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Enabling Sharing & Collaboration in OneDrive & SharePoint
The document details updates to Microsoft OneDrive focusing on improved external sharing functionalities for users and admins, highlighting seamless document sharing through various link types and enhanced integration with Outlook. Key features include secure links for specific external users, the ability to block downloads, and a streamlined request files experience. Admin controls have also been expanded to manage sharing settings, link expiration, and reporting capabilities for shared files.
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Presentation agenda covering what's new for users, management, and admins.
Introduction to OneDrive's external sharing features within Microsoft 365.
Examples of simple external sharing: sending sales materials and link access management.
Overview of sharing links: 'Anyone', 'People in my organization', and 'Specific people' links.
Consistent OneDrive sharing experience across web, desktop, and mobile applications.
New integration features in Outlook for link management and access issue detection.
New functionalities for block downloads and requesting files while ensuring privacy.
New capabilities for direct links in PowerPoint, commenting, and collaboration features in Outlook.
Management on how copied links function based on user access and organization protocols.
Detailed external sharing settings for admins to configure sharing permissions and link types.
In-depth controls on managing external sharing permissions, timeframe, and types of links.
Updates on the SharePoint Admin Center and new features for one-time passcode users.
Automatic expiration policies for external users and their access to site content.
New features for default link sharing configurations and site-specific expiration policies.
New reporting features to track shared files from OneDrive and SharePoint.
Recap of OneDrive's key sharing features for users and admins, highlighting recent updates.
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Enabling Sharing & Collaboration in OneDrive & SharePoint
- 2.
- 3. Agenda What’s new forusers Management overview What’s new for admins
- 4. OneDrive makes external sharingeasy and secure across Microsoft 365
- 5.
- 6. Simple external sharing I’msending sales materials to a customer
- 8. How to: Send alink that works for anyone who has it
- 10. Can be forwardedto others
- 11. Access can berevoked any time
- 12. Users need thelink to gain access
- 14.
- 15. “People in myorganization” links
- 17. Secure external sharing Iwant an external partner to review my secret document
- 19. Definition: ”Specific people” links Anon-transferable, revocable secret key Requires people to prove they are intended recipients
- 20. Definition: ”Specific people” links Anon-transferable, revocable secret key Requires people to prove they are intended recipients Won't work if forwarded to others
- 21. Definition: ”Specific people” links Anon-transferable, revocable secret key Requires people to prove they are intended recipients Existing users get access via their account
- 22. Definition: ”Specific people” links Anon-transferable, revocable secret key Requires people to prove they are intended recipients New external users prove email ownership via simple one-time passcode
- 23.
- 24. OneDrive makes sharingeasy and secure Share easily using shareable links
- 25. OneDrive makes sharingeasy and secure Share securely to a specific external person
- 35. Share throughout Microsoft365 Same sharing experience. Same sharing capabilities. Web Desktop Mobile
- 36. Agenda Sharing overview What’s newfor users Management overview What’s new for admins
- 37. NEW! Sharing integrationin Outlook Know what kind of link you’re sending…
- 38. NEW! Sharing integrationin Outlook
- 39. NEW! Sharing integrationin Outlook …and detect access issues before you send
- 40. NEW! Sharing integrationin Outlook
- 41. NEW! Sharing integrationin Outlook Available now in Outlook on the web
- 43. NEW! Block downloads •Keep your documents in the cloud • Avoid out-of-date copies • Maintain access control • Available for view-only links • Now supports “specific people” links • Available now for Office files & most non-Office files • Coming soon for video file types
- 45. Pick a folderand request files…
- 46. …with a linkthat works for Anyone that gets it.
- 47. …with a linkthat works for Anyone that gets it.
- 48. …with a linkthat works for Anyone that gets it.
- 49. …with a linkthat works for Anyone that gets it.
- 51. Streamlined experience thatlets people upload without viewing folder contents…
- 52. …and you geta notification once files have been submitted
- 53.
- 54. NEW! Request Files •Let people upload to a folder without letting them see what’s in the folder • Works for internal and external users • Available Now
- 56. NEW! Get linkto PowerPoint slide • Get a link that takes recipients directly to the slide you need them to look at • Continues to work even as slides get moved around • Same common experience that respects IT policies and allows users to change link permissions/settings • Available now on PowerPoint on the web
- 61. See the commentwithout opening the document…
- 62. …and get thecontext too…
- 63. …and reply backwithout ever leaving Outlook
- 66. • Save timeand collaborate faster • Comment and context previews in @mention and comment emails • Reply to the comment straight from Outlook • Available Now
- 68. NEW! Open inReview Mode for Word on the web Rolling out now
- 69. NEW! Easier re-sharingof links you have access to Rolling out now
- 82. Control who linkscopied out of the address bar will work for…
- 83. …either for peoplewho already have access
- 84. …or for anyonein your organization that gets the link
- 85.
- 86. …requires internal usersto have the link
- 92. NEW! Address barsharing • Coming this year
- 94. Select a folderfrom any library or OneDrive…
- 95. …and add itto your OneDrive
- 96. Shortcuts show upin your OneDrive like any other folder…
- 97. …with clear indicationof the source location
- 98. NEW! Add toOneDrive Rolling out now in public preview
- 99. Agenda Sharing overview What’s newfor users Management overview What’s new for admins
- 100. Overview of ExternalSharing Settings for Admins • Block external sharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type
- 101. Overview of ExternalSharing Settings for Admins • Block external sharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type • Choose the default link permission • Require anyone links to expire after some number of days • Prevent users from getting Anyone can edit links to files • Prevent users from getting Anyone can edit links to folders • Let only selected users share externally • Let only selected users share externally and via anyone links
- 102. Overview of ExternalSharing Settings for Admins • Block external sharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type • Choose the default link permission • Require anyone links to expire after some number of days • Prevent users from getting Anyone can edit links to files • Prevent users from getting Anyone can edit links to folders • Let only selected users share externally • Let only selected users share externally and via anyone links • User shorter sharing links for files and folders • Limit external sharing to only allowed domains • Limit external sharing to only denied domains
- 103. • Block externalsharing for your entire organization • Allow external sharing to only existing guest users • Allow external sharing to authenticated guest users • Allow external sharing to authenticated guest users and via links that work for anyone • Choose the default link type • Choose the default link permission • Require anyone links to expire after some number of days • Prevent users from getting Anyone can edit links to files • Prevent users from getting Anyone can edit links to folders • Let only selected users share externally • Let only selected users share externally and via anyone links • User shorter sharing links for files and folders • Limit external sharing to only allowed domains • Limit external sharing to only denied domains • Prevent external users from sharing items they don’t own • Require external users to prove account ownership • Block external sharing for specific sites • Allow external sharing to only existing guest users for specific sites • Allow external sharing to authenticated guest users for specific sites • Allow external sharing to authenticated guest users and via anyone links for specific sites • Disable people picking experiences for guest users on specific sites Overview of External Sharing Settings for Admins
- 104. Managing external sharing ControlWHO can share to external users Everyone Only specific people No one Control WHICH external users can be shared with Anyone Only authenticated users Only authenticated users except specific domains Only authenticated users in specific domains No one Control WHAT can be shared externally Anything Only specific libraries Only files without sensitive content Control HOW externally shareable links can be used Default Enabled, but not default Mandatory expiration date Block externally-shareable edit links Disabled
- 105. Managing external sharing ControlWHO can share to external users Everyone Only specific people No one
- 109. Managing external sharing ControlWHO can share to external users Everyone Only specific people No one Control WHICH external users can be shared with Anyone Only authenticated users Only authenticated users except specific domains Only authenticated users in specific domains No one
- 115. Managing external sharing ControlWHAT can be shared externally Anything Only specific libraries Only files without sensitive content
- 116. Eugene’s OneDrive Michael’s OneDrive Rafael’sOneDrive Finance team library Sales team library
- 117. Michael’s OneDrive Rafael’s OneDrive Financeteam library Sales team library Secret Santa list Pre-earnings numbers Morale event photos Spec proposal for review Project Raven strategy doc
- 118. Eugene’s OneDrive Michael’s OneDrive Rafael’sOneDrive Finance team library Sales team library
- 119. Eugene’s OneDrive Michael’s OneDrive Rafael’sOneDrive Finance team library Sales team library
- 120. Managing external sharing ControlWHAT can be shared externally Anything Only specific libraries Only files without sensitive content Control HOW externally shareable links can be used Default Enabled, but not default Mandatory expiration date Block externally-shareable edit links Disabled
- 121. Require expiration onlinks that work for anyone
- 122. ... within thetimeframes you specify
- 123. Default to linksthat work for anyone
- 124. Default to internallyshareable links
- 125. … while enablingusers to switch if needed
- 126. Default to linksthat only work for specified people
- 127.
- 128.
- 129. Managing external sharing ControlWHO can share to external users Everyone Only specific people No one Control WHICH external users can be shared with Anyone Only authenticated users Only authenticated users except specific domains Only authenticated users in specific domains No one Control WHAT can be shared externally Anything Only specific libraries Only files without sensitive content Control HOW externally shareable links can be used Default Enabled, but not default Mandatory expiration date Block externally-shareable edit links Disabled
- 130. Agenda Sharing overview What’s newfor users Management overview What’s new for admins
- 132. NEW! Modern SharePointAdmin Center • Modern SharePoint Admin Center now has full parity with the classic experience • Easier and more intuitive to use • Available Now
- 133. NEW! Azure ADB2B for one-time passcode users
- 134. NEW! Azure ADB2B for one-time passcode users
- 135. NEW! Azure ADB2B for one-time passcode users Available now (Preview)
- 136. • Require externalusers to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 137. Expires automatically after90 days • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 138. Expires automatically after90 days • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 139. Extended another 90days by site admin Site admin renews Elvia's access • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 140. Extended another 90days by site admin • Require external users to lose access to site contents • Site admins can vouch for external access and extend their expiration (up to IT policy) Coming this year
- 142. NEW! Default linksto “People with existing access” • Set the default sharing link on individual sites to People with Existing Access • Prevent users from unintentionally sharing documents, while still giving them the ability to share when needed • Available Now
- 143. Mandatory “Anyone” linkexpiration Require expiration on Anyone links within the timeframe you specify 30 days
- 144. Mandatory “Anyone” linkexpiration 30 days Rafael’s OneDrive Stephen’s OneDrive Sales team library Marketing team library Project B team library 30 days 30 days 30 days 30 days 30 days
- 145. Mandatory “Anyone” linkexpiration 30 days Rafael’s OneDrive Stephen’s OneDrive Sales team library Marketing team library Project B team library 30 days 30 days 30 days 30 days 30 days What about sites with unique requirements?
- 146. NEW! Per-site mandatory“Anyone” link expiration 30 days Rafael’s OneDrive Stephen’s OneDrive Sales team library Marketing team library Project B team library 30 days 30 days 60 days No limit 1 day 60 days No limit 1 day • Available now
- 147. NEW! External sharingreports Site admins can see which files have been shared from their site Available now for OneDrive & SharePoint
- 148. NEW! External sharingreports Available now for OneDrive & SharePoint
- 149. OneDrive makes external sharingeasy and secure across Microsoft 365
- 150. OneDrive makes sharingeasy and secure Share easily using shareable links
- 151. OneDrive makes sharingeasy and secure Share securely to a specific external person
- 152. OneDrive makes sharingeasy and secure Manage external sharing
- 153. What’s new forend users Sharing Reports Expiring external access Azure B2B Integration in Preview Per-Site Anyone Link Expiration Default Sharing Link to People with Existing Access What’s new for admins Sharing integration in Microsoft Teams & Outlook Sharing links that block download Add to OneDrive Open in Review Mode for Word on the web Get link to PowerPoint slide Reply to Office comments from Outlook Address bar sharing
- 154. What’s new forend users Sharing Reports Expiring external access Azure B2B Integration in Preview Per-Site Anyone Link Expiration Default Sharing Link to People with Existing Access New Site Collection Sharing Settings Panel for Modern SharePoint Admin Center Modern Site Sharing Settings Experience Custom IT Help Link for External Sharing Productivity Score for Admins What’s new for admins Sharing integration in Microsoft Teams & Outlook Sharing links that block download Add to OneDrive Request Files Open in Review Mode for Word on the web Get link to PowerPoint slide Reply to Office comments from Outlook Address bar sharing Sync across organizations External users in file View counts Save for Later @mentions in Office comments Mute notifications on specific files Popular Around Me Inherited Links Banner in Manage Access