Complete HR package with recruitment and performance tools

Plan proactively for your HR success!
EmpXtrack: The complete
HR package

Copyright 2013 | Saigun Technologies Pvt. Ltd. 2
About EmpXtrack
A full featured cloud based HRMS solution to automate your
Human Resources function.

EmpXtrack Overview
EmpXtrack is a fully automated
HRMS available on the cloud.
It is a flexible solution that can
be configured and
implemented at your own
pace.
EmpXtrack provides multiple
modules that can be added
individually or in groups.
EmpXtrack
HCM
EmpXtrack
Performance
Management
EmpXtrack
Recruitment
EmpXtrack
Strategic HR

EmpXtrack Recruitment
A comprehensive solution that can be tailored to achieve
eXtraordinary recruitment outcomes

The Recruitment Challenge
Are you able to attract
individuals in sufficient
numbers with the right skills to
apply for open positions in
your company?
The
Recruitment
Challenge
Hiring the
right talent
at the right
time
Keeping cost
of hiring
down
Enhancing
company
image with
prospective
hires

The Recruitment Process
Involves multiple stakeholders and entails processing of huge
volumes of data
Define the job description
and post it online
Leverage multiple
channels to
source prospects
Manage huge
volumes of
resumes
competently
Shortlist,
interview, verify,
make offers
swiftly
Ensure a hassle
free on boarding
experience

EmpXtrack Recruitment Edition
EmpXtrack
Recruitment
Primary
Modules
Candidate
Portal
Applicant
Tracking
Resume Parsing
Value Adds
Employee
Database (HRIS)
On-boarding

Recruitment in Action
•Enable candidates to submit applications directly
Candidate Portal
•Monitor hiring programs for matching talent to
requirements.
•Automate & track data from open vacancies to qualifications
Applicant Tracking
•Mine and structure complex data from resumes in different
formats into a searchable and indexed databaseResume Parsing
• Manage employee data using powerful and fully
integrated reporting toolsEmployee Database
•Enhance hiring process with a convenient on-boarding
experience using e-forms for joining and orientationOn-boarding

Applicant Tracking: A Primary Module
Automate workflows
Digitize applicant data
Receive departmental
recruitment requests
Link requests with job
descriptions
Schedule tests and interviews
Inform both the interviewer and
the candidate
Track recruitment
Maintain records of recruitment
agencies and portals
Post vacancy list on the
company job portal
Track CVs
Allow candidates to post
resumes on the portal for more
than one job after registration
Track repeat applicants
Generate reports
Provide a dashboard to track the
efficiency of the recruitment
process
Conduct verification checks for
selected candidates
Generate and store
acknowledgment letters,
interview invitations

Other primary modules
Candidate Portal
Allows candidates to submit applications
directly to your company
Creates one more channel and reduces
time spent on sourcing candidates
Resume Parsing
Mines and structures complex data from
resumes in different formats into a
searchable and indexed database
Improves accuracy and speed of resume
screening

Employee Database & On-boarding
Value Adds - Recruitment

Value adds
Employee Database (HRIS)
Helps manage and view employee data
using integrated reporting tools.
Reduces time spent on day-to-day
administration.
On-boarding
Ensures compliance of your on-boarding
process for each new hire.
Tracks employees during the initial
training period with powerful reporting
features.

Benefits to the Business
Reduced cost of hiring ensures better bottom-line
Automation of manual, effort intensive processes like
resume filing and screening
Automation of work flows reduces follow up effort
Enhanced company reputation among new hires lays the foundation for
employee retention and engagement
Seamless application process Many ways for candidates to apply Unambiguous on boarding process
Improved quality of hires ensures better business fit
Wider choice
Better and more accurate methods
for filtering
Streamlining of interviewing process
ensures right interviewers available
Greater speed of recruitment ensures reduced opportunity cost
More options for accessing prospective hires
Automation of time consuming functions such as
workflows and resume management & analysis

EmpXtrack HCM
A solution that equips you to proactively manage your
human capital for business success

HR Challenges: A quick look
Are you able to leverage your talent to the maximum?
Get a holistic view into workforce operations
Empower employees with information they need
Track salary & other employee details
Create a positive work environment

EmpXtrack HCM: Human
Capital Management
The EmpXtrack HRIS forms the
heart of the HCM solution and
enables a range of automated
services.
Also provides Payroll solution.
EmpXtrack HRIS
EmpXtrack
Workflow Suite
EmpXtrack Self
Service
Manager
Services
EmpXtrack
Workflow Suite
EmpXtrack
Compensation
Planning

EmpXtrack HCM: Maximizing the potential of talent
HRIS
Captures & records details of all
employees
Workflow Suite
Provides customized workflows for
services like timesheet, benefits & others
Self Service
Improves employee satisfaction by
initiating paperless service
Manager Services
Tracks & manages subordinates by
recording performance consistently
Compensation Planning
Facilitates planning company wide
increments cycle

HRIS: Human Resource Information System
Central hub of
all HR-related
data
Enhances
employee
interaction by
fostering team
spirit
Maps
employee skill
records to fill in
gaps
Generates
customized
reports &
dashboards
Central hub of
all HR-related
data
Maps
employee skill
records to
better fill in
gaps
Generates
customized
reports &
dashboards

Workflow Suite
EmpXtrack Workflows
Benefits Enrollment
Leave & Attendance (including
Regularization)
Timesheet
Expenses & Claims
Travel Approvals
Loans & Advances
Complaints & Grievances
Exit Management

Employee Self Service
Enhanced
Visibility
•Employees can view
& update personal
details
•Transparent &
updated view of
employee profile
Greater
Access
•Offers access to
company directory
& policy documents
More
efficient
management
•Handles multiple-
help desks for
employee-related
processes

Manager Services
Captures
resignation
details for
analysis
Allows
recognition
for superior
performance
Tracks
employee
growth
Records
disciplinary
incidents

Compensation Planning
Synchronizes increment
cycle throughout company
Takes line managers’ inputs
for deciding increments
Permits setting up of rules
for compensation planning
Facilitates real time
interaction between Line
and HR managers

Greater insights into team & individual performance
Records employee availability, performance and other
details at regular intervals
Allows manager a comprehensive view of team and
individual employee performance
Creates a positive work environment
Allows employees to take control of
their HR profiles
Provides workflows that track
timesheet, leave, expenses,
complaints etc
Enables timely and fair increments
planning
Enhanced workflow visibility
Creates & stores employee records with user-definable
information fields
Improves monitoring of HR processes ensuring timely
handling of tasks

EmpXtrack Performance Management
Raise the bar by setting, measuring and analyzing
performance goals

Measuring Employee Performance
Straining under a bad case of performance anxiety?
Create alignment between individual performance and
organizational delivery
Introduce reliable methods to measure and analyze
employee performance
Match compensation with productivity
Create employee development plans through competency
gap analysis

EmpXtrack Performance
Management
Organize vast employee
performance data into ready-
to-use, customizable reports
that can aid crucial HR
decisions
EmpXtrack
Goal Setting
EmpXtrack
Employee
Appraisal
EmpXtrack
360 degree
evaluation
EmpXtrack
Pay for
Performance
EmpXtrack
Training
Management

EmpXtrack Performance Management
• Provides tools to create, track and achieve goalsGoal Setting
• Conducts effective and transparent appraisals in
quick time
Employee
Appraisal
• A customizable 360 feed back Appraisal tool
360 degree
evaluation
• Attracts talented employees through performance
linked variable compensation packages
Pay for
Performance
• A comprehensive tool to manage employee
development.
Training
Management

Goal Setting & Tracking
Central hub of
all HR-related
data
Maps
employee skill
records to
better fill in
gaps
Generates
customized
reports &
dashboards
Offers a
choice of
models,
top-down
approach or
employee
set goals
Creates goals that are
Specific, Measurable,
Achievable,
Reviewable and
Trackable (SMART)
Uses in-built
reporting &
analytics for
tracking the
progress of
teams or
individual
employees
Tracks employee
achievements in real
time & enables periodic
counselling by the
Manager

Employee Appraisal
Supports
involvement
of multiple
managers for
an employee
review
Provides
ready-to-use
templates for
skill ratings,
goals, etc
Sets up
automatic e-
mail reminders
to ensure the
appraisal
process is
completed
Offers multiple
pre-configured
& customized
reports to
track
employee
performance
Provides
confidentiality
and reveals
employee
appraisal data
only to
authorized
personnel
Central hub of
all HR-related
data

360 Degree Evaluation

Pay for Performance
Central hub of
all HR-related
data
Maps
employee skill
records to
better fill in
gaps
Generates
customized
reports &
dashboards
Offers targeted
compensation
opportunities to
employees who deserve it
Maintains and
reinforces
critical business
goals of the
company
Customizes
performance
initiatives for
different kinds of
employees

Training Management
Creates a skill set
inventory by
maintaining a skill
sheet for each
employee
Provides a customizable
training needs
identification workflow
Helps in creating a
Training calendar for
the organization and
training schedule for
each employee
Captures training
effectiveness feedback
from trainees and their
managers
Offers analytics &
dashboards to monitor
effectiveness, training
budgets & other
parameters
Central hub of
all HR-related
data
Maps
employee skill
records to
better fill in
gaps
Generates
customized
reports &
dashboards

Attract and retain talented employees
Promotes the right employees by
effectively tracking performance &
potential
Enhances the satisfaction of
performers through performance-
linked incentives
Targeted employee evaluation & training
Empowers employees with effective
and transparent appraisals
Helps employees update skills
through continuous training
Better alignment of people with business
Sets goals and tracks progress
regularly
Prioritizes critical goals so that
employees know what to do first

EmpXtrack Strategic HR
A solution that helps organizations take a long-term approach
towards strategic human capital development.

Strategic HR Challenges: The Big Picture
Struggling to get the most out of your people?
Manage manpower
budgets
Provide Leadership
continuity
Align people to
organizational
objectives
Increasing
Productivity
Focus on perceptions
of people through
periodic surveys
Restructure for
growth
Managing
Change

EmpXtrack Strategic HR
Manpower Planning
Succession Planning
Organization Alignment
Surveys

EmpXtrack Strategic HR: Available as customizable
solutions
Manpower
Planning
Enables budgeting
and review of Org
structure to plan
for growth
Succession
Planning
Builds Leadership
pipelines for key
positions
Organization
Alignment
Aligns people to
corporate
objectives
Surveys
Enables launch of
new initiatives

Manpower Planning
• Facilitates adherence to
manpower budgets
• Enables vacant slots
management through
promotions, transfers
and recruitment
Manpower
budgeting for growth
• Provides a tool to create
customizable Org
structures
Planning Org
Structure

Succession Planning
Creates 3
strategies for key
positions i.e.
short-term,
medium term
and long-term
Maps employees
to succession
pipelines with a
milestone based
development plan
Tracks changes in
employee profiles
such as transfers,
promotions, exits
Captures inputs
on employees
from assessment
centers
Central hub of
all HR-related
data
Generates
customized
reports &
dashboards

Organization Alignment
Enables top –>
down alignment of
the organizational
objectives
Permits use of
Balanced Score
Card approach
Tracks
achievement at
User specified
periodicity
Facilitates periodic
reviews to realign
the system
Provides
management
dashboards for on
line reviews

Surveys: for launch of change initiatives
Leadership
Effectiveness
Employee
Satisfaction &
Engagement
Permits
design of
survey
instruments
as per your
needs
Enables mini-
surveys as
part of
Appraisal
process

Launch strategic initiatives based on feed back
Identify improvement areas before changing
work culture
Involve people and value their
perceptions
Greater alignment of HR with business
Manage hiring according to demand
and budget availability
Introduce accountability of people at
all levels
Leadership Planning to support business growth
Build & manage succession plans for
critical positions
Identify top performers , nurture and
reward them

Next Steps

Getting started is easy
Demos & free
trials
Intuitive user
interfaces makes
navigation
business friendly
Minimal training
needed and
immediate value
to business
Flexible
implementation
options offer
multiple choices

Copyright 2013 | Saigun Technologies Pvt. Ltd.
Implementation and Support
Implementation options
• Flexible implementation
options
• Module by module
• One function at a time
• SaaS vs. in-premise
• Tailoring functionality to suit
your company’s needs
Support
45
• Experienced and dedicated
consultants
• Tailored service support

46
About Saigun Technologies
• Specializing in HR products
since inception
• Management with extensive
experience in HR consulting
• Leverage 120 full time
employees
• Accredited with CMMI Level
3 certification
• Latest infrastructure,
network, hardware and
software platforms
• Presence across more than
20 countries

For a demo or more
information please
contact
Copyright 2013 | Saigun Technologies Pvt. Ltd.

Complete HR package with recruitment and performance tools

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