What's new with OneDrive for Business - SharePoint Fest DC 2019
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Have you seen all the new features in OneDrive for Business (OD4B) lately? Are you getting ready to roll-out OD4B to your enterprise? Or are you just looking to see what you’re missing if you aren’t on OD4B yet? OneDrive for Business in Office 365 is changing quickly and we as end-users and IT professionals need to try keep up. Join me as we walk through the newest improvements to the world of OneDrive for Business in Office 365. This session will be demo filled and by the end you will see the investment and dedication that Microsoft has too provide a solid personal file solution.
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What's new with OneDrive for Business - SharePoint Fest DC 2019
- 1. What’s new with OneDrive for Business SharePoint Fest DC 2019 #SPFestDC
- 2. Drew Madelung Email : drew.madelung@protiviti.com Twitter : @dmadelung Website: drewmadelung.com Senior Manager – SharePoint & Office 365
- 3. OneDrive for Business What’s there now What’s new(er) What’s next What’s new with OneDrive for Business SharePoint Fest DC 2019
- 4. What’s new New • Comments and notifications on non-Office files (SP and ODB) • Password protected links (ODB) • Admin tool :TeamSite auto-mount • New "Shared with me" for OneDrive Mobile app • Full-fidelity shared libraries in OneDrive • Recommended View on web • Golden Folders : New Folder Icon Design • Improvements to how Office (Word, Excel, PowerPoint client) handles Properties • Prompt for pending uploads • OneDrive - updated "manage access" pane for classic user interface (UI) • Self-help for Sync client • Incident deflection for Sync client • LinkedIn Support in Sharing Control • External Sharing Reports • Office 365 Data Loss Prevention treats files as sensitive by default until fully scanned Launched • Out of box Flow templates • Files on-demand Mac OS Mojave • Set Real-time control policies for subfolders • Updates Hover Card-OneDrive and SharePoint • Intune allowed accounts on mobile – OneDrive • SharePoint and OneDrive: mass delete notification • Meeting notes sharing • Block Download for Office files in OneDrive • Better manage permissions UI • Desktop Notifications for sharing • Updates to secure external sharing experience for files and folders • Customization of the Access Request Flow • Updated Shared with me on Mobile • Malware Detect • New Scan Experience(ODB+ODC) • Camera Upload for ODB • Known Folder Move for ODB • Customized Sharing Defaults per Site Collection • Real time stats and views in iOS • New Mobile Capture scenarios on iOS and Android • New "Recent Files" Experience on the Web • File activity in list view • Known Folder Move status script • Filters in OneDrive mobile app Rolling out • Personalized onboarding in ODB • Per machine install of sync client in Preview • Saving to the cloud - simplified. • Share and coauthor documents with LinkedIn connections directly from OneDrive, SharePoint, Word, Excel, and PowerPoint Online • Customized Help Link for External Sharing • Full Microsoft Autopilot/Intune support • Automated transcription services for video and audio files stored in SharePoint & OneDrive- Public Preview • Cross Organizational Sync • Time to Read and Inside Look to files
- 6. OneDrive
- 7. Core Features Sync Consistent files experience Sharing Mobile
- 8. Demo!
- 10. Files on-demand Helps you access all your files in OneDrive without having to download them See all your files in File Explorer whether synced or not
- 11. Files on-demand With Files on-demand you can • Set files and folders to be always available locally on your device • Save space on your device by making files only accessible online • See important information about files, such as whether they are shared or what they look like
- 12. Files on-demand
- 13. Files on-demand – storage sense • Automatically free up disk space by making older, unused, locally available OneDrive files be available online-only.
- 14. Files on-demand – Things to Know • New files or folders created online appear as online-only • New files in a folder with "Always keep on this device” are downloaded • If a folder is “Online-only”, files within that folder can be marked as always available • Files On-Demand settings are unique to each device • Deleting an “Online-only” file from explorer will delete it from the web • You can move “Online-only” files within file explorer • You can search against “Online-only” files by filename in file explorer
- 15. Sync and Fundamentals Mac & Files On-Demand • Requires Mojave 10.14
- 16. Known folder move Move content from Desktop, Documents, and Pictures folders to OneDrive
- 17. Known folder move Move content from Desktop, Documents, and Pictures folders to OneDrive • Eases transition to OneDrive -> Users continue to use familiar folders • Can be ran by the user or administrator • Replaces concept of Windows Folder Redirection to OneDrive • Can still be used for Music & Videos folders • KFM moves content • Version 18.111.0603.0004 + required
- 18. Other sync news • SharePoint Server 2019 support • Information Rights Management (IRM) through sync • Auto sync control on metered or battery saver • Malware detection from Windows Defender to pause sync automatically • Mass delete notifications within sync client • Known Folder Move status via scripting - http://bit.ly/odkfmscript • OneDrive client sync release notes - http://bit.ly/odsyncrelease
- 19. Demo!
- 20. Collaboration and Sharing Unified sharing experience
- 21. Updated Manage Access panel Collaboration and Sharing Shared by me view in the web
- 22. Collaboration and Sharing Recent view on the web
- 23. Collaboration and Sharing Live captions & subtitles in PowerPoint
- 24. One time passcode and updated secure external sharing Block download for office files Collaboration and Sharing • Now including specific people
- 25. Files restore • Restores entire OneDrive to a previous time • Utilizes version history • Log file generated for errors • Can’t restore post recycle bin
- 26. Custom sharing help link Collaboration and Sharing • Set through PowerShell
- 27. Other collaboration and sharing news • Survey & guided tour for new users • Meeting notes sharing • Updates to hover card to all file types and see more info • Activity in list view • Easily run out of the box flow templates • Desktop notifications for sharing • Customized sharing defaults per OneDrive
- 28. Camera upload Mobile • Automatically upload all photos in the device Camera Roll to a selected OneDrive for Business account • Photos uploaded through the will automatically be sorted by Year and Month into nested folders in the Camera Roll folder
- 29. Updated scan & capture Mobile • Built with power of Office Lens • Can convert to PDF • Multi-page scan • Add metadata
- 30. Demo!
- 31. Administration Transfer ownership for deleted users
- 32. Other admin news • Per machine install (preview) • Install OneDrive under the “ProgramFiles (x86)” directory • Sync client build 19.043.0304.0003 or later • Updated admin page sharing UI • Multi-geo
- 33. What’s Coming
- 34. Comments on non-office files Collaboration and Sharing
- 35. Golden folder icon design Collaboration and Sharing
- 36. Updated manage access pane for classic UI Collaboration and Sharing
- 37. What else is coming • Password protected anonymous links • Sharing to LinkedIn contacts • Ability to save synced files with required properties through office • Within the sync client, self-help option for “Illegal files names not syncing” • Request assistance to initiate a support ticket through activity center • Office 365 admins can turn off this setting if required. • Prompt for pending uploads when computer shutting down or standby. • Shared with me on mobile
- 38. Administration SharePoint Team Site Automount Office 365 DLP treats files as sensitive by default until fully scanned • Automatically sync SharePoint team sites via Group Policy External sharing reports
- 39. Demo!
- 40. Survey time
- 41. • xxxx Help Contribute & Stay Informed! OneDrive UserVoice https://onedrive.uservoice.com/ Microsoft Tech Community https://techcommunity.microsoft.com Microsoft 365 Roadmap https://fasttrack.microsoft.com/roadmap Office 365 Admin Center – Message Center https://portal.office.com/AdminPortal OneDrive Documentation https://docs.microsoft.com/en-us/onedrive
- 42. Questions? Email: drew.madelung@protiviti.com Twitter: @dmadelung Website: drewmadelung.com Slides: http://bit.ly/DrewSlides
- 43. What’s new with OneDrive for Business SharePoint Fest DC 2019 #SPFestDC
Editor's Notes
- Users will now be able to save Office files with missing required properties. This change will apply only to the Office files synced by the OneDrive sync client. The document properties will continue to be available for viewing and editing through the document backstage by going to File Info. This change will lead to performance improvements. Users will be able to manage access permissions, remove individual recipients from shared links or stop sharing overall - all when working within the OneDrive classic user interface. When you go to a file or folder's information pane and click "Manage access," you're taken to a more modern interface to review, add, adjust and remove access to a file - inline with where the file lives - OneDrive or SharePoint. you can also see and manage any and all sharing links that have created on the file or folder.
- Four key pillars in the File sharing and collaboration space: Create and edit, any device, anywhere Share files, work together in real-time, co-auth Organize files, coordinate workflows between individuals or teams Find content that matters most, get back to the files I need Of course, fundamental aspect is security and protection of files.
- You can see everything Evolved over time
- Use domain.onedrive.com Click through left nav of OneDrive Recent, Discovery, SP sites Go into team site and show file experience Perform a search Show sync Mobile?
- When you turn on Files On-Demand, you’ll see all your files in File Explorer and get new information about each file. New files created online or on another device appear as online-only files, which don’t take up space on your device. When you’re connected to the Internet, you’ll be able to use the files like every other file on your device.
- Much better than placeholders
- If a file is locally available only MS could have the power to remove the file from your device Right click for always offline
- https://blogs.technet.microsoft.com/filecab/2018/08/30/9205/
- You can sync SP and OneDrive with the same tool You still need groove.exe for on-premises OneDrive and SP http://aka.ms/filesondemandmac
- https://support.office.com/en-us/article/sync-your-documents-pictures-and-desktop-folders-with-onedrive-d61a7930-a6fb-4b95-b28a-6552e77c3057?ui=en-US&rs=en-US&ad=US https://docs.microsoft.com/en-us/onedrive/redirect-known-folders
- IRM requires RMS client
- Files on demand Show windows explorer Show hydration Show deletion Kfm Storage sense
- The Share command now sends shareable links by default rather than granting permissions to specific people like the old Invite people tab. This better matches user expectations that links sent in email can be forwarded to others by default. In other words, Share does the same thing as Copy link except it enables users to send the link immediately to recipients via email. Both the Share and Copy link commands now default to the same permissions and use the same link settings.
- You cant force trigger
- You cant force trigger
- Uses the same sharing UI
- will enable self-service recovery from disastrous events such as mass deletes, corruption, and other data loss scenarios. https://support.office.com/en-us/article/restore-your-onedrive-fa231298-759d-41cf-bcd0-25ac53eb8a15
- Uses the same sharing UI
- Uses the same sharing UI
- Uses the same sharing UI
- Sharing Manage access Block download Flow templates Files restore
- Cannot be o365 group
- Uses the same sharing UI
- Uses the same sharing UI
- Uses the same sharing UI
- Uses the same sharing UI
- Password protected comments
- MS is always listening
- Reach out anytime
- We offer the ability for end users to preview over 320 different file types including Adobe formats, 3-D and DICOM Medical Images to name a few all without needing an installed application. And we continue to add more. We invested heavily in our sync and Files On-Demand technology allowing user to work with all their files in the familiar experience of Windows Files Explorer and Mac Finder without taking up storage space on their PC or Mac. Our top-rated mobile apps give user access to files while on the go allow them to capture photos and documents from the world around them. Lastly, we see OneDrive as the files app for Microsoft 365 enabling user to access all their shared content across Microsoft 365, inclusive of SharePoint and Microsoft Teams, in addition to their personal files. Our goal has been to make the experience ubiquitous no matter what platform you are using from Mac and Windows to iOS and Android. One experience to for all your files. Pause for feedback on if we are the best in this area. And if not, what are we missing
- Intuitive and reliable sharing is critical for files collaboration and we’re investing heavily in this. Not only in OneDrive, but ensuring we have consistent experience regardless of where you are sharing a file from, SharePoint, Teams, Office, etc. And you can do this easily to people outside the organization even without a Microsoft accounts. Eugene will show this in a demo. Co-authoring Office documents is huge productivity gain for our customers and it’s hard to not imagine having this. Only with your files in Microsoft 365 can you collaborate real-time using the Office web apps AND Office desktop clients. You can’t do that with your files stored on files shares, Box, Dropbox, or in Google Drive. We also realize user habits are hard to break so we want to make this new way of content collaboration easy and integrated into how they work today. As such you can easily share cloud attachments in Outlook and @mention people in Office documents to bring them into the action.
- When working with others, document metadata, labels and workflow can help coordinate and provide structure to your business processes. Using the OneDrive UI, users can easily view metadata and use that to sort, filter, or change their file views. We want to make defining and working with metadata as easy as possible. Team members can use attention views, a visual reminder that files require additional action, and bulk metadata editing to ensure each file remains compliant and healthy. For field inspection and other image capture scenarios, the OneDrive mobile app allows you to quickly collect photos along with associated metadata while on the go. An example is a Firstline worker taking a picture of a piece of equipment in the field and entering the condition, equipment id, and other important metadata attributes all from their phone. Our data governance features allow administrators to create labels, shared across Office 365, that can be applied to files and thereby enforce policies for records management or retention. Many retention policies are time based, such as keeping contracts for at least seven years. Lastly, Microsoft Flow provides out of the box automation capabilities. Every library will allow you to route a document for review and feedback. For more complex processes users can build a custom Flow with a new action that supports things such as SharePoint check in and approval. Chris will give a demo of this now. DEMO Pause for feedback on if we are the best in this area. And if not, what are we missing
- With the intelligence of the Microsoft Graph we have a way to help users find the files that matter most through improved search relevancy. Using information about your working relationships with others (the meetings you have, the emails you send, the files you share, etc.), we create personalized recommendations to help you find information faster and discover content you might not have been aware of. Microsoft Graph respects privacy, so that only those files you explicitly share will be visible. This is only available with your files in Microsoft 365. Not your files stored in Box, not your files stored in Dropbox, and definitely not your files stored in Google Drive. When you add images and files to Office 365 with use machine learning to categorize and index them so you can easy search for like receipts, pictures or business cards automatically. OneDrive makes it easy to get back your recent files easily across web, mobile and Office. Opening my recent files from the Word, PowerPoint and Excel backstage. And once files have been shared with you, you can easily get back those as well. Pause for feedback on if we are the best in this area. And if not, what are we missing Roadmap
- Security of customer data is critical. With new features like IRM sync, Multi Geo capabilities as well the ability to hold your own Azure encryption key are critical to admins. We feel our global scale and ability to meet our customers complex compliance requirements are industry leading . For end users, we want to ensure they can seamlessly protect their files in the Microsoft cloud with the ability to back up their device camera roll or make the cloud their default storage location for their files. We do with known folder move, redirecting the Documents, Pictures, and Desktop folders of their Windows PC to the cloud. Once those are in the cloud, we allow users to restore their files in the event of malicious attack, file corruption or accidental delete. They can get back to a good state with just a few clicks. Lastly, we realize some customers have a slower journey to the cloud and as such have hybrid capabilities to bring together the power of Microsoft with the content in their datacenter. Pause for feedback on if we are the best in this area. And if not, what are we missing Roadmap
- OneDrive content is stored in Azure so all of the Security and Compliance we have built into Azure is available for OneDrive Admins have the ability to control all aspects of OneDrive from storage quotas to internal and external sharing for users and groups. OneDrive is supported in hybrid environments OneDrive supports IRM synching and MultiGeo as well as HYOK (Hold Your Own Key) scenarios
- You can drag files from other apps, such as iMessage, into your OneDrive, drag files out of your OneDrive to other apps, and drag files in between folders in OneDrive. OneDrive integration with the iOS Files app allows you to access, upload, edit, and save your content to OneDrive or SharePoint from apps that support File app integration. You can also tag and favorite your OneDrive and SharePoint files from within the Files app.
- Uses the same sharing UI
- Anyone with this link: A shareable link that can be sent to others. It behaves like email. You can forward it to others or add people to the thread and it will work. This option does not require recipients to sign-in and hence is the most convenient for recipients. Use this for sharing content that can be freely shared with others, including people outside your organization. If you want people with the link to lose access after a certain date, you can optionally set an expiration date on the link. Only people in [organization]: Users who open the link must sign-in or be signed-in to a non-guest account in your organization. It behaves like email with restrictions on it. You can forward it to others or add people to the thread, as long as the people added are inside your organization. If any external user gets a hold of the link, they will not be able to use it. Use this for sharing internal-only content. Specific people: Grant permission only to the people you list. The link will only work for those people (and others who already have access to the item). If recipients want to send this link to anyone else, they need to ensure those recipients have been granted permission to the resource, otherwise the link won’t work. This option produces behavior similar to the "Invite people" tab in the old sharing UI.
- You can sync SP and OneDrive with the same tool You still need groove.exe for on-premises OneDrive and SP
- Cannot be o365 group
- https://docs.microsoft.com/en-us/office365/enterprise/multi-geo-capabilities-in-onedrive-and-sharepoint-online-in-office-365
- Uses the same sharing UI
- OneDrive is now a market leader Forrester leader again Happy birthday OneDrive 10 years
- Office 365…the best tools in the industry to help you to
- There are still some differences behind the scene but they are coming together Goal to have same set of solutions with the same brand There is no “Outlook” for business You can refer to it as OneDrive “Consumer”
- Each solution has its own benefits and proper usage Sales team example using OneDrive Lifecycle can start with OneDrive and move to SharePoint
- You can sync SP and OneDrive with the same tool You still need groove.exe for on-premises OneDrive and SP
- Activity center—The activity center is now available in the latest OneDrive sync client for Windows and Mac—giving you detailed visibility to the most recent sync activity and status. Simply click the OneDrive icon in your system tray (PC) or Finder (Mac) to see your file sync status and activity.
- You can sync a shared folder and it works by going to their location and syncing from that location
- First, they load instantly inline with your files, just like you're used to with popular file formats like PDF, photos, and videos. You'll also notice that we've reduced as much clutter on the screen as possible so you can focus on reading the content. You can still open a document for editing in your browser or in Word and PowerPoint clients. In addition, we have just moved the edit function to an Open button that's more similar to what users see in Word and PowerPoint. Finally, you can also share, rename, download, or use the details pane to see more information about the file you're viewing.
- We now have: Discover view in mobile app Scan and multi page scan in mobile app Offline folder sync
- We have made the OneDrive web UI cleaner and more intuitive in order for you to more easily see the impact of your work with others. In addition, we have made this update faster and more responsive to allow you to effortlessly find what you’re looking for. This allows you to be more productive with less effort. Quickly see what files and folders are new, what content has been shared with others as well as being able to see who has accessed the content and who has not with click of a single button via our new People Card and Info Pane.
- Announced today
- Uses the same sharing UI
- Uses the same sharing UI
- Admin.onedrive.com Accessible through o365 admin center Certain controls cover both SP and OD4B
- In the past, if you had native Adobe formats like Photoshop and Illustrator, 3D files, DICOM images, or even some of our own formats like Visio, you would have to resort to a separate viewer 3D formats (3MF, FBX, OBJ, PLY, STL), support for DICOM images, with much more coming later in the year – letting you view x-rays, MRIs, CT scans
- the ability to search for photos using the objects that are in them. When you upload an image into OneDrive, whether a snap of a whiteboard, a receipt, a screen shot, a vector graphic, line drawing or even x-ray film, OneDrive will automatically detect it, and make it available in search, without you having to do anything other than upload the image. If there is even location data on the photo, we make it searchable.
- Uses the same sharing UI
- In a multi-geo configuration, your Office 365 tenant consists of a central location (also known as a default location) and one or more satellite geo locations. The key concept of multi-geo is that a single tenancy will span across one multiple geo locations. In a Multi-Geo tenant, the information about geo locations, groups, and user information, is mastered in Azure Active Directory (AAD). Because your tenant information is mastered centrally and synchronized into each geo location, sharing and experiences involving anyone from your company contain global awareness.
- Now you can see active accounts, file activity and view all OneDrive Message Center messages right from the OneDrive admin console. We have also added a slider to make moving from most to least permissive sharing permissions easier.
- All dates subject to changes