The Jisc Research Data Shared Service (RDSS) is a project that will integrate the offerings of a number of repository, preservation, storage, reporting and information management providers in order to allow UK universities to easily deposit data for publication, discovery, safe storage, and long-term archiving and preservation. This is a pilot project until April 2018 working with 17 UK universities with the overarching aim to ensure the long-term accessibility of valuable research data, allowing it to be reused and shared.

1. Jisc Research Data Shared Service
John Kaye – Senior Co-Design Manager, Research Data
ORCiD 0000-0002-4400-4252 #JiscRDM
Arpri 2017

2. Content
› Who we are
› Jisc Research Data Services Context
› Discovery Service
› IRUSdataUK
› RDSS Context andVision
› Service MinimalViable Products (MVP’s) for Alpha and Beta
› University of Jisc sandbox
› Data Model
› Workflows
› User Personas
› User research
› Research Data Network
› Discussion
Jisc Research Data Shared Service - UKSG12/04/2017
Google doc: https://tinyurl.com/n8bsng2
Link on http://researchdata.network

3. Who We Are - Jisc
Jisc is the UK higher, further education
and skills sectors’ not-for-profit organisation
for digital services and solutions
Operate shared digital
infrastructure and
services
Provide trusted advice and
practical assistance for
universities, colleges and
learning providers
We…
Negotiate sector-wide deals
and conditions with IT vendors
and commercial publishers
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4. Who We Are - Jisc
Mission
To enable people in higher
education, further education and
skills to perform at the forefront of
international practice by exploiting
fully the possibilities of modern
digital empowerment, content
and connectivity
Vision
To make the UK the most
digitally advanced
education and research
nation in the world
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5. The Jisc R&D proposition
The goal is
Delivered by
Facilitated by
Using
Developing new national shared technology services
Collaborating across the sector
Jisc as a national body with a technology focus
Jisc’s co-design innovation process
Jisc Research Data Shared Service - UKSG12/04/2017

6. The futures portfolio consists of three big areas
Store
services
Playlists Diagnostic
tool builder
Curation
and remix
Learner
Analytics Services
Digital
capability
Learning
analytics
Digital
launchpad
Apprentice
workforce
development
Digital
leadership
Summer of
student
innovation
Analytics
academy
Analytics
labs
Qualification
verification
App
and
content
store
Research data
discovery
Research
data
usage
metrics
Equipment
data
Repository and
preservation platform
Research
data
shared
service
?
12/04/2017 Jisc Research Data Shared Service - UKSG

7. Who We Are – Jisc – Futures
“We take risks so you don’t
have to…”
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8. » Jisc Research Data Shared Service Pilot CoreTeam
› Rachel Bruce – SRO
› Catherine Grout – Deputy SRO
› John Kaye – Product manager
› Paul Stokes – Senior co-design manager – research data
› Daniela Duca - Senior co-design manager – research data
› Dom Fripp – Senior Curation Metadata Developer
› Alan Mackenzie – Chief Architect
› Nick Lonergan – Project Manager
› Mark Moore – Chief UX Consultant
» We also have a dedicated technical team and Jisc!
Who we Are – RDSS CoreTeam
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10. » Alpha site - http://ckan.data.alpha.jisc.ac.uk/
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Research Data Discovery Service

11. 12/04/2017 Jisc Research Data Shared Service - UKSG
Research data usage and metrics

12. 12/04/2017 Jisc Research Data Shared Service - UKSG
Shared Service Goals
»Policy compliance
»Efficiency
»Better research

13. A
KEY
requirement
Jisc Research Data Shared Service - UKSG

14. …..but a challenging problem
Implementing
Archivematica
for research
data
preservation at
York and Hull
Jenny Mitcham
(Digital
Archivist) -
University of
York
12/04/2017 Jisc Research Data Shared Service - UKSG

15. ServiceVision
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16. Service MVP (Alpha)
Jisc Research Data Shared Service - UKSG

17. Service MVP (Beta)
Jisc Research Data Shared Service - UKSG

18. Pilot MVP Components
* Under review as additional reporting options may be available, also differing offers
from full dashboard/analytics to API only. Further discovery work is underway.
Jisc Research Data Shared Service - UKSG
RDSS Component Offer Number of Pilots Requiring (total =17)
RDSS Repository 14
RDSS Preservation 17
RDSS Reporting 14 (TBC)*
RDSS Storage 16

19. Pilot Alpha MVP Integrations
*RDSS Framework Supplier
Jisc Research Data Shared Service - UKSG
RDSS Component Offer Number of Pilots Requiring (total =17)
Eprints (Repository) 12
Dspace (Repository) 4
Hydra (Repository) 2
Symplectic (CRIS)* 4
Pure (CRIS) 3
Converis (CRIS) 1
Authentication 17

20. 12/04/2017 Jisc Research Data Shared Service - UKSG
The University of Jisc Sandbox
Apps CRIS
Test data
Zenodo
RDSS pilot HEI repositories
Publisher data
AWS
storage + tools
Data
repositories
Figshare, Hydra
Islandora, Haplo
Publication
repositories
Eprints
D-space
Preservation
systems
Preservica
Archivematica
Additional
software
and services
» Scratch environment for testing of
configuration and integration of service
platform components
» A mock HEI to integrate with
» Infrastructure as code, learning from
building, and managing the mixture of
SaaS and custom applications.This will
allow easy push button install of
products
» Working with test data and metadata
taken from real HEI repositories
» Consistent and standardised UX
» Bespoke development environment

21. Data Model
Jisc Research Data Shared Service - UKSG
https://github.com/JiscRDSS/rdss-canonical-data-model
12/04/2017

22. Middlesex Figshare Implementation
» Accelerated deployment in 10 weeks
(Installation by 10th November)
» Stakeholder engagement
» Development of institutional requirements
» Sign up to Datacite membership
» Implementation team (informal)
» Integration with Jisc Storage
» Implementation of pilot data repository
Jisc Research Data Shared Service - UKSG12/04/2017

23. Workflows: Challenges
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24. Institutional Differences – Preservation Capabilities
» Automated preservation workflow:
› lack resources (staff, skills, budget, time) to do a comprehensive job of preserving all their research
datasets and will instead
› want a low-cost, fully automated, 'black box' approach to digital preservation of at least some of their
data.
› They want a 'preservation sausage machine' whereby research data is fed in at one end and out of the
other comes 'preservation packages' containing the research data in a form that is better described and
structured for long-term usability.
» Interactive preservation workflow:
› Institution will want to work closely with both the Research Data and the Researcher as part of an
iterative process of quality control and digital
› This is a more interactive and resource intensive process than 'automated' preservation, but can yield
better results and may be more appropriate for specific types of research or institution.
» The most appropriate workflow to use will depend on many factors, e.g. the experience an institution has
with digital preservation, the resources at its disposal, the research discipline or type of data involved, the
requirements of the research funder, the institutions policy and so on.
12/04/2017 Jisc Research Data Shared Service - UKSG

25. Workflows: Automated Preservation
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26. Workflows: Interactive Preservation
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27. Workflows: Interactive Preservation
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28. Workflows: Interactive Preservation
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29. Workflows: Interactive Preservation
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30. Workflows: Interactive Preservation
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31. User Personas
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32. User Personas
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33. Data Asset Framework
Jisc Research Data Shared Service - UKSG12/04/2017

34. University services to support RDM
“Support is woeful in the university currently, in particular
long-term data archiving is critically required. Most of my
non-current data is rotting on CD's and hard-drives.”
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35. University services to support RDM
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“Please, individualise the support.Workshop are useless,
emails with information are useless, brochures are useless,
posters are useless.”

36. Preservation of research data
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“I currently spend about £1,200 pa on data storage from my
own salary. I have the highest data needs in my School, and
there is no plan in place for storing my data.”

37. Sensitive research data
12/04/2017 Jisc Research Data Shared Service - UKSG
“It would be helpful to clarify the rules for storing
anonymised data on cloud services. My departmental rules
say this is never OK, however this seems to contradict
University rules.”

38. Researchdata.network
Jisc Research Data Shared Service - UKSG

39. »When: 27th to 28th June 2017
»Where: York
»Cost: Free!
Research Data Network – June 2017
Registration now open
http://jisc.ly/UD2if7
More information on the RDN website
http://researchdata.networkImage: Sebastiaan ter Burg
#JiscRDM
Jisc Research Data Shared Service - UKSG

40. More Info
» Blog: https://researchdata.jiscinvolve.org/wp/
» Research Data Network: http://researchdata.network
» Shared Service web page:
https://www.jisc.ac.uk/rd/projects/research-data-shared-service
» Github https://github.com/JiscRDSS
Jisc Research Data Shared Service - UKSG12/04/2017

41. John Kaye
john.kaye@jisc.ac.uk @johnpkaye
Except where otherwise noted, this
work is licensed under CC-BY-NC-ND
ThankYou and Discussion
Jisc Research Data Shared Service - UKSG
12/04/2017

42. » What are your current priorities and pain points with managing data?
» Do you have or are you expecting a data deluge?
» What would you like Jisc to provide for managing data?
» What would you like the Jisc offer to look like?
» Have we missed anything in our pilot project? Are there gaps?
» Do you like the ‘pick and mix’ approach or would you like a ‘one stop shop’?
» Are there any aspects of data management you’d like to keep ‘in-house’?
» How much would you like to pay for this?And how would you like it to be
packaged?
Discussion (1)
12/04/2017 Jisc Research Data Shared Service - UKSG

43. » Do you have issues around research systems user experience for researchers and staff?
» How can we bridge the gap between ’generic’ and disciplinary metadata for RDM?
» Do you have issues around systems interoperability?
» Do you have issues around data storage?
» Do you have preservation needs beyond research data (eg records management,
Archives)?
» Can you share any hooks or incentives to engage researchers in data management
services?
» Any tips for success and lessons learned that we can utilise in implementing systems?
» Are you a research systems supplier? If so how would you like to integrate with this
proposed service?
» Anything else….
Discussion (2)
12/04/2017 Jisc Research Data Shared Service - UKSG