help Link for External Sharing Productivity Score for Admins What’s new for admins Sharing integration in Microsoft Teams & Outlook Sharing links that block download Add to OneDrive Request Files Open in Review Mode for Word on the web Get link to PowerPoint slide Reply to Office comments from Outlook Address bar sharing Sync across organizations External users in file View counts Save for Later @mentions in Office comments Mute notifications on specific files Popular Around Me Inherited Links Banner in Manage Access
Editor's Notes
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