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Business cases and costs RDN
This document provides an overview and agenda for a research data network event focusing on research data management. The event aims to discuss latest developments in RDM tools and services, share ideas and practices, and network. Presentations from the event will be shared online. Logistics like wifi access and note sharing are provided. The document also includes an agenda item on business case and costing for RDM that will discuss pain points around tracking costs, cost recovery, and evaluating benefits of RDM. It will share outputs from a Jisc project on developing business cases and costing models for RDM.
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Business cases and costs RDN
- 2.
- 3. Aims of Event »Welcometothe 4th in our series of Research Data Network events! »We would like you to : › Learn about and discuss the latest developments in Research Data Management focusing on tools, solutions, services and products › Hear about and feed into our emerging Jisc RDM services › Network with each other and share ideas and practice
- 4. Amplification »Twitter #JiscRDM »Shared notetaking: https://research-data- network.readme.io/docs/4th- research-data-network-york- university »Wifi: Eduroam or CityConnect »Look out for our Jisc RDM blog: https://researchdata.jiscinvolv e.org/wp/ »Presentations will be put up on on Slideshare after the event 27/06/2017 Business Case and Costing for RDM 4
- 5. Housekeeping »No alarms planned »Lavatorieson every floor 27/06/2017 Business Case and Costing for RDM 5
- 6. Les bagages Please collectyour bags at lunchtime….. 27/06/2017 Business Case and Costing for RDM 6
- 7. Paul Stokes Research databusiness case and costing process Rob Johnson Andrea Chiarelli
- 8. Overview »Business Case andCosting for Research Data Management › A need expressed by the community – R@R › https://www.jisc.ac.uk/rd/projects/business-case-and-costing-for- research-data-management › Outputs on http://researchdata.network 827/06/2017 Business Case and Costing for RDM
- 9. Pain Points »Tracking costs ›How? › What information needs to be collected? »Cost recovery mechanisms › Is it possible? › Is there an accepted methodology? › How do you cope equitably with disciplinary differences? 927/06/2017 Business Case and Costing for RDM
- 10. More Pain »Post projectfunding › How can something (preservation) be paid for after a project has finished? »Who benefits? › The direct beneficiary of reused data may not be those who paid for it »How do you evaluate indirect benefits? »How much do I put into my proposal budget and what is allowable? 1027/06/2017 Business Case and Costing for RDM
- 11. BCCRDM Conclusions »Everything hasa price › How do you know what it is? »Someone needs to pay › How do you know how much and who? »What are the Benefits to offset the costs? 1127/06/2017 Business Case and Costing for RDM
- 12. Outputs »High level businesscase with accompanying assets »Case studies »Cost logic model »Advice and guidance
- 13. Making the Casefor Research Data Management Rob Johnson, Director, Research Consulting 27/06/2017 Business Case and Costing for RDM 13
- 14. Background »Benefits of RDMmostly described qualitatively or at a high level »Lack of a solid body of evidence can hinder advocacy »Range of tools and resources available to promote RDM in your institution, including… 27/06/2017 Business Case and Costing for RDM 14
- 15. Tools & Resourcesfor advocacy 1. High-level RDM business case » Economic benefits » Research efficiency » Recognition and reputation » Restrictions and exceptions » Institutional benefits 27/06/2017 Business Case and Costing for RDM https://research-data-network.readme.io/docs/high-level-business-case 15
- 16. Tools & Resourcesfor advocacy 2. The Data Assessment Framework toolkit http://doi.org/10.5281/zenodo.177876 2016 DAF survey http://doi.org/10.5281/zenodo.177856 27/06/2017 Business Case and Costing for RDM 16
- 17. Tools & Resourcesfor advocacy 3. Video interviews – benefits of RDM » Re-use: rewards, incentives and mindset » The institutional perspective » Vision for the future » Drivers, policy and potential » Open research data and economic potential https://research-data-network.readme.io/docs/videos 27/06/2017 Business Case and Costing for RDM 17
- 18. Research Data ManagementCase Studies Rob Johnson, Director Andrea Chiarelli, Consultant 27/06/2017 Business Case and Costing for RDM 18
- 19. Using case studiesto investigate RDM benefits Pros 1. Rich and varied picture of impacts 2. Highlights qualitative benefits of RDM 3. Blend of long-form and short- form case studies to suit different purposes 27/06/2017 Business Case and Costing for RDM Cons 1. Difficult to find examples for all disciplines 2. Limited quantitative evidence available 3. Bias towards large, collaborative initiatives 19
- 20. Using case studiesto investigate RDM benefits 27/06/2017 Business Case and Costing for RDM 9 6 6 5 4 4 3 2 1 1 1 1 1 1 Number of case studies by research subject area (n=45) Medical and health sciences Biological sciences Earth sciences Studies in human society History and archaeology Language, communication and culture Information and computing sciences Environmental sciences Engineering Agricultural and veterinary sciences Physical sciences Psychology and cognitive sciences Mathematical sciences Built environment and design 20
- 21. Enablers of RDMbenefits Data infrastructures and data aggregation play a key role International collaborations lead to advanced discoveries The digitisation of heritage information empowers scientists Open licensing is an enabler of new findings The nature of the process must be embraced: the impact of RDM is normally seen after a long time! 27/06/2017 Business Case and Costing for RDM 21
- 22. Data infrastructures anddata aggregation play a key role 27/06/2017 Business Case and Costing for RDM 22
- 23. 27/06/2017 Business Caseand Costing for RDM Fighting corruption in public sector procurement Source: Unsplash – CC0 23
- 24. 27/06/2017 Business Caseand Costing for RDM Achieving sustainable farming Source: Unsplash – CC0 24
- 25. International collaborations leadto advanced discoveries 27/06/2017 Business Case and Costing for RDM 25
- 26. 27/06/2017 Business Caseand Costing for RDM A data-based approach to prevent curable eye diseases Source: Unsplash – CC0 26
- 27. 27/06/2017 Business Caseand Costing for RDM The world vs E.coli Source: Wikimedia – CC0 27
- 28. The digitisation ofheritage information empowers scientists 27/06/2017 Business Case and Costing for RDM 28
- 29. 27/06/2017 Business Caseand Costing for RDM Art from the comfort of your chair Source: Pixabay – CC0Source: Unsplash – CC0 29
- 30. Source: Unsplash –CC0 27/06/2017 Business Case and Costing for RDM Digitised heritage information 30
- 31. Our collection ofRDM case studies »You can find the case studies we discussed, along with many more, at: https://doi.org/10.5281/zenodo .817936 »More information and summaries can be found at: https://research-data- network.readme.io/docs/case- study-abstracts 27/06/2017 Business Case and Costing for RDM 31
- 32. Costing outputs »Economic analysisof the costs and benefits of Research Data Management »Costing template 27/06/2017 Business Case and Costing for RDM 32
- 33. Costing 3327/06/2017 Business Caseand Costing for RDM
- 34. Costing It’s difficult Why? 3427/06/2017 BusinessCase and Costing for RDM
- 35. Costing People don’t know what they’recosting 3527/06/2017 Business Case and Costing for RDM
- 36. Steps Step 1. Definewhat you’re costing 3627/06/2017 Business Case and Costing for RDM
- 37. Costing Activity Based Costing 1. Determine ALLactivities associated with a product/service (direct and indirect) 2. Establish costs for those activities 3. Add it all up and divide by the number of units to get the unit cost 3727/06/2017 Business Case and Costing for RDM
- 38. Costing Traditional Costing 1. Determine thedirect costs (e.g. Salary) 2. Add the company “standard” overhead (e.g. salary x %) 3. Add it all up and divide by the number of units to get the unit cost 3827/06/2017 Business Case and Costing for RDM
- 39. Costing An example: 3927/06/2017 BusinessCase and Costing for RDM
- 40. Costing More accurate BUT Harder todo ABC versus Traditional Easier to do BUT Less accurate 4027/06/2017 Business Case and Costing for RDM
- 41. Costing What activities? 4127/06/2017 BusinessCase and Costing for RDM
- 42. Costing 4227/06/2017 Business Caseand Costing for RDM
- 43. Costing »Identify the people(probably from Finance and/or IT) who’s help you will need to get the information »Identify the systems / data sources that can provide the required information. »Start gathering the costing information and crunching the numbers 4327/06/2017 Business Case and Costing for RDM
- 44. Costing Non! De Gaulle Finance4427/06/2017 Business Case and Costing for RDM
- 45. Costing »Variable costs › Varyin proportion to volumes of data › Possibly not directly in proportion › E.g. cloud storage »Fixed costs › NOT FIXED! › Step changes in relation to volumes of data › E.g. staff 4627/06/2017 Business Case and Costing for RDM
- 46. Steps Step 1. Definewhat you’re costing Step 2. Define the methodology 4727/06/2017 Business Case and Costing for RDM
- 47. Costing 48 Build your (local)cost tool 27/06/2017 Business Case and Costing for RDM
- 48. Costing 4927/06/2017 Business Caseand Costing for RDM
- 49. Costing 5027/06/2017 Business Caseand Costing for RDM
- 50. Steps Step 1. Definewhat you’re costing Step 2. Define the methodology Step 3. Plug in the numbers 5127/06/2017 Business Case and Costing for RDM
- 51. Steps Take a stepback… Why are you costing? 5227/06/2017 Business Case and Costing for RDM
- 52. Steps Step 0. Decidewhy you’re costing Step 1. Define what you’re costing Step 2. Define the methodology Step 3. Plug in the numbers 5427/06/2017 Business Case and Costing for RDM
- 53. Modelling »What of thefuture needs? »Models »Modelling resources › 4C / Curation Exchange http://www.curationexchange.org/understand-your-costs/19- summary-of-cost-models »Scaling › E.g. Number of users, volume of data, number of copies, etc 5527/06/2017 Business Case and Costing for RDM
- 54. Cost Comparison 56Business Caseand Costing for RDM
- 55. Process »Register/Login »Create an Organisation »Createa cost set (or sets) –Map Asset types –Map to activities –Map to purchases and staff »Compare »(Publish) 57Business Case and Costing for RDM
- 56. Steps Step 0. Decidewhy you’re costing Step 1. Define what you’re costing Step 2. Define the methodology Step 3. Plug in the numbers (Step 4. Choose a model) 6427/06/2017 Business Case and Costing for RDM
- 57. Rinse and Repeat!65Business Case and Costing for RDM
- 58. http://researchdata.network 6627/06/2017 Business Caseand Costing for RDM
- 59. Next steps »Has thefat lady sung? Not quite 27/06/2017 Business Case and Costing for RDM 68
- 60. Links »4C Project—http://4cproject.eu/ »Curation CostsExchange— http://www.curationexchange.org/ »Business Case and Costing for RDM— https://www.jisc.ac.uk/rd/projects/business-case- and-costing-for-research-data-management »Business Case and Costing for RDM outputs— https://research-data- network.readme.io/v2.01/docs/overview 69Business Case and Costing for RDM
- 61. Interactive Questions….? 7027/06/2017 Business Caseand Costing for RDM
- 62.
- 63. jisc.ac.uk Have a greatday two! Paul Stokes paul.stokes@jisc.ac.uk 27/06/2017 Business Case and Costing for RDM 72
- 64. Scaffold - DavidGray - CC BY-NC - https://flic.kr/p/5hmJqA Shout - Sebastiaan ter Burg - CC BY - https://flic.kr/p/dobs8W Nails - Mark Hunter - CC BY - https://flic.kr/p/9HYdgo Question Everything (Nullius in verba) Take nobody's word for it- Duncan Hull - CC BY - https://flic.kr/p/iVLZt Papa Bruno take out 191109 - Ambernectar 13 - CC BY-ND - https://flic.kr/p/7gMjnV Historic Preservation Sign - Alan Levine – CC BY – https://flic.kr/p/bRNDtF Rinse and Repeat - Benson Kua – CC BY-SA - https://flic.kr/p/9pPjDS oh no!- torbakhopper - CC BY - https://flic.kr/p/bBJwXg All other images CC0 Acknowledgements 7327/06/2017 Business Case and Costing for RDM
Editor's Notes
- #9 For community use – tools and resources For Jisc use – making the case for the RDSS
- #12 Some of the things we came up against
- #22 The last two items are general and apply to most case studies. The first three are explained in the next slides.
- #24 15 CORRUPTION IN PUBLIC SECTOR PROCUREMENT
- #25 11 MEETING SUSTAINABILITY OBJECTIVES
- #27 8 A DATA-BASED APPROACH TO PREVENTING CURABLE EYE DISEASES
- #28 4 THE WORLD vs E.COLI
- #30 25 ART FROM THE COMFORT OF YOUR CHAIR
- #31 20 HISTORY AND DATA
- #32 20 HISTORY AND DATA
- #34 Submissions from the floor
- #35 Submissions from the floor
- #36 The number one reason it’s difficult
- #40 Two roommates in an apartment will typically split the costs of rent, utilities and groceries, and they have a couple of options for doing so. They could simply total the cost of all of the bills and divide it exactly in two. This would be similar to traditional costing. The roommates also have the option of determining who uses specific utilities and paying only for what each one uses. They can then create an itemized bill for each roommate. For example, if one roommate doesn’t use the internet and the other doesn’t use cable, they won’t have to pay those parts of the bill. This method is similar to activity-based costing. http://quickbooks.intuit.com/r/pricing-strategy/activity-based-vs-traditional-costing/
- #41 See http://www.curationexchange.org/understand-your-costs/14-cost-concept-model for more information
- #42 OAIS is a good starting point
- #45 Often the biggest problem of them all
- #54 Submissions from the floor (again)
- #56 Submissions from the floor (again)