This document provides information about using CSPro software for data entry of a household health and population survey. It discusses installing and setting up the software, organizing files and folders, navigating forms during data entry, performing data checks and modifications, and saving data files. The key points are: CSPro allows for data entry, verification, consistency checks, and tabulation. Forms are linked to dictionaries to define the order of data entry. Error messages will appear if entered data is invalid or inconsistent. Incomplete questionnaires can be saved partially and completed later.

1. Household Health & Population (HHP) Survey Data Entry WorkshopP.PrabhuIIPS, Mumbai

2. What is CSPro?Comprehensive data processing program developed in coordination with the U.S. Census Bureau, Macro Int’l, and Serpro Int’l (CSPro is widely adopted for data entry for Sophisticated Survey.)Features allow forData entry and VerificationConsistency checking and editingMenu creationTabulation

3. Primary CSPro ComponentsDictionaries (.dcf)Forms (.fmf)Data Files (.dat)Applications (.ent and .bch)All CSPro files are stored in ASCII format

4. Dictionaries (.dcf)Defines how the information from the questionnaire is stored in the data fileQuestions  Items and subitemsSections  Records Questionnaires  LevelsUnique identifiers  Identification items

5. Forms (.fmf)Forms are linked to dictionariesThey are displayed during data entryThey define which dictionary items are entered the order in which the items are entered

6. We will discussHow to Add New Software to Your ComputerMain Characteristics of Data Entry SoftwareHow to Use Data Entry SoftwareTypes of Checks Used in Data Entry System

7. Basic requirements of machineMachine should be fully devoted to HHPS project till its completionP4 processor with 256 RAM and windows XP operating systemBetter to format Hard disk before start of projectFully virus protected

8. Let’s StartInstall CSPro from provided CD Install the CSPro 4.0 software first c:\Program files\CSPro 4.0 Install data entry software  c:\HHPSTwo icons on desktop- and

9. Folder Organization

10. File Organization

11. Navigation rule for cursor movementWhenever length of item matches with digits keyed and information is consistent for that item, cursor automatically moves to next item.If actual number of digits (in questionnaire) is less than specified length, cursor goes to next place after pressing the enter keyNext form will be opened automatically after the last item of form is keyed.

12. Navigation rule for cursor movementCommonly for every variable we provide missing should be depends of length of the variable 9,99,999,9999…If information keyed in any item has any inconsistency with previous information, an error message will be displayed. If the entered value is out of the specified range, then error message “Out of range” will appear on the screen.Some items defined as Protected or Mirror items, may contain previously-keyed data (such as identification on each page)can not be entered/changed by the data entry operator. Such items appear as gray boxes on the screen.

13. Modifying the dataStart modifying cases by pressing Ctrl+Mor from the Mode menu select Modify or by clicking the icon on the toolbar to begin modifying. You may move through cases viewing as many as you like, but once you begin modifying a case, you must finish it by saving the data file by pressing Ctrl+F12. Press F6 to reach at specific question. Internal name of the question is requiredFor finding the internal name press Ctrl+T. After making all corrections to the state questionnaire, press F12 to finish.

14. Path of Data Entry White: The item has not been entered yet. You have never moved this far forward during data entry of this case.Green: The items that are entered with values show green. Yellow: The item has been entered but you have then gone backward. Gray: The item cannot be entered. The application designer has defined it as either “protected” or “mirror”.

15. Saving the data fileData for each questionnaire is not saved until the operator clicks Yes to the "Accept this questionnaire" dialog box, which will appear after entering each caseCan save the data PartiallyPress Ctrl+Sforsaving the incomplete questionnaire in any mode. For completing the incomplete questionnaire double click on case ID of incomplete questionnaire.

16. Types of Checks Used in Data EntryRange check

17. Valid value Check