Creating and Delivering Online Presentations PPT

Business Communication
Creating & Delivering
Online Presentations
Mr. Jiveshwar Sharma (Introduction and Principles)
Ms. Huma Tabassum (Principles Contd.)
Ms. Anupama - Do's and Don'ts
Mr. Kapil Khurana - Tips for Delivering
Mr. Jiveshwar Sharma – Tools for Creating & Delivering
MBA (WE) 2014-16 (Section-B)
http://bitly.com/ipuwe

Introduction 2
Presentations can be Confusing
Definition?
There are 30 million
…even Or…
can
makeB yuotu hhaopwpy?
presentations held each day*
… might take
long hours
* Estimate
...and if successful,
http://bitly.com/ipuwe MBA (WE) 2014-16 (Section-B)

Principles 3 6
Audience Message Content
Visuals Format Simplicity

Principle 1: Know Your Audience (KYA) 4
HHoawve w yilolu y oeuve krn foilwle ydo au rK AYuCd Fieonrmce??
How will they get benefit ?
Find out, the bad
What to accomplish ?
Which design to use ?

Principle 2: Message 5
What do you want
them to remember?

Principle 3: Content 6
Would you
like this?
Consider
the content
Think how to deliver
the message…
6 W’s
What
Why
Who
Where
When
How
…and tell your story
Have a story Put it all
together

Principle 4: Keep it simple
7
Less is MORE!!

Principle 4: Keep it simple contd.
8
Instructional Technology:
A complex integrated process involving
people, procedures, ideas, devices, and
organization, for analyzing problems and
devising, implementing, evaluating, and
managing solutions to those problems in
situations in which learning is purposive and
controlled

Principle 4: Keep it simple contd. 9
Instructional Technology;
A process
involving people, procedures, tools
for solutions
to problems in learning
Even Better?

Principle 5 : Format 10
FONT
Color
Style

Principle 6: Visual 11
Pictures to provide context
Photographs for realism
Charts and graphs to minimize data
Do not over do it!

Images
2
How do we take information during a presentation ?
Text 7%
Visual 55%
Vocal 38%
Better ??

Charts 13
Items Sold in Q1’2002
100
90
80
70
60
50
40
30
20
10
January February March April
Bat 20.4 27.4 90 20.4
Hockey 30.6 38.6 34.6 31.6
0
January February March April
Bat
Hockey
Better ??

DO’s AND DON’TS OF ONLINE PRESENTATION 14
• Success to Online Presentation lies in the work that we put
into designing our deck of Slides.
• In an in-person presentation, we are the main visual for our
audience, and our slides are merely visual aids.
• But when it comes to a online presentation, our slides aren’t
visual aids; they are the visuals.

1. START WITH THE RIGHT TOOL 15
Lync
Go to Meeting
• How many people will
the tool accommodate?
• How much does it cost?
• Which features will we
need?
• How is audio handled?
• Do we want to record
the presentation and
make them available
for later viewing?

2. SCHEDULE YOUR ONLINE PRESENTATION 16
TOPIC
DATE AND TIME
Conference Call in
number
Custom URL to join Presentation.
INCLUDE MEETING AGENDA

3. HELP EVERYONE BE ON TIME 17
CALENDARING Feature that can help
make sure everyone gets there on time
and knows the Topic.

4. EFFECTIVE SLIDE DESIGN 18
a. One point per slide b. Visually arrange bullet
points
c. Add small graphics

4. EFFECTIVE SLIDE DESIGN CONTD 19
d. Animations
The less animation we use, the faster
our slides will load during online
presentation.
There is one type of animation that is
acceptable – and very useful – and
that is the idea of a “build” or a
“reveal”. This is simply where we
keep adding bits to a slide as we talk
about it.

5. Find Ways to Interact With Your Audience 20
•Nearly, All Online Presentation
platforms offers way to ask
polling questions and
immediately report on them.
•We can even poll them to
determine what content they’ll
like to focus on.
Passive
listening

6. IT’s OKAY TO CHEAT 21
In an online Presentation
preparing notes and keeping
them near at our desk ensures
no important point has been
missed.

7. FIND A QUIET LOCATION 22
• Start giving presentation from a
location or room which is going
to have minimal background
noise.
• Furthermore, if our presentation
agenda includes topics that are
confidential, then it is
preferable to sit in a private
room.

23 8. CLEAN UP YOUR DESKTOP
• It’s an online Presentation so
those dirty coffee mugs on our
desk can stay! Be Cautious!
• However, we should clean up all
the application and file icons on
our computer desktop. They are
distracting for our participants
and could include something
which is confidential.
DON’T

9. TURN OFF MESSAGING APPLICATIONS 24
If you are logged into any instant
messaging services on your
computer, it is advisable to log
out completely or set your
status to “do not disturb”.

10. OPEN YOUR PRESENTATIONS FILES 25
As participants join online presentation, they will be able to see your
computer desktop live – so be ready! Have your meeting presentation
file open so it’s the first thing they see. A nice touch would be if you
have written a welcome note on the first slide, for example: “Welcome
to the meeting! Topic: …..”

Tips On Delivering Online Presentation 26
What is the need to learn the tips on delivering online presentation ??
Following are some of the reasons….
 Giving presentations to audiences, large or small, can be scary, intimidating & overwhelming.
 Every word, content of the presentation, your appearance, tone of your voice will be inspected in every
way .
(Audience criticism)
 Business presentations can take many forms. Some are highly formal with detailed information.
(Keep it simple & short)
 The technical aspects – what will you do if the projector goes out. Do you have a backup plan ??
(Rare case). Come early and inspect the functioning of all the appliance (laptop, projector, CD..)

Tips On Delivering Online Presentation (contd..) 27
 For professionals today, presentation and public-speaking skills are more important than ever.
 At the end of the day each presenter would want that when audience leaves, they will remember the
Information and be impressed with the overall presentation.
 Strong presentation skills and the ability to engage and connect can truly set you apart from the crowd.
Following are some of the tips on how to accomplish the purpose.

1. Know your audience &
understand its
perspective -
• Whether your goal is
persuasion or simply to
inform, you need to
understand your
audience.

• 2. Research thoroughly –
• You should be an expert
on the subject , you
should have critical facts
as well as much of little
known information.

• 3. Write your speech –
• You cannot afford
Spontaneousunprepared with lots
of attendees.
• Give the appearance of talking to
audience instead of reading to
them.
• Words and phrases should be
precise and predetermined.

• 4. Rehearse Alone –
• Do this repeatedly. Read
your speech and watch
your presentations
dozens of times.

• 5. Do a dress rehearsal –
a) Enlist some people you
trust to give honest
opinions.
b) Give them the
presentations.
c) Have them make notes.
d) Have them also
concentrate on your body
language.

• 6. Tweak the
presentation -
a) Take what you learned
from dress rehearsal
and make
modifications.
b) Put yourself in audience
when you give
presentation.

• 7. Prepare yourself –
• Unless you give
presentations for living,
you are going to be
nervous and hence
prepare yourself before
you perform.

• 8. Present the material –
a) Remember you are an
expert
b) Also remember you will
be nervous
c) Imagine them in their
underwear
d) Use eye contact.

• 9. End the presentation –
a) Thank everyone for their
attention
b) Mention if you are
available for personal
consultation.
c) Do not spend lot of time
in exit, you’re done.
d) Exit gracefully.

Tools for Creating Online Presentations 37
Microsoft
Powerpoint
Google
Presentations
Prezi Photosnack
1. Microsoft Office - Powerpoint
2. PowToon
3. Open Office Impress
4. Lotus Notes Presentation
5. Oomfo
6. Keynote
7. Slide Bureau
8. Haiku Deck
9. Projeqt
10.Emaze
11.Camtasia
12.EWC Presenter
13.SlideRocket
14.Vuvox
15.Empressr
16.Scrollshow
17.Knovio
18.Present.Me
19.VCASMO

Tools for Delivering Online Presentations 38
1. Microsoft Office - Presentation Online Service
2. Google Presenter
3. Adobe Presenter
4. SlideShare
5. SlideDog
6. Presentation Assistant
7. authorSTREAM
8. Zentation
9. Prezi
10.Brainshark
11.Vcasmo
12.ViewletBuilder
13.Zoho Show

Bibliography / References 39
• Presenting to Win (Jerry Weissman)
• The Presentation Secrets of Steve Jobs (Carmine Gallo)
• Everyone Communicates, Few Connect (John C. Maxwell)
• Hubspot.com
• Hongkiat.com
• MakeUseOf.com
• LifeHacker.com

Thank You
Questions?
Comments and opinions would be appreciated.
Presentation available at Forum – http://ipu.jiveshwarsharma.com

Creating and Delivering Online Presentations PPT

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