The document summarizes findings from a survey on research data management practices. Some key findings include: - 17% of researchers had lost data due to issues like hardware failure and human error. - 68% of researchers currently share or plan to share their data. Main motivations for sharing include funder requirements and increasing citation/impact. - Only 16% of researchers currently use university research data management support services, indicating a need to improve outreach and support. - 41% of researchers hold some type of sensitive data like patient or personal information, underscoring the need for secure data storage and sharing policies.

1. 06/09/2016
Research Data Network Meeting
Understanding researchers’ needs
2016 DAF survey findings – Rob Johnson (ResearchConsulting) @rschconsulting

2. The DAFToolkit
The Data Asset Framework (DAF) toolkit allows institutions
to:
»Identify, Locate, and Describe digital assets
»Assess how they are managed
06/09/2016 Jisc Shared Research Data Pilot Meeting

3. Towards a refined DAF survey
Research Consulting was tasked with the development of a refined version of the DAF survey.
06/09/2016 Jisc Shared Research Data Pilot Meeting
2016
Today
Apr May Jun Jul Aug
Analysis of existing DAF surveys
from pilot institutions
1/4/2016
Begin development of a
refined DAF survey
25/4/2016 Pilot institution
feedback
26/5/2016
Final version of the refined DAF survey
28/6/2016
Launch of the DAF survey at 6
pilot institutions
4/7/2016
Analysis of the survey results
and reporting
5/8/2016

4. 06/09/2016
Shared Research Data Pilot Meeting
Profile of the survey respondents

5. Profile of respondents by Institution
06/09/2016 Jisc Shared Research Data Pilot Meeting
»The survey gathered a total of 1,185 responses.
37%
25%
21%
10%
5% 1%
The University of Cambridge
St Andrews University
Plymouth University
Lancaster University
CREST
The Royal College of Music (RCM)

6. 06/09/2016
Shared Research Data Pilot Meeting
Survey Results

7. »Full anonymised dataset is now online:
» Johnson, Rob; Chiarelli, Andrea; Parsons,Tom (2016): Data asset
framework (DAF) survey results 2016. figshare.
»http://dx.doi.org//10.6084/m9.figshare.3796305
»Or just google it!
Jisc Shared Research Data Pilot Meeting06/09/2016

8. Top 10 types of digital research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
0% 10% 20% 30% 40% 50% 60% 70% 80%
Audio files (e.g. interviews, music)
Models/algorithms
Simulation data, models & software code
Observational data
Text files (e.g. .txt)
Digital photographs and other images
Data collected from sensors/instruments (e.g. microscopes)
Data automatically generated from or by computer programs
Spreadsheets
Documents or reports (e.g., Word, PDF, etc.)
Percentage of respondents

9. Research Data Management
06/09/2016 Jisc Shared Research Data Pilot Meeting
40%
37%
23%
No
Yes
Not sure
»Do researchers have a research data management plan?

10. Sensitive research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»What types of sensitive data do researchers hold?
0% 5% 10% 15% 20% 25%
Patient identifiable data
Other types of confidential/restricted data
Commercially sensitive data
Sensitive personal data
Personal data about identifiable living
individuals
Percentage of respondents

11. Sensitive research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
“It would be helpful to clarify the rules for storing
anonymised data on cloud services. My departmental rules
say this is never OK, however this seems to contradict
University rules.”

12. Location of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»Professors vs. PGR Students
0% 20% 40% 60% 80% 100%
University-managed network
storage
Cloud service – Dropbox
Hard disk drive of a computer
owned by the University
Hard disk drive of a privately-
owned computer
External hard drive or
memory stick/USB/Flash drive
Percentage of respondents
PGR Students (N=443)
0% 20% 40% 60% 80% 100%
Hard disk drive of a privately-
owned computer
University-managed network
storage
Cloud service – Dropbox
External hard drive or
memory stick/USB/Flash drive
Hard disk drive of a computer
owned by the University
Percentage of respondents
Professors (N=105)

13. University services to support RDM
“Support is woeful in the university currently, in particular
long-term data archiving is critically required. Most of my
non-current data is rotting on CD's and hard-drives.”
06/09/2016 Jisc Shared Research Data Pilot Meeting

14. Impacts of research data loss
06/09/2016 Jisc Shared Research Data Pilot Meeting
»17% of respondents had lost data, resulting in…
0% 10% 20% 30% 40% 50% 60% 70% 80%
Failure to meet regulatory requirements
Failure to meet funder requirements
Reputational damage
Reduction in quality of research outputs
Delay to publication
Wasted research effort
Percentage of respondents with lost data

15. Preservation of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»How much data has long-term value?
0% 10% 20% 30% 40%
Not sure
More than 1 TB
501GB-1TB
101 GB- 500 GB
51-100 GB
<50 GB
Percentage of respondents
Data owned at present
Data expected to have long term
value

16. Preservation of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»How would respondents expect to preserve their data?
0% 10% 20% 30% 40% 50% 60% 70% 80%
General data repository
Discipline-specific data repository
Other - Please specify:
Institutional data repository
Percentage of respondents

17. Preservation of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
“I currently spend about £1,200 pa on data storage from my
own salary. I have the highest data needs in my School, and
there is no plan in place for storing my data.”

18. Preservation of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»For how long do respondents expect their data to be
preserved?
5-10 years
>10 years
I don't know
1-5 years
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
Percentage of respondents
5-10 years
>10 years
I don't know
1-5 years

19. Preservation of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»Do you follow guidelines for metadata?
48%
34%
18%
No
Not sure
Yes

20. Sharing research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»68% of respondents either already share data or expect
to do so in the future.What motivates them?
0% 10% 20% 30% 40% 50% 60% 70% 80%
University Research Data Policy
Saves time and effort of sharing results with individuals
My funder requires data sharing
Safeguards research integrity
Increases citation and impact
Verification of research findings
Potential for others to re-use the data
Research is a public good and should be open to all
Percentage of respondents

21. University services to support RDM
06/09/2016 Jisc Shared Research Data Pilot Meeting
»Do researchers use university services to support data
management and sharing?
35%
29%
16%
10%
10% 0%
I don't know what services are
available
I don't currently use these services,
but I expect to in future
I already use these services
I don't expect to use these services
Not sure
There are no services available

22. Training needs on Research Data Management
06/09/2016 Jisc Shared Research Data Pilot Meeting
0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%
Technical support for data processing, e.g. database design, High Performance
Computing (HPC)
Ethics, consent and legal issues with research data
Copyright and intellectual property rights within a data context
Funder requirements for research data management
Guidance on costing data management in grant applications
Publishing research data
Security of data
Collaboration and sharing of data
Developing a research data management plan for a funding application
Long-term storage of your data
Percentage of respondents

23. University services to support RDM
06/09/2016 Jisc Shared Research Data Pilot Meeting
“Please, individualise the support.Workshop are useless,
emails with information are useless, brochures are useless,
posters are useless.”

24. Lessons learned
06/09/2016 Jisc Shared Research Data Pilot Meeting
»Incentives
› voucher for first N respondents +
draw for the rest of the respondents
› higher amount of smaller vouchers
»Dissemination
› direct emails
› weekly staff newsletter
› library blog
› library tweets
› research office/research staff blog
› staff portal
› PGR portal
› link on RDM guidance page/newsletter
› targeted reminders to “missing” departments

25. 06/09/2016
Shared Research Data Pilot Meeting
Institutional focus groups

26. Focus groups
06/09/2016 Jisc Shared Research Data Pilot Meeting
1. To allow researchers to make Jisc aware of their issues
and concerns
2. To collect use cases for the RDSS
3. To inform and stimulate discussion on important data
and metadata issues
»What are the aims of the focus groups?

27. »Timeline of focus groups
Focus groups
06/09/2016 Jisc Shared Research Data Pilot Meeting
2016
Today
May Jun Jul Aug Sep Oct
Oct/NovTBC
University of Surrey
Lancaster University
St George's Hospital Medical School
University ofYork
University of St Andrews
Cardiff University

28. Focus groups
06/09/2016 Jisc Shared Research Data Pilot Meeting
Business development managers
“I want to create news stories around the data sets, so as to use them as impact case studies.“
»Sample use cases:
Researchers
“I want to be able to encrypt data uploaded to the repository, so sensitive or commercial data can be
safely stored.“
“I want to know who is reusing my data, so that I can collaborate and learn more about their use.“
Reusers of data
“I want to know licence and policy for reuse, so that I am clear what I can do with the data. “

29. Conclusions
06/09/2016 Jisc Shared Research Data Pilot Meeting
Filling a gap
75% of respondents look first
to their institution to preserve
their data
Advocacy
Only 16% of respondents are
currently accessing university
RDM support services
Public datasets
>70% recognise that research
is a public good and should be
publicly released
Metadata
Only 18% of respondents say
they follow established
metadata guidelines
Sensitive data
41% of respondents have
some form of sensitive data
Uptake of RDM
Only 40% of respondents
have a Research Data
Management plan

30. The DAF dataset
»The data used for this analysis is available as a csv
dataset at:
»http://dx.doi.org//10.6084/m9.figshare.3796305
Contact: rob.johnson@researchconsulting.co.uk
@rschconsulting
06/09/2016 Jisc Shared Research Data Pilot Meeting

31. 06/09/2016
Shared Research Data Pilot Meeting
Additional slides
2016 DAF survey findings – Rob Johnson (ResearchConsulting) @rschconsulting

32. Profile of respondents by Role
06/09/2016 Jisc Shared Research Data Pilot Meeting
»The survey respondents had 9 different roles.
38%
18%
16%
9%
9%
4%
4% 1% 1%
Postgraduate student (e.g. MA,
MSc, MEng, PhD, etc.)
Lecturer/Research Fellow
Research Assistant/Post Doc
Senior Lecturer/Senior Research
Fellow
Professor
Assistant/Associate Professor
Other
Administrative/Professional
Technician

33. Volume of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»How much data do researchers hold?
0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%
Not sure
More than 1 TB
501GB-1TB
101 GB- 500 GB
51-100 GB
<50 GB
Professors (N=105)
PGR students (N=442)
All respondents

34. Location of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»Where is research data stored (Top 5)?
0% 10% 20% 30% 40% 50% 60% 70% 80%
Cloud service – Dropbox
University-managed network storage
Hard disk drive of a privately-owned computer
External hard drive or memory stick/USB/Flash
drive
Hard disk drive of a computer owned by the
University
Percentage of respondents
All respondents

35. Loss of research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»Have researchers ever lost data?
83%
17%
No
Yes
Top 3 causes for loss of data
1. Hardware failure
2. Human error
3. Equipment stolen

36. Sharing research data
06/09/2016 Jisc Shared Research Data Pilot Meeting
»How do you share data with other researchers?
0% 10% 20% 30% 40% 50% 60% 70% 80%
By upload to a web site or FTP server accessible
to that researcher
Institutional file-sharing service
Share it on an academic social network (e.g.
Academia, ResearchGate, Mendeley)
Using portable storage such as CDs, DVDs,
memory sticks etc.
Using a cloud storage service e.g. Dropbox,
Google Drive etc.
By emailing data files
Percentage of respondents