Funds management configuration sap ag

EHP3 for SAP ERP
6.0
June 2009
English
Funds Management-Basic
Settings (951)
SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
Building Block Configuration Guide

SAP Best Practices Funds Management-Basic Settings (951): Configuration Guide
© SAP AG Page 2 of 73
Copyright
© Copyright 2009 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the
express permission of SAP AG. The information contained herein may be changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary software components
of other software vendors.
Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.
IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390,
OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z,
System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5,
POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of
Adobe Systems Incorporated in the United States and/or other countries.
Oracle is a registered trademark of Oracle Corporation.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or
registered trademarks of Citrix Systems, Inc.
HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C®, World Wide Web
Consortium, Massachusetts Institute of Technology.
Java is a registered trademark of Sun Microsystems, Inc.
JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented
and implemented by Netscape.
SAP, R/3, xApps, xApp, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and
other SAP products and services mentioned herein as well as their respective logos are trademarks or
registered trademarks of SAP AG in Germany and in several other countries all over the world. All other
product and service names mentioned are the trademarks of their respective companies. Data contained in
this document serves informational purposes only. National product specifications may vary.
These materials are subject to change without notice. These materials are provided by SAP AG and its
affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of
any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only
warranties for SAP Group products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.

Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
Typographic Conventions
Type Style Description
Example textWords or characters that appear on the screen. These include field names,
screen titles, pushbuttons as well as menu names, paths, and options.
Cross-references to other documentation.
Example
text
Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE
TEXT
Names of elements in the system. These include report names, program
names, transaction codes, table names, and individual key words of a
programming language, when surrounded by body text, for example, SELECT
and INCLUDE.
Example
text
Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as names
of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER
key.
Example
text
Exact user entry. These are words or characters that you enter in the system
exactly as they appear in the documentation.
<Example
text>
Variable user entry. Pointed brackets indicate that you replace these words
and characters with appropriate entries.

Contents
Funds Management-Basic Settings (951) ....................................................................................... 7
1 Purpose .................................................................................................................................... 7
2 Preparation............................................................................................................................... 7
2.1 Prerequisites .................................................................................................................. 7
3 Configuration ............................................................................................................................ 7
3.1 Public Sector Management Configuration ..................................................................... 7
3.1.1 Maintain FM Area....................................................................................................... 7
3.1.2 Assign Company code to FM Area............................................................................ 8
3.1.3 Assign Fiscal Year variant to FM Area ...................................................................... 8
3.1.4 Activate Account Assignment Elements .................................................................... 9
3.1.5 Activate Global Funds.............................................................................................. 10
3.1.6 Define Business Area .............................................................................................. 10
3.2 Financial Accounting Configuration ............................................................................. 11
3.2.1 Define Ledgers for General Ledger Accounting ...................................................... 11
3.2.2 Define Currencies of Leading Ledger...................................................................... 12
3.2.3 Include Fields in Totals Table .................................................................................. 12
3.2.4 Include Fields-Master Data Check........................................................................... 13
3.2.5 Assign Scenarios and Customer Fields to Ledger .................................................. 14
3.2.6 Define Variants for Real time Integration CO → FI ................................................. 15
3.2.7 Enter Global Parameters ......................................................................................... 16
3.2.8 Define Document Number Ranges for Entry View .................................................. 17
3.2.9 Define Document Types for Entry View................................................................... 18
3.2.10 Define Posting Keys................................................................................................. 18
3.2.11 Define Retained Earnings Account.......................................................................... 19
3.3 Financials Documents.................................................................................................. 20
3.3.1 Classify G/L Accounts for Document Splitting ......................................................... 20
3.3.2 Define Zero-Balance Clearing Account ................................................................... 21
3.3.3 Define Business Transaction Variant....................................................................... 22
3.3.4 Classify Document Types for Document Splitting ................................................... 24
3.3.5 Define Document Splitting Characteristics for General Ledger............................... 25
3.3.6 Define Document Splitting Characteristics for Controlling....................................... 26
3.3.7 Define Field Status Variants – Field Status Groups ................................................ 26
3.3.8 Define Extended Document Splitting Method.......................................................... 28
3.3.9 Activate Document Splitting..................................................................................... 28
3.3.10 Assign Document Splitting Method.......................................................................... 29

3.3.11 Define Document Splitting Rule............................................................................... 29
3.4 New GL for Treasury and Payroll Constants ............................................................... 30
3.4.1 Edit Constant for Nonassigned Processes .............................................................. 30
3.5 Grants Management .................................................................................................... 32
3.5.1 Define NON_RELEVANT Grant .............................................................................. 32
3.6 Funds Management Basic Settings ............................................................................. 32
3.6.1 Activate Global Functions of BCS............................................................................ 32
3.7 Funds Management Master Data ................................................................................ 33
3.7.1 Create / Change Hierarchy Variant – Fund Center ................................................. 33
3.7.2 Assign Hierarchy Variant to FM Area ...................................................................... 34
3.7.3 Create FM Fund Type.............................................................................................. 34
3.7.4 Create and Maintain Funded Program Type ........................................................... 35
3.8 BCS Setup - Budgeting................................................................................................ 36
3.8.1 Activate Account Assignment Elements in BCS...................................................... 36
3.8.2 Define Budget Category .......................................................................................... 36
3.8.3 Define Budget Type ................................................................................................. 37
3.8.4 Define Budget Type Groups .................................................................................... 38
3.8.5 Edit Versions............................................................................................................ 39
3.8.6 Define Document Types .......................................................................................... 40
3.8.7 Maintain Number Range Intervals for Entry Documents ......................................... 41
3.8.8 Maintain Number Range Intervals for Budget Change Documents ........................ 41
3.8.9 Maintain Number Range Intervals for Document Family......................................... 42
3.8.10 Define Layout for Budget Workbench...................................................................... 43
3.8.11 Define Editing Options for Budget Amounts ............................................................ 44
3.8.12 Activate Period Control in Budgeting....................................................................... 44
3.8.13 Control Budgeting Flow - Edit Status....................................................................... 45
3.8.14 Assign Status to a Version....................................................................................... 47
3.8.15 Define Planner Profile.............................................................................................. 47
3.8.16 Define Planning Layout............................................................................................ 49
3.9 BCS - AVC ................................................................................................................... 51
3.9.1 Edit Tolerance Profile............................................................................................... 51
3.9.2 Filter Settings for Budget Values ............................................................................. 53
3.9.3 Filter Settings for Commitment / Actual Values ....................................................... 54
3.9.4 Define Derivation Strategy for Control Objects........................................................ 54
3.9.5 Define Derivation Strategy for Tolerance Profiles ................................................... 58
3.9.6 Assign Tolerance Profiles and Strategy for Control Objects ................................... 59
3.9.7 Select Checking Horizon for Availability Control ..................................................... 60

3.9.8 Define Activation of Availability Control ................................................................... 61
3.10 Earmarked Funds......................................................................................................... 61
3.10.1 Assign Field Status variant to Company Code ........................................................ 61
3.10.2 Define Field Status Groups...................................................................................... 62
3.10.3 Define Field Selection String ................................................................................... 63
3.10.4 Define Document Types .......................................................................................... 63
3.10.5 Define Rules for Account Assignment Transfer....................................................... 64
3.10.6 Assign Rules ............................................................................................................ 65
3.11 Commitment Updates and Integration ......................................................................... 66
3.11.1 Assign Update Profile to FM Area ........................................................................... 66
3.11.2 Override Update Profile ........................................................................................... 66
3.11.3 Make Other Settings ................................................................................................ 67
3.11.4 Assign Number Range to FM Area.......................................................................... 68
3.11.5 Activate / Deactivate Funds Management............................................................... 68
3.12 Closing Operations....................................................................................................... 69
3.12.1 Open Periods for FM Postings................................................................................. 69
3.12.2 Enter Default Settings.............................................................................................. 70
3.12.3 Enter Settings for Commitment Item Carry Forward Payment Budget.................... 71
3.12.4 BCS - Activate Budget Carry Forward for Commitment .......................................... 71
3.12.5 BCS – Define Budget Entry Documents for Commitment carry forward................. 72

Funds Management-Basic Settings (951)
1 Purpose
This configuration guide provides the information you need to set up the configuration of this
building block manually.
If you do not want to configure manually and prefer an automated installation process using BC
Sets and other tools, refer to the Quick Guide of your SAP Best Practices version, which you can
find on this solution's SAP Note.
2 Preparation
2.1 Prerequisites
Building Blocks
Before you start installing this building block, review the Prerequisite Matrix for this solution,
which is available on the Documentation DVD via the Site map page.
3 Configuration
3.1 Public Sector Management Configuration
3.1.1 Maintain FM Area
Use
The Funds Management Area (FM Area) is the primary structural component that is required to
be maintained to implant Public Sector Funds management solution.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Enterprise Structure → Definition → Financial Accounting → Maintain
FM Area.
Transaction
Code
SPRO
2. Choose the New Entries button.
3. Make the following entries:
Field Name Description User Action and Values Comment

FIKRS FM Area 1000
FITXT FM Areas text FM Area 1000
FM_WAERS FM area currency USD
4. Save your entries.
Result
The required FM Area is created and is now available for assignments.
3.1.2 Assign Company code to FM Area
Use
The Funds Management area must be assigned in the enterprise structure.
Procedure
IMG Menu Enterprise Structure → Assignment → Financial Accounting → Assign
Company code to Financial Management area
Transaction
Code
SPRO
BUKRS Company code 1000
FIKRS FM Area FM Area 1000
FITXT FM area Text FM Area 1000
Result
The FM Area 1000 is now assigned to Company code 1000.
3.1.3 Assign Fiscal Year variant to FM Area
Use
A Fiscal Year variant is needed to define the accounting year and posting periods for the
company.
Prerequisites
The Fiscal Year Variant is defined.

Procedure
IMG Menu Public Sector management → Funds Management Government →
Basic Settings→ Fiscal Year variant → Assign Fiscal Year variant to FM
Area
Transaction
Code
SPRO
FIKRS FM Area FM Area 1000
CA_PERIV Fiscal Year Variant K4
Result
The Company code and the FM Area now has a Fiscal year Variant available to control posting
periods as needed.
3.1.4 Activate Account Assignment Elements
Use
This task activates the accounts assignment elements (Fund, Functional Area, Grant, and
Funded Program) for use in Fund Management.
Prerequisites
Field Statuses available for data entry through different application paths must be reviewed
carefully to insure that the FM account assignments requirements are met correctly. In addition,
the integration start date with HR will need to be coordinated with the HR implementation team.
Procedure
IMG Menu Public Sector management → General settings for Public Sector
Management → Basic settings: Account assignment Elements →
Activate Account Assignment Elements
Transaction
Code
SPRO

Result
The selected FM account assignment objects are now active in Funds Management.
3.1.5 Activate Global Funds
Use
This task activates Public Sector Management functions in the system. This activation will be
required in order to utilize the FMGLFLEXT/A tables in FI.
Procedure
IMG Menu Public Sector management → Funds Management Government →
Basic Settings → Activate Global Funds Management Functions (PSM-
FM)
Transaction
Code
SPRO
2. Select the checkbox.
3. Save your entries
Result
Public Sector Management functions are now active in the system.
3.1.6 Define Business Area
Use
Field Name Description User Action
and Values
Comment
FUND_ACTIVE Fund Selected Enter date for assignment of
integration with HR
FUNCTION_ACTIVE Functional
Area
Selected Enter date for assignment of
integration with HR
GRANT Active Grant Selected Enter date for assignment of
integration with HR
MEASURE Active Funded
Program
Selected

This task creates Business Areas in the system. Business Areas are used as on organizational
unit that represents a separate area of operational responsibility. A general guideline is to create
a business area for each organization unit that will require P&L and Balance sheet reporting.
Procedure
IMG Menu Enterprise Structure → Definition → Financial Accounting → Define
Business Area
Transaction
Code
SPRO
3. Make the following entries.
Business Area Description
9998 Payroll Constant
9999 Treasurer’s Constant
Result
The following business areas have now been created for your system.
3.2 Financial Accounting Configuration
After activating Global Funds Management functions, log out and log back in.
3.2.1 Define Ledgers for General Ledger Accounting
Use
This activity defines the leading ledger that is updated for all the activities and company codes.
Procedure
IMG Menu Financial Accounting (New) → Financial Accounting Global Settings →
(New) → Ledgers → Ledger → Define Ledgers for General Ledger
Accounting
Transaction
Code
SPRO

Field
Name
Description User Action
and Values
Comment
RLDNR Ledger FA
TAB Totals table FMGLFLEXT
XLEADING Leading
Ledger
Selected At least one ledger to be defined as the
Leading Ledger that is updated for all
the activities / company codes.
Result
The Leading ledger now defined for further assignments.
3.2.2 Define Currencies of Leading Ledger
Use
The leading ledger must be defined as the Leading ledger that is updated for all the activities and
company codes.
Procedure
IMG Menu Financial Accounting (New) → Financial Accounting Global Settings
(New) → Ledgers → Ledger → Define Currencies of Leading Ledger
Transaction
Code
SPRO
2. Double-click the entry for the company code (1000).
3. The system populates the Company Code with default values from the global settings for
Company Code. Make any changes (for example, to the second and third currencies) as
needed.
Result
The Leading ledger is now defined for further assignments.
3.2.3 Include Fields in Totals Table
Use
This activity adds additional fields to the Totals Table FMGLFLEXT. Adding additional fields to the
totals tables facilitates reporting and derivation of account assignment elements.
Prerequisites
The fields must be available. Create them if necessary.

Procedure
(New) → Ledgers → Fields → Customer Fields → Include Fields in
Totals Table
Transaction
Code
SPRO
2. In the Totals Table field, enter FMGLFLEXT and choose the Change button
Cost Center ZZKOSTL
Order Number ZZAUFNR
WBS Breakdown Structure ZZPS_PSP_PNR
Result
The Totals Table now has additional fields available for assignment and processing.
3.2.4 Include Fields-Master Data Check
Use
This activity adds additional fields for master data checking to the Totals Table FMGLFLEXT and
FMGLFLEXR.
Procedure
(New) → Ledgers → Fields → Customer Fields → Define Master Data
Check
Transaction
Code
SPRO
Totals table FMGLFLEXT
Field Name ZZAUFNR
Exit/Table =13
Additional Info 1

Superior Fields RBUKRS
5. Choose Back.
6. Repeat steps 2 to 5 for the following information:
Field Name Totals Table
Master
data table
(validation)
Indicator:
May field
be used
in
planning
set?
Necessary
field for
master
data
calculation
Ind.: Exit
for
additional
values or
additional
information
ZZKOSTL FMGLFLEXT =06 X RBUKRS
ZZPS_PSP_PNR FMGLFLEXT =27 X RBUKRS #1
Result
The added fields to the totals table have now been defined for master data checks during
planning and allocations.
3.2.5 Assign Scenarios and Customer Fields to Ledger
Use
The system is delivered with eight scenarios, each of which include a set of fields and tables that
are updated to meet a given business requirement. .
Procedure
(New) → Ledgers → Ledger → Assign Scenarios and Customer Fields
to Ledgers
Transaction
Code
SPRO
2. From the Ledger field, select FA.
3. From the left pane, double-click Scenarios.
Scenario for General Ledger Accounting Long Text
PSM_FAC Fund Accounting
PSM_GM Grants management

6. Click Enter
7. From the Scenarios table, select the scenario PSM_FAC
8. From the left pane, double-click Customer Fields
9. Choose the New Entries button
10. Add the custom fields: ZZAUFNR, ZZKOSTL, ZZPS_PSP_PNR
11. Press Enter
12. From the left pane, double-click Scenarios
13. From the Scenarios table, select the scenario PSM_GM
14. From the left pane, double-click Customer Fields
16. Add the custom fields: ZZAUFNR, ZZKOSTL, ZZPS_PSP_PNR
Result
The Funds management and Grants management Scenarios are now assigned to the Leading
Ledger.
3.2.6 Define Variants for Real time Integration CO →→→→ FI
Use
This activity defines variants for the real-time integration of Controlling with Financial Accounting.
Procedure
(New) → Ledger → Real-time Integration of Controlling with Financial
Accounting → Define variants for Real-time Integration
Transaction
Code
SPRO
Field Name Description User Action and
Values
Comment
XACTIVE R-Time Integration
Active
Select
XACCDET Acct. Determination
Active
Select
BLART Document Type SA
TEXT Description Standard variant for real-
time Int.

Values
Comment
XUSE_FLAGS
(Select check marks for
fields)
Cross company code
Cross Business Area
Cross Functional Area
Cross Fund
Cross Grant
Select
Result
The real-time integration between CO and FI is now activated.
3.2.7 Enter Global Parameters
Use
In this activity, you can make various global specifications for the company code. .
Prerequisites
The organizational unit Company Code, should have been created in the “Enterprise Structure”
section of the IMG.
Procedure
(New) → Global Parameters for Company Code → Enter Global
Parameters
Transaction
Code
SPRO
2. Double-click the entry for Company Code 1000.
Chart of Accounts 0010
Credit Control Area 1000
FM Area 1000
Fiscal Year Variant K4
Document entry Screen variant 2
Field Status variant 0010

Posting Period Variant 0010
Max Exch. Rate Variance 10%
Workflow variant 1000
Define default value date Selected
Propose Fiscal Year Selected
Tax Base is Net value Selected
Activate CM Selected
Result
The Global parameters for the Company Code are set.
3.2.8 Define Document Number Ranges for Entry View
Use
Number Ranges must be set up for Entry View of the New General Ledger.
Procedure
(New) → Document → Document Number Ranges → Documents in
Entry View → Define Document Number Ranges for Entry View
Transaction
Code
SPRO
Company Code 1000
3. Choose the Change Intervals button.
4. Choose the + button to add a number range.
5. Create Number ranges for 01, 02, 03, 04, 05, 06, 07, 08, 09, and so on.
6. Enter a number range value for each number range object created [e.g. 01 = 100000000 to
199999999].
Result
The Number ranges are created for Entry View documents.

3.2.9 Define Document Types for Entry View
Use
Number Ranges must be set up for Entry View of the New General Ledger.
Procedure
(New) → Document → Document Types → Define Document Types for
Entry View
Transaction
Code
SPRO
You may wish to view the existing document types. To do so, select the Document
type dropdown.
Values
Comment
Document type ZV Choose a two character code for
a new document type
Number range 20
Reverse
Document Type
ZV
Select Account Types
Asset Selected
Customer Selected
Vendor Selected
Material Selected
GL Account Selected
Result
The Document ZV is created as shown. Create additional document types as needed.
3.2.10 Define Posting Keys
Use

Posting keys are used to define how a line item is to be entered and processed during a
transaction. For each posting key, you define whether it is a debit or credit posting, which
accounts can be posted to, and which fields are displayed or are required for entry. As a
guideline, the posting keys delivered with the system are generally sufficient to address all
transactional scenarios for most organizations. Creating new posting keys is usually not required.
A more standard activity is to review the field status settings of a given posting key to ensure that
it does not conflict with the field status settings for a given general ledger account.
Procedure
(New) → Document → Document Number ranges → Define Posting
Keys
Transaction
Code
SPRO
2. To create new postings keys, make the following entries:
Posting Key <posting key> Two character
posting key
Debit / Credit
Indicator
<choose as applicable>
Account Types <Choose the Account Types
applicable>
Number range 20
Select Account Types:
Asset Selected
Customer Selected
Vendor Selected
Material Selected
GL Account Selected
Result
The Posting Keys are created or modified as applicable.
3.2.11 Define Retained Earnings Account
Use
You assign a fund balance account to each P&L account by specifying a P&L statement account
type in the chart of accounts area of each P&L account. In this activity, you create those P&L
statement account types and map them to their fund balance account.

Prerequisites
The accounts to be mapped to a P&L Statement Type as fund balance accounts are already
created.
Procedure
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) →
Master Data → GL Accounts → Preparations → Define Retained
Earnings Account
Transaction
Code
SPRO
2. In the Chart of Accounts field, enter 0010 and choose Continue.
P&L Stmt Type Account Number
A1 330005
A2 330005
5. Create additional P&L Statement Types and map them to your fund balance accounts as
required.
Result
The P&L Statement Types are now defined to your fund balance accounts.
3.3 Financials Documents
3.3.1 Classify G/L Accounts for Document Splitting
Use
Each business transaction that is entered is analyzed during the document splitting procedure. In
this analysis, the system determines for each line item whether it is an item that remains
unchanged or an item that should be split.
So that document splitting recognizes how the individual document items are to be handled, you
must classify them.
Prerequisites
The Chart of Accounts is defined and all the required accounts are created.
Procedure

Business Transactions → Document Splitting → Classify G/L Accounts
for Document Splitting
Transaction
Code
SPRO
Account from 100000
Account to 100000
Item Category 0400
Account from 111000
Account to 114999
Item Category 0400
Account from 410000
Account to 459999
Item Category 30000
Account from 670000
Account to 670000
Item Category 20000
All the accounts in the Chart of Accounts must be assigned to an Item Category. The
Item Categories cannot be changed. Every newly created account must be
maintained in this table on an ongoing basis.
Result
The classification of accounts based on Item Categories is completed for further definition of
Document Splitting.
3.3.2 Define Zero-Balance Clearing Account
Use
For account assignment objects for which you want to have a zero balance setting, the system
checks whether the balance of account assignment object is zero after document splitting. If this
is not the case, the system generates additional clearing items. In this activity, you must create a
clearing account for these additional clearing items.

Prerequisites
The account to be assigned as Zero-balance Clearing Account, must have created before its
assignment.
Procedure
Business Transactions → Document Splitting → Define Zero-Balance
Clearing Account
Transaction
Code
SPRO
2. Select the row for Item Category 01001 – Account Key and Posting Keys used for zero-
balancing, then in the Dialog Structure pane, double-click Accounts.
Account for zero balancing 100000
Result
A zero-balancing account is created for use in the document splitting.
3.3.3 Define Business Transaction Variant
Use
Business transaction variants help define document splitting rules and narrowly define the
process of document splitting to meet specific requirements.
Prerequisites
A custom Splitting method is defined.
Procedure
Business Transactions → Document Splitting → Extended Document
Splitting → Define Business Transaction Variants

Transaction
Code
SPRO
2. Select Transaction 0000 and in the Dialog Structure pane, double-click Accounting
Transaction Variant.
BT Variant YPAY Payroll Constant
6. Select the newly-created entry YPAY and in the Dialog Structure pane, double-click Assigned
Item categories.
Item Category 01000
Item Category 01100
Item Category 01300
Item Category 02000
Item Category 02100
Item Category 03000
Item Category 03100
Item Category 04000
Item Category 05100
Item Category 05200
Item Category 06000
Item Category 07000
Item Category 20000
Item Category 30000
Item Category 40100
Item Category 40200
Item Category 80000
10. The BTV YPAY is now defined.
11. To define another Business transaction variant (YTRS) with respect to Business Transaction
1000 (Payments), repeat steps 2 to 9 with the following information:
Transaction 1000
BT Variant YTRS

Item Category 01000
Item Category 01100
Item Category 01300
Item Category 02000
Item Category 02100
Item Category 03000
Item Category 03100
Item Category 04000
Item Category 05100
Item Category 05200
Item Category 20000
Item Category 30000
Item Category 40100
Item Category 40200
Item Category 80000
Result
Business Transaction variants YPAY and YTRS are now defined.
3.3.4 Classify Document Types for Document Splitting
Use
Every business transaction that is entered is analyzed during the document splitting process. In
this process, the system determines which splitting rule is applied to the document. In order that
the system can determine the splitting rule, you must assign a business transaction variant to
each document type.
Procedure
Business Transactions → Document Splitting → Classify Document
Types for Document Splitting
Transaction
Code
SPRO
Type Transactn Variant
AP #0000 #0001

DV #0200 #0001
DZ #1000 #YTRS
KZ #1000 #YTRS
RK #0300 #0001
SK #1000 #YTRS
Y1 #0300 #0001
Y2 #0000 #YPAY
Y3 #0000 #YPAY
Y4 #0000 #YPAY
ZP #1000 #YTRS
ZR #1000 #YTRS
Result
The document types are classified for splitting.
3.3.5 Define Document Splitting Characteristics for General
Ledger
Use
In this IMG activity, you specify for which characteristics you want to perform document splitting in
General Ledger Accounting.
Procedure
Business Transactions → Document Splitting → Define Document
Splitting Characteristics for General Ledger Accounting
Transaction
Code
SPRO
Field Create zero balance
for account
assignment object
Partner field of account
assignment object for
doc. splittng
Mandatory
Field
GEBER/Fund X PGEBER X
GRANT_NBR/Grant X PGRANT_NBR X
GSBER/Business
Area
X PARGB X

Result
The characteristics are specified.
3.3.6 Define Document Splitting Characteristics for
Controlling
Use
In this IMG activity, you specify on which additional characteristics you intend to apply document
splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead,
they are relevant for other application components (such as subcomponents in Controlling) that
use documents transferred from General Ledger Accounting.
Procedure
Business Transactions → Document Splitting → Define Document
Splitting Characteristics for Controlling
Transaction
Code
SPRO
Field
AUFNR/Order
KOSTL/Cost Center
PS_PSP_PNR/WBS Element
Result
The characteristics are specified.
3.3.7 Define Field Status Variants – Field Status Groups
Use
In this activity you can define and edit field status variants and groups. You group several field
status groups together in one field status variant. You assign the field status variants to a
company code in the activity Assign Company Code to Field Status Variants. This allows you to
work with the same field status groups in any number of company codes.
Procedure

IMG Menu Financial Accounting (New) → Accounts Receivable and Accounts
Payable → Business Transactions → Outgoing Invoices / Credit Memos
→ Make and Check Document Settings → Define Field Status Variants
Transaction
Code
SPRO
2. Choose the Create icon.
FStV Field Status Name
0010 Field Status BP
5. Select the newly-created row, then in the Dialog Structure pane, double-click Field Status
Groups.
Field status group Name of the field status definition group
Y001 General Accounts
Y002 Reconciliation Accounts (AR, AP)
Y003 Expense Acct with Cost Center & Order
Y005 Travel P&L Accts (with Personnel No.)
Y006 Travel BS Accounts (with Personal No.)
Y007 Fixed Assets (Reconciliation Accounts)
Y008 Accounts for Fixed Asset Retirement
Y009 Fixed Assets Procurement Accounts
Y010 Material Accounts
Y011 WIP Valuation
Y012 Inventory Adjustment Accounts
Y013 Revenue Accounts
Y014 GR/IR Reconciliation Account
Y015 General Cash Accounts (Value Date Opt.)
Y016 Inventory - Project make to order
Y031 Accounts for Down Payments Received
9. Select the first row Y001, then choose the Edit Field Status button.
10. For more information, see the external variant file SMBA0_V_T004F_B11P_J0A_951.txt to
determine how to configure the field statuses.
Result
The field status grouping is configured.

3.3.8 Define Extended Document Splitting Method
Use
In this activity, you can define your own method for document splitting. A splitting method
contains the rules governing how the individual item categories are dealt with.
Procedure
Splitting → Define Document Splitting Method
Transaction
Code
SPRO
Method Text
Z000000111 Splitting for US Fund Accounting (Follow-Up Costs Online)
Result
The extended method is defined.
3.3.9 Activate Document Splitting
Use
In this IMG activity, you activate document splitting. The splitting method used is that delivered
by SAP as standard, which contains the splitting rules for the different business transactions. If
this splitting method does not meet your requirements, you can first define and then select your
own method in Customizing for document splitting.
Prerequisites
The custom Splitting Method is defined.
Procedure
Business Transactions → Document Splitting → Activate Document
Splitting
Transaction
Code
SPRO
6. Select the Document Splitting checkbox.
7. Select the line below Inheritance – Level of Detail.

Result
Business Transaction variants YPAY and YTRS are now defined.
3.3.10 Assign Document Splitting Method
Use
In this activity, you can replace the splitting method provided in the SAP standard delivery
(containing the splitting rules for the different business transactions) with a user-defined splitting
method.
Prerequisites
You have defined your own splitting method.
Procedure
Splitting → Assign Document Splitting Method
Transaction
Code
SPRO
2. Select the Document Splitting checkbox
3. Select the checkbox in the line below Inheritance – Level of Detail.
4. In the Box Method field, enter Z000000111.
Result
The custom Document Splitting Method is now assigned.
3.3.11 Define Document Splitting Rule
Use
In this activity, you can define the rules for document splitting based on your own Splitting
method, Business transaction Variants.
Prerequisites
Procedure

Splitting → Define Document Splitting Rule
Transaction
Code
SPRO
Splitting method Z000000111
Business Transaction 1000
BT Variant YTRS
Account key 000
Item Cat 04000
Further Divide Document Select No
5. Select the newly-created entry, then double-click Item Categories to be edited.
Item category Dependence on Leading Item Processing Category
01100 1 1
01100 2 1
04000 BLANK 0
05100 BLANK 1
9. Repeat steps 2 to 8 for transaction variant YPAY, using Business transaction 0000 and
splitting method Z000000111.
Result
The custom splitting rules are now created for document splitting and activated.
3.4 New GL for Treasury and Payroll Constants
3.4.1 Edit Constant for Nonassigned Processes
Use
In this IMG activity, you define default account assignments (for example, a default Fund, or a
Business Area) for specific line items in processes.

Prerequisites
Procedure
Business Transactions → Document Splitting → Edit Constants for non-
assigned Processes
Transaction
Code
SPRO
Constant Name
YTRS Treasurers Constant
4. Choose Enter.
6. Select the new entry and in the Dialog structure pane, double-click Assigned Values.
Fund 99999999
Grant NON_RELEVANT
Business Area 9999
9. Choose Enter.
11. Repeat steps 2 to 10 for the following information:
Constant Name
YPAY Payroll Constant
Fund 99999998
Grant NON_RELEVANT
Business Area 9998

Result
The custom Constants are now ready for Split Processor.
3.5 Grants Management
3.5.1 Define NON_RELEVANT Grant
Use
The leading ledger must be defined as the Leading ledger that is updated for all the activities and
company codes.
Procedure
IMG Menu Public sector Management → Grants Management → Grantee
Management → Global Settings → Set Grant as Not Relevant for
Grants Management
Transaction
Code
SPRO
2. Make the following entries in the Setup:
Field Name Values
Not-Relevant Grant NOT-RELEVANT
Name NOT-RELEVANT
Description Not-Relevant Grant
3. Click Execute.
3.6 Funds Management Basic Settings
3.6.1 Activate Global Functions of BCS
Use
In this IMG activity, you activate the Budget Control System (BCS) as an operative budgeting tool
of the component Funds Management Government.
Prerequisites
The Global Funds management (PSM – FM) should be active before BCS may be activated.
Procedure

IMG Menu Public Sector Management → Funds Management Government →
Basic settings → > Activate Global Functions for Budget Control System
(BCS)
Transaction
Code
SPRO
Field Name User Action and Values Comment
FM Area 1000
Year Active from 2000
Result
Global functions of BCS are now activated.
3.7 Funds Management Master Data
3.7.1 Create / Change Hierarchy Variant – Fund Center
Use
You create new hierarchy variants in this section. These are then used to define a funds center
hierarchy in master data.
Procedure
IMG Menu Public sector management → Funds Management Government →
Master Data → Account Assignment Elements → Fund center →
Hierarchy Variant → Create / Change Hierarchy variant
Transaction
Code
SPRO
2. In the FM Area field, enter 1000.
Hierarchy. Variant 000
Name Public Sector 1000
5. Choose Enter.

Result
A custom Hierarchy Variant is now created.
3.7.2 Assign Hierarchy Variant to FM Area
Use
In this section, you determine which hierarchy variants are to be assigned to the FM area and
fiscal year as the current valid funds center hierarchy.
Procedure
Master Data → Account Assignment Elements → Funds center →
Hierarchy Variant → Assign Hierarchy Variant to FM Area
Transaction
Code
SPRO
2. In the FM Area field, enter 1000.
Fiscal year <leave blank>
Hierarchy Variant 000
5. Choose Enter.
Result
The hierarchy variant is assigned.
3.7.3 Create FM Fund Type
Use
You create fund types in this step. You can classify and group a fund by defining fund types in the
funds master records.
Procedure
Master Data → Account Assignment Elements → Fund → Create FM
Fund Types

Transaction
Code
FM Area Fund Type Fund Type Text Budget Scope
1000 CP Capital Project Fund Annual Budget
1000 DS Debt Service Fund Annual Budget
1000 FS Fiduciary Funds Annual Budget
1000 GF General Fund Annual Budget
1000 IS Internal Service Funds Annual Budget
1000 SR Special Revenue Funds Annual Budget
1000 SRG Special Revenue Fund (Grant) Annual Budget
1000 TA Trust & Agency Funds Annual Budget
1000 TF Technical Funds Annual Budget
1000 WE Water Enterprise Annual Budget
4. Choose Enter.
Result
The FM Fund Types have now been created.
3.7.4 Create and Maintain Funded Program Type
Use
In this IMG activity, you create the funded program types you require and maintain them.
Procedure
IMG Menu Public sector management → Funds Management Government →
Master Data → Account Assignment Elements → Funded Program →
Create and Maintain Funded Program Type
Transaction
Code
SPRO
Funded Program Type Name
CAP Capital Funded Program
OTH Other Funded Program
4. Choose Enter.

Result
The Funded Program Types are now created as shown.
3.8 BCS Setup - Budgeting
3.8.1 Activate Account Assignment Elements in BCS
Use
In this IMG activity, you select and activate the FM Account Assignment Categories you want to
work with to control the budgeting in BCS.
Procedure
Budget Control System → Budgeting → Basic settings → Use of Master
Data → Activate Account Assignment Elements in Budget Control
System (BCS)
Transaction
Code
SPRO
FM Area 1000
Fund Mandatory
Fund Center Mandatory
Commitment Item Mandatory
Functional Area Mandatory
Grant Mandatory
Funded Program Optional
4. Choose Enter.
Result
The Account Assignment Elements in BCS are now activated.
3.8.2 Define Budget Category
Use

In this IMG activity, you determine the budget categories you want to use for an FM area in your
organization.
Procedure
Budget Control System (BCS) → Budgeting → Basic Settings →
Definition of Budget Data → Define Budget Category
Transaction
Code
SPRO
FM Area Budget Category Time Horizon Start Next Year
1000 Payment <leave blank> unchecked
4. Choose Enter.
Result
The Budget Category is activated.
3.8.3 Define Budget Type
Use
In this IMG activity, you define the BCS budget types that you want to use in your organization.
When setting up your budgeting procedures, you can define several budget types for your
organization. The combination of budget type and budgeting process represents a customer-
specific definition of budget values.
Procedure
Definition of Budget Data → Budget Types → Define Budget Types
Transaction
Code
SPRO
2. In the FM Area field, enter 1000 and choose Continue.
Budget Type Description Description (M) Description (L)
A1 A1 Budget Adjustment Budget Adjustment

Budget Type Description Description (M) Description (L)
BI BI Budget Initial Budget Initial
CF CF Carried Forward Carried Forward
PR PR Preparation Preparation
5. Choose Enter.
7. Select the A1 row, then in the Dialog Structure pane, double-click Assign Processes.
8. In the Assign Processes pane, for the first four rows, select Receive, Return, Send, and
Supplement respectively.
9. Choose Enter.
11. Choose Back.
12. Repeat steps 7 to 11 for the remaining budget types (A2, A3, BI, CF, PR).
For A2 and A3, use the same values as A1.
For BI, select only the Enter value.
For PR, select only the Prepare value.
Result
The Budget Types are now created and processes defined.
3.8.4 Define Budget Type Groups
Use
In this IMG activity you can bundle different budget types in a budget type group. Budget type
groups enable you to define multiple budget types to be used for consumption.
Prerequisites
Budget Types to be grouped should already be created.
Procedure
Definition of Budget Data → Budget Types → Define Budget Type for
Consumable Budget → Define Budget Type Groups
Transaction
Code
SPRO

FM Area Budget Type Group Description
1000 CY Current Year Budget
1000 PY Prior Year Budget
4. Choose Enter.
6. Select the newly-created entry CY and in the Dialog Structure pane, double-click Edit Budget
Type Group.
8. In the next five rows, select budget types A1, A2, A3, BI, and CF.
10. Choose Back.
11. Select the newly-created entry PY and in the Dialog Structure pane, double-click Edit Budget
Type Group.
13. Select budget type CF.
Result
The Budget Type Groups are created.
3.8.5 Edit Versions
Use
In this IMG activity you can bundle different budget types in a budget type group. Budget type
groups enable you to define multiple budget types to be used for consumption.
Prerequisites
Budget Types needed should have created.
Procedure
Definition of Budget Data → Edit Versions
Transaction
Code
Version BP1

Plan Selected
4. Choose Enter.
Result
The Version BP1 for Budget Plan is now created.
3.8.6 Define Document Types
Use
In this IMG activity, you define the document types you want to use for budget postings in Funds
Management. You can use different document types to classify your budget entry documents. By
using different document types, you can classify budget entry documents according to your user-
specific criteria, by assigning meaningful names to the individual document types used within
your organization.
Procedure
Budget Control System (BCS) → Budgeting → Budget entry → Budget
entry Documents → Document definition → Define Document Types
Transaction
Code
SPRO
Doc
Type
Text N Range
Selected
Workflow Scenario for
Value Type
Carry Over
Scenario
0001 Document
Type 0001
01 Blank Statistical Balancing per
CI Category
002 Document
Type 0002
02 Blank Statistical Balancing per
CI Category
BADJ Budget
Adjustment
02 Blank Budget Balancing per
CI Category
BPCF Budget C/Fwd 06 Blank Budget Balancing per
CI Category
BUDG Budget Entry 01 Blank Budget Balancing per
CI Category
WF01 Workflow01 01 Selected Statistical Balancing per
CI Category
4. Choose Enter.

Result
The Budget Document Types are created.
3.8.7 Maintain Number Range Intervals for Entry Documents
Use
In this IMG activity, you define the number range interval for budget entry documents of an FM
area for each fiscal year for the industry-specific component Funds Management.
Procedure
entry Documents → Document definition → Maintain Number range
Interval for Entry Documents
Transaction
Code
SPRO
2. In the FM Area field, enter 1000 and choose the Create button.
4. Choose the Insert Interval button
Number Range Year valid to Range starting from Range ending with
01 9999 0100000000 199999999
6. Choose Enter.
02 9999 0200000000 299999999
8. Choose Enter.
Result
The Number ranges are now created.
3.8.8 Maintain Number Range Intervals for Budget Change
Documents
Use
In this IMG activity, you define the number range interval of budget change documents in an FM
area for each fiscal year in the component Funds Management.
Procedure

Interval for Budget Change Documents
Transaction
Code
SPRO
01 9999 0300000000 399999999
6. Choose Enter.
Result
The Number Ranges for Change Documents are now created.
3.8.9 Maintain Number Range Intervals for Document Family
Use
In this IMG activity, you define the number range interval to assign document family numbers.
Several budget entry documents are grouped together under one document family that is created
at the same time in a mass activity. .
Procedure
Interval for Document family
Transaction
Code
SPRO
4. Choose the Insert Intervals button
01 9999 0400000000 499999999
6. Choose Enter.

Result
The Number Ranges Interval for Document family is created.
3.8.10 Define Layout for Budget Workbench
Use
In the budgeting workbench, you can define whether a specific input field appears in the header
area of the budgeting workbench or in the BWB table area of the screen. The table area contains
the document lines of a budget entry document. Whether an input field is placed in the header
area or as a column of the table affects how the user makes entries:
Procedure
entry Documents → Document definition → Define Layout for Budget
Workbench
Transaction
Code
SPRO
Field Name Description User Action and Values Column
Position
Comment
Layout Variant YP0001
Description /
Text
Public Sector 1000 Budget
Layout
Year of Cash
Effectivity
Header
Budget Type Header
Grant No Display
Fund Column 1
Fund Center Column 2
Commitment
Item
Column 3
Functional
Area
Column 4
Funded
Program
Column 5
Period Header

Field Name Description User Action and Values Column
Position
Comment
Distribution
Key
1
4. Choose Enter.
Result
The Layout YP0001 is now created.
3.8.11 Define Editing Options for Budget Amounts
Use
In the budgeting workbench, you can define whether a specific input field appears in the header
area of the budgeting workbench or in the BWB table area of the screen. The table area contains
the document lines of a budget entry document. Whether an input field is placed in the header
area or as a column of the table affects how the user makes entries:
Procedure
entry Documents → Define Editing Options for Budget Amounts
Transaction
Code
Decimal places for Budgeting 2
Sign for Revenue Positive
Sign for Expenditures Positive
5. Choose Enter.
Result
The Editing Options for Budget Amounts are now selected.
3.8.12 Activate Period Control in Budgeting
Use

In this IMG activity, you activate period control for budgeting per FM area and budget version.
You can also specify all versions by entering an asterisk (*) in the corresponding column. If period
control is not activated (no entry), all periods are open for budgeting by default. entries:
Procedure
Budget Control System (BCS) → Budgeting → Control Budget Flow →
Activate Period Control
Transaction
Code
SPRO
FM Area 1000
Version 0
Period Control Activation Selected
5. Choose Enter.
Result
The Period Control for Version 0 is now activated.
3.8.13 Control Budgeting Flow - Edit Status
Use
In this IMG activity, you define which phases the budgeting contains during the course of a fiscal
year. You define a budget status here for each phase.
Procedure
Budget Control System (BCS) → Budgeting → Control Budget Flow →
Edit Status
Transaction
Code
SPRO

FM Area 1000
Status STAT01
Description(S) All
Description(L) All Combinations (Payment Budget)
4. Choose Enter.
6. Select the newly-created row, then in the Dialog structure pane, double-click Status control
settings (budget).
Budget Category Internal Budgeting Process Budget Type
Payment Carry For. Recv. CF
Payment Carry For. Send CF
Payment Enter BI
Payment Prepare PR
Payment Receive A1
Payment Receive A2
Payment Receive A3
Payment Return A1
Payment Return A2
Payment Return A3
Payment Send A1
Payment Send A2
Payment Send A3
Payment Supplement A1
10. Choose Back.
Result
The status definition is configured.

3.8.14 Assign Status to a Version
Use
Status management in the budget control system (BCS) allows you to subdivide the budgeting in
Funds Management into successive budgeting phases. The individual budgeting phases differ in
that only certain budget processes can be executed (Budgeting Process in combination with a
Budget Type). Each phase is mapped in the system as a status. Whereas you define all required
statuses and the executable budgeting activities for each status in Customizing, you select the
current valid statuses in the current fiscal year in the menu of Funds Management:
Procedure
Application
Menu
Accounting → Public Sector Management → Funds Management →
Budgeting → Budget Control System (BCS) → Version → Assign Status
to a Version
Transaction
Code
FMBOSTAT
2. Enter 1000 in the Determine Work Area: Entry screen.
Fiscal Year <1 minus current year>
Version 0
Period Control Activation STAT01
Budget address check Leave blank
4. Make the same entries for the current year and the subsequent fiscal year.
5. Make the same entries for version BP1.
6. Choose Enter.
Result
The Version 0 and BP1 are assigned status STAT01.
3.8.15 Define Planner Profile
Use
In this IMG activity, you define planner profiles with which you can control planning. In a planner
profile, you define which plan tasks are used with which default parameters for each table. You
can define any number of plan tasks for each table. Using the profile item that defines the
sequence of the plan tasks for a table, you can assign the same plan task to a planner profile
several times, but with different default parameters.
Procedure

Budget Control System (BCS) → Budgeting → Budget Entry → Planning
→ Define Planner Profile
Transaction
Code
SPRO
Planner Profile BP01C
4. Choose Enter.
6. Select the newly-created entry and in the Dialog Structure pane, double-click Tables which
can be Planned.
Summary Table FMBDT
Distribution Key Leave Blank
9. Choose Enter.
11. Select the new created entry and in the Dialog Structure pane, double-click the Planning
tasks for the table
Item 0
Layout BP01
Overwrite X Activate checkbox
Integrated excel X Activate checkbox
14. Choose Enter.
Step 11 to 14 is only required if you are creating a layout that is integrated with excel,
otherwise the process ends with the assignment of the table for planning. If you are
creating a layout with excel integration, then complete the remaining steps.

16. Select the new created entry and in the Dialog Structure pane, double-click the Default
Parameters
17. Enter a value for each of the parameter fields
18. Choose the Form-based radio button
19. Click the Overview Screen button.
20. Choose Enable Macros
22. Click the Back button
23. Choose Save All
24. Remove all entries in the parameter entry screen
25. Click the Back button
26. Save your data
Result
The Planner Profile is now created.
3.8.16 Define Planning Layout
Use
In this IMG activity, you create Layouts to build Planning data by Version.
Procedure
Budget Control System (BCS) → Budgeting → Budget Entry → Planning
→ Define Planning Layout
Transaction
Code
SPRO
2. Double-click Create Planning Layout.
Planning Layout Name BP01
Name / description Planning Layout – All Dimensions
4. Choose the Create button.
5. On the Report Painter: Create FI-SL planning layout FMBDT screen, choose Edit → Gen
Data Selection → Gen Data Selection.
6. On the Element definition: General data selection dialog box, select the following ten
Characteristics fields, then choose the arrow button in the middle to move them to the
Selected Characteristics pane.

Budget Type
Posting Period
Budget Process
FM Area
Ledger
Record Type
Version
Fiscal Year
BCS Value Type
Workflow Status.
Grant
Characteristic Variable From Variable To
Budget Type PR
Posting Period X 1 X 2
Budget Process PREP
FM Area 1000
Ledger 9F
Record Type 1
Version X 1
Fiscal Year X 1
BCS Value Type B1
Workflow Status P
8. Choose the Check button.
9. Choose Confirm.
10. To hide the Workflow status field, choose 10 Workflow Status, and then choose the Hide
button.
11. Choose Continue.
12. The new Planning layout template is displayed, showing two columns: Lead Column (in red),
and Column 1 (in blue). Double-click Column1.
13. On the dialog box, choose Key figure with characteristics.
14. Change the Key Figure selection from Transaction Currency to Local Currency.
15. Choose the Check button.
16. Choose Confirm.
17. Create columns for the five chosen Characteristics – Fund, Fund Center, Commitment Item,
Functional area & Funded program.

18. To create the first column, double-click Lead Column (in red).
19. In the dialog box, select the Funded Program characteristic. and move it to the left using the
arrow button.
20. Add option of local variable with a range of 1 to 2.
21. Complete the selection by choosing Check and then choosing Confirm.
22. On the Lead column structure: Funded Program dialog box, choose the Characteristic value
radio button, then choose Confirm.
23. Repeat steps 18 to 22 for Functional Area, Commitment Item, Fund Center, and Fund (in that
order).
To add columns for the other four Characteristics, choose the New Lead Column
button.
24. Once all the columns are defined, choose the Check button to validate your work. Correct
errors, if any.
25. Choose Enter.
Result
The Planning Layout BP01 is now created.
3.9 BCS - AVC
3.9.1 Edit Tolerance Profile
Use
A tolerance profile pools different tolerance limits for availability control when processing actual
transactions.
Procedure
Budget Control System (BCS) → Budgeting → Availability Control →
Edit Tolerance Profiles
Transaction
Code
Tolerance Profile Name Description Currency Category of Tolerance Profile
Z001 User Warnings Only USD Only Usage rates are allowed
Z002 User Warnings Only USD Only Usage rates are allowed

4. Choose Enter.
6. Select Tolerance Profile Z001, then from the Dialog Structure double-click Maintain
Tolerance Limits.
Ceiling Type Expenditure - Outgoings
Activity group ++
Category of Tolerance Profile Only Usage rates are allowed
Order for checking 0
Message Type Warning
Usage / Limit 90%
AVC Event Leave Blank
Activity group ++
Message Type Error
Usage / Limit 100%
Activity group 80
Usage / Limit 100%
9. Choose Enter.
11. Choose Back.
12. Repeat steps 6 to 11 for Tolerance Profile Z002 with the following information:
Activity group ++

Usage / Limit 100%
Result
The Tolerance Profiles Z001 and Z002 are now created.
3.9.2 Filter Settings for Budget Values
Use
In this IMG activity, you define which budget values should be included in active availability
control.
Procedure
Budget Control System (BCS) → Availability Control → Settings for
Availability Control Ledger → Define Filter Settings for Budget Values
Transaction
Code
SPRO
2. Double-click Define the Consumable Budget.
Version 0
Value Type Selection B
6. Choose Enter.
8. In the Dialog Structure pane, double-click Select Budget Types.
Budget Type Long Description of Budget Type
A1 Budget Adjustment
BI Budget Initial
CF Carried Forward

11. Choose Enter.
Result
The Filter settings for Budget Values are created.
3.9.3 Filter Settings for Commitment / Actual Values
Use
In this IMG activity, you define which budget values should be included in active availability
control.
Procedure
Availability Control Ledger → Define Filter Settings for Commitment /
Actual Values
Transaction
Code
SPRO
Values
Comment
AVC Ledger 9H
Fiscal Year starting From Value Type
Selection
2000
5. Choose Enter.
Result
The Filter settings for Commitment / Actual are complete.
3.9.4 Define Derivation Strategy for Control Objects
Use
In this IMG activity, you can define your own strategies for deriving Funds Management account
assignments (FM account assignments) for availability control.
Procedure

Availability Control Ledger → Define Derivation Strategy for Control
Objects
Transaction
Code
SPRO
Derivation Strategy
Name
9H01
Description Best Practices Strategy: Control
Objects
4. Choose Enter.
6. Double-click the newly-created entry.
7. Choose the Display <> Change button.
8. Choose the Create Step button.
9. On the Create Step dialog box, select Derivation Rule, then choose Continue.
Step Description Best Practices Fund to Fund
Source Fields FUND
Target Fields RFUND
11. Choose Enter.
13. Choose the Condition tab.
Source field for Condition FM_AREA
Operant for Condition =
Source field for Condition 1000
15. Choose Enter.
17. Choose Back twice.
18. Double-click the 9H01 entry.

Step Description Best Practices CI to CI
Source Field CMMTITEM
Target Field RCMMTITEM
21. Choose Enter.
25. Choose Enter.
27. Choose Back.
Step Description Best Practices Fund Ctr to Fund Ctr
Source Field FUNDSCTR
Target Field RFUNDSCTR
33. Choose Enter.
37. Choose Enter.
39. Choose Back.

43. On the Create Step dialog box, select Initialization, then choose Continue.
Step Description Best Practices Initialize Functional Area
Field RFUNCAREA
45. Choose Enter.
Name ALDNR
Value 9H
49. Choose Enter.
51. On the Create Step dialog box, select Initialization, then choose Continue.
Step Description Best Practices Initialize Funded Program
Field RMEASURE
53. Choose Enter.
Name ALDNR
Value 9H
57. Choose Enter.
Result
The Derivation Strategy for Control Objects is now defined.

3.9.5 Define Derivation Strategy for Tolerance Profiles
Use
In this IMG activity you define the derivation rules with which you can replace the standard
tolerance profile by an alternative tolerance profile.
Procedure
Availability Control Ledger → Define Derivation Strategy for Tolerance
Profiles
Transaction
Code
Name 9H02
Strategy Description BP Strategy for Tolerance Profiles
4. Choose Enter.
Step Description Profile for Payroll
Source Field FM_AREA
Target Field TOLPROF
11. Choose Enter.
12. Choose the Rule values icon.
Values
Comment
Financial Management Area 1000
Tolerance Profile for Availability
Control
Z003
14. Choose Continue.

Step Description Assign Users to Override Profile Z002
Source Field UNAME
Target Field TOLPROF
22. Choose Enter.
23. Choose the Details icon under Target Fields.
24. In the dialog box, select the radio button Overwrite With New Value If New Value is Not
Empty
25. Choose Enter.
Result
The Derivation Strategy for Tolerance Profiles is now defined.
3.9.6 Assign Tolerance Profiles and Strategy for Control
Objects
Use
In this IMG activity you define the derivation of availability control objects and the assignment of
the tolerance profile for each availability control ledger.
Procedure
Availability Control Ledger → Assign Tolerance Profiles and Strategy for
Control Objects
Transaction
Code

and Values
Comment
Ledger Name 9H
From Year 2000
Tolerance Profile Z001
Der. Strategy for
Tolerance Profile
9H01
5. Choose Enter.
Result
The Tolerance Profiles and Derivation Strategy are now assigned to Control Objects in 9H01.
3.9.7 Select Checking Horizon for Availability Control
Use
In this IMG activity you define the derivation of availability control objects and the assignment of
the tolerance profile for each availability control ledger.
Procedure
Availability Control Ledger → Specify Checking Horizon → Select
Checking Horizon for Availability Control
Transaction
Code
SPRO
Ledger Name 9H
Checking
Horizon
Annual checks (default) can be overwritten
by strategy
5. Choose Enter.
Result
The Checking Horizon is now set for AVC Ledger 9H.

3.9.8 Define Activation of Availability Control
Use
In this IMG activity, you activate availability control by assigning an activity status for each ledger
and fiscal year (from year). You can choose between five activation statuses for each availability
control ledger:
Procedure
Budget Control System (BCS) → Availability Control → Define Activation
of Availability Control
Transaction
Code
SPRO
Ledger Name 9H
From Year 2000
Ledger Status assignment Active with strict check logic
5. Choose Enter.
Result
The Activation of 9H with Strict Logic is now set.
Result
The program generates a report showing the results of reconstruct taking into the two data
sources as defined.
3.10Earmarked Funds
3.10.1 Assign Field Status variant to Company Code
Use
In this work step you assign a field status variant to your company codes. You can assign a field
status variant to as many company codes as you want.
Procedure

Funds Management-Specific Postings → Filed Control for Earmarked
Funds & Funds Transfers → Assign Field Status Variant to Company
Code
Transaction
Code
2. Double-click Company Code 1000.
Field Status Variant FMRE
5. Choose Enter.
Result
The Field Status variant FMRE is now assigned to Company Code 1000.
3.10.2 Define Field Status Groups
Use
In this step, you define field status groups. You must assign the field status groups, along with a
field status variant, to a field selection string, and enter them when defining document types.
Procedure
Funds Management-Specific Postings → Filed Control for Earmarked
Funds & Funds Transfers → Define Field Status Groups
Transaction
Code
Field Status Group 1000
Name Description Public Sector
4. Choose Enter.
Result

The Field Status Group 1000 is created.
3.10.3 Define Field Selection String
Use
In this step, you can define the field selection strings - that is, you can specify which fields are
ready for entry, required or hidden during Earmarked funds and transfers. In another step, you
must assign a field status variant and field status group to the field selection string.
Procedure
Funds Management-Specific Postings → Earmarked Funds & Funds
Transfers → Field Control for Earmarked Funds & Funds Transfers →
Define Field Selection String
Transaction
Code
SPRO
2. Select the Field Selection String MITTELRESER, and choose Copy As.
3. Name the newly-copied object as ZFR_BP.
4. Select the ZFR_BP entry, and in the Dialog Structure pane, double-click Maintain Field
Status for Field Selection String.
5. Make the following Fields settings:
Description Hide Display Opt.entry Req.entry
Fund Center Selected
Fund Selected
Functional Area Selected
Grant Selected
Business Area Selected
Review all other Field statuses for your business process needs.
6. Choose Enter.
Result
The Field Status String ZFR_BP is now created / maintained.
3.10.4 Define Document Types
Use

In this IMG activity, you create the document types for the documents in Funds Management.
Document types are used to classify the documents. You can define characteristics for each
document type that controls how the document is entered or they may be recorded in the
document itself. For each document type, you must specify:
Procedure
Funds Management-Specific Postings → Earmarked Funds & Funds
Transfers → Define Document Types
Transaction
Code
SPRO
Values
Comment
Document Type Category 30 – Fund
Reservation
Document Type 11
Number Range 03
Field Status Group 1000
Group Key for Earmarked Funds
Copying Template
FMRE
4. Choose Enter.
Result
The Document Type Fund Reservation is maintained with above selections.
3.10.5 Define Rules for Account Assignment Transfer
Use
In this step you define which account assignments are to be transferred from the earmarked fund
to the follow-on document when posting a document with reference to an Earmarked fund.
Procedure
Funds Management-Specific Postings → Account Assignment Transfer
→ Define Rules for Account Assignment transfer
Transaction
Code
SPRO

Rule 1000
Description BP Rule 1000
4. Choose Enter.
6. Select the newly created entry, and in the Dialog Structure pane, double-click Maintain Field
to be Transferred.
7. Group the fields as follows:
Group 1 Group 2 Group 3
Order Number, Fund, Fund Center,
Functional Area, Grant
Cost Center, Network
Number, WBS
GL
Account
Result
The account assignment Rule 1000 is now defined.
3.10.6 Assign Rules
Use
In this IMG activity, you assign the rules for the account assignment transfer from the earmarked
funds to individual activities (such as purchase order, G/L account posting).
Procedure
Funds Management-Specific Postings → Earmarked Funds and Funds
Transfers → Account Assignment Transfer → Assign Rules
Transaction
Code
SPRO
Activity *
Rule 1000
4. Choose Enter.
Result
The newly created Rule is now assigned to ALL activities.

3.11Commitment Updates and Integration
3.11.1 Assign Update Profile to FM Area
Use
In this step you define your update profile per FM area. Update profiles support system
configuration as a result of the business and executable features they contain for the controlling if
updates. Via the update profile, for example, you can define whether a purchase requisition
consumes budget or not (statistical postings).
Procedure
Actual and Commitment Update / Integration → General Settings →
Assign Update Profile to FM Area
Transaction
Code
SPRO
FM Area 1000
Update Profile 000102
4. Choose Enter.
Result
The Update Profile 00102 is now assigned to FM Area 1000.
3.11.2 Override Update Profile
Use
this IMG activity, you can override the valid settings of an update profile in the standard system.
Override for a value type. You can individually specify for each update profile and value type,
which document date should be called for the period assignment of commitment and actual data
in Funds Management. This refers to the period in which the actual data in the Information
system should be displayed for the payment budget and/or the commitment budget. The update
periods are determined by one of the following: (a) Posting/Document date (b) Due date (c)
Delivery date
In addition, you can specify for each value type that the update in Funds Management should
only be statistical. This means that the posting is not subject to availability control and does not
use any budget.
Procedure

Override Update Profile
Transaction
Code
SPRO
and Values
Comment
Update Profile 000102
Value Type <value type> Leave blank or enter
Value as applicable (such
as 60)
Period-based Encumbrance
Tracking for Payment Budget
Selected
4. Choose Enter.
Result
The Update Profile 00102 is now overridden as shown.
3.11.3 Make Other Settings
Use
In this IMG activity, you can define:
• When the goods receipt should be included in Funds Management
• The process by which tax should be displayed
• Whether the derivation of FM Account Assignments only occurs for real Controlling
Objects or also for statistical Controlling objects
• Which documents should be used for determining the Carry forward Level
• Which Currency Type is used for currency integration (see section "Define Currency Type
for Currency Integration")
• Whether sales orders should be updated in FM.
Procedure
Make other Settings
Transaction
Code
SPRO

FM Area 1000
Sales Order Integration:
Deactivate Update
Select or deselect, as
applicable
Review the other setting on this screen, and make any applicable adjustment.
4. Choose Enter.
Result
The other settings are completed as needed.
3.11.4 Assign Number Range to FM Area
Use
In this IMG activity, In this step, you store a number range interval for actual data documents for
each FM area.
Procedure
Actual and Commitment Update / Integration → Basic Settings → FM
Line Items → Assign Number Range to FM Area
Transaction
Code
SPRO
2. In the 1000 row, enter the following value:
Number Range 01
3. Choose Enter.
Result
The Number 01 is now assigned to FM Area 1000 actuals data.
3.11.5 Activate / Deactivate Funds Management
Use
In this step, you activate the Funds Management (FM) account assignment derivation and
update of documents from the feeder components for FM to FM for specific company codes. If
you have combined a number of company codes under an FM area, you have the option of
activating specific company codes only or of leaving other company codes deactivated.

Procedure
Actual and Commitment Update / Integration → Activate / Deactivate
Funds management
Transaction
Code
SPRO
2. In the row for Company Code 1000, FM Area 1000, make the following entries:
Account Assignment Derivation Selected
Activation FM Update Selected
3. Choose Enter.
Result
The Account Assignment Derivation and FM Update is now activated for Company Code 1000,
FM Area 1000.
3.12 Closing Operations
3.12.1 Open Periods for FM Postings
Use
In this step, you create a number range interval for fiscal year change documents for each FM
area. Fiscal year change documents are created for Funds Management documents that are
carried forward to a new fiscal year using program Closing Operations: Carry forward of Open
Items, or whose carry forward was reset again using program Closing Operations: Reset Carry
forward of Open Items (RFFMCCFR).
Procedure
Additional Functions → Closing Operations → Open and Close Periods /
Fiscal Year Years → Posting → Individual Processing
Transaction
Code
FMIR
Budget category 9H

Fiscal Year 2009
Accounts Assignment Element/s All Acct Assgmt.
From Period 01
To Period 12
5. Choose Enter.
Result
Posting periods 01 through 12 are assigned for Fiscal year 2009 for FM Area 1000.
3.12.2 Enter Default Settings
Use
In this IMG activity, you define per FM area, which closing operations can be carried out at the
fiscal year change: (1) Carrying forward commitments; (2) Carrying forward budget for
commitments; (3) Carrying forward residual budget;
Procedure
Closing Operations → Enter Default Settings
Transaction
Code
SPRO
FM Area 1000
Commt cfwd allwd Selected
Bdgt CF cmt allow Selected
Res.bgt cf alld Selected
4. Choose Enter.
Result
The Basic settings for Carry Forwards are now set for the FM area 1000.

3.12.3 Enter Settings for Commitment Item Carry Forward
Payment Budget
Use
In this step, you specify per FM area, fiscal year, and value type (such as purchase orders or
invoices), whether carrying forward commitments for the payment budget to the new fiscal year is
allowed or not. The settings made here override any default settings that already exist.
Procedure
Closing Operations → Commitment Closing Operations → Enter
Settings for Commitment Item carry Forward Payment Budget
Transaction
Code
FM Area Fiscal Year Value Type If C/Fed. Is allowed
1000 2009 51 Selected
1000 2009 81 Selected
4. Choose Enter.
Result
The carry forward settings for payment budget by value type are set as shown.
3.12.4 BCS - Activate Budget Carry Forward for Commitment
Use
In this IMG activity, you define for which value type and budget category the carry forward of
budget for commitment should be activated or deactivated for each FM area/fiscal year. You can
define the settings for individual value types or for all value types that are used in the field value
type.
Procedure
Closing Operations → Closing Operations for BCS → Activate Budget
carry Forward for Commitment
Transaction
Code
SPRO

FM Area Fiscal year Value Type Budget Category If Active
1000 2009 51 9F Active
1000 2009 81 9F Active
4. Choose Enter.
Result
The carry Forward settings for BCS for Ledger 9F (AVC ledger 9F) are now activated.
3.12.5 BCS – Define Budget Entry Documents for Commitment
carry forward
Use
By default, the budget carry forward for commitment is logged in a budget entry document with
both a sender and receiver line and for the sender line of the transaction,
Procedure
Closing Operations → Closing Operations for BCS → Define Budget
Entry Document for Commitment carry Forward
Transaction
Code
Values
Comment
FM Area BPCF
Header text / Name BP – C/Fwd. Doc type
Settings for Receiver – Budget
Type
CF
Settings for receiver - Period 01
Settings for receiver – Distribution
Key
00
Settings for Sender – Budget Type CF
Settings for Sender – Period 12
4. Choose Enter.
Result

The Document settings with Budget Type and period settings are set for Carry Forward for BCS.

Funds management configuration sap ag

More Related Content

What's hot

Similar to Funds management configuration sap ag

Recently uploaded

Funds management configuration sap ag