The document provides an overview of contract management practices on Indian Railways. It discusses various types of contracts including lump sum, schedule, and piece-work contracts. It also covers tendering processes like open tenders, limited tenders, and single tenders. Key aspects of contract management covered include classification of works, approved lists of contractors, pre-tender precautions, and general principles for contracts. The presentation aims to inform about best practices for fair and transparent tendering and contract execution on the railways.
Allocations and classification in Indian RailwaysNageswara Rao M
1. The document discusses the revised classification of expenditure and earnings for Indian Railways effective April 1, 1979 based on recommendations from a task force.
2. It outlines the major head, sub-major heads, minor heads, and detailed heads for organizing the accounts. The heads are grouped under demands for general superintendence and services, repairs and maintenance, operations, and staff welfare.
3. Various demands are described including those for permanent way and works, motive power, carriages and wagons, plant and equipment, operating expenses for rolling stock and equipment, traffic, and fuel. Demands also cover staff welfare, retirement benefits, and miscellaneous working expenses.
Lecture given by M.Nageswara Rao, SSO(A)/south central railway, secunderabad on the subject of "Railway classification of expenditure or Railway Allocation rules on 10th September, 2011 at ESTC/Lallaguda, Secunderabad.
This document discusses traffic suspense accounts and provides suggestions to clear traffic suspense. It contains the following key points:
1. Traffic suspense represents earnings that have accrued but not been physically realized, and includes station outstandings, accounts office balance sheet, cash in transit, and demands recoverable.
2. Station outstandings are further classified as Class A (cash disallowances, forged notes) and Class B (freight on hand, invoices requiring clearing).
3. Accounts office balance sheet includes unrealized carriage bills against government agencies and amounts kept pending clearance.
4. Suggestions to clear traffic suspense include enforcing remittances on admitted debits, monitoring cash
The document outlines the Railway Servants (Pass) Rules 1986 which regulate the issuance of passes and privilege ticket orders to railway servants for travel by train. It defines key terms like "railway servant", "pass", and "privilege ticket order". It describes the different types of passes including metal passes, card passes, and cheque passes. It details the entitlements and validity of passes on privilege and duty accounts for various railway employee grades. It also covers post-retirement complimentary passes and other card passes like residential and school passes.
Lecture on financial and cost control in railway workshopsNageswara Rao M
This document provides an introduction and overview of financial and cost control in railway workshops. It discusses key areas like estimates and budgetary reviews to control spending. It also covers monitoring expenditures on works and initiatives to control costs such as reducing idle time, overtime, and improving safety to reduce compensation. Other areas highlighted for cost control include time and job studies to set standards, costing systems, analyzing variances, reducing production costs, and better utilizing resources.
This document provides guidelines on contract management for mechanical engineers in the Indian Railways. It discusses various topics related to tenders and contracts including the tender process, types of tenders, eligibility criteria, contract conditions, execution of work, measurements and bills, payments, and other general procedures. The overall aim is to help supervisors and officers in the mechanical department better understand the various aspects of managing contracts with external agencies for outsourced activities.
The document discusses various aspects of the Indian Railway budget preparation process. It provides an overview of the key features and objectives of the railway budget, including acting as a coordinating mechanism, management tool, and means to evaluate performance and identify areas of concern. It outlines the parliamentary financial control mechanism secured by the budget. It also describes the accounts department's role in maintaining accounts, compiling budgets, and ensuring no financial irregularities. Finally, it discusses important dates in the budget preparation cycle and steps that can help prevent defects in budgeting.
Allocations and classification in Indian RailwaysNageswara Rao M
1. The document discusses the revised classification of expenditure and earnings for Indian Railways effective April 1, 1979 based on recommendations from a task force.
2. It outlines the major head, sub-major heads, minor heads, and detailed heads for organizing the accounts. The heads are grouped under demands for general superintendence and services, repairs and maintenance, operations, and staff welfare.
3. Various demands are described including those for permanent way and works, motive power, carriages and wagons, plant and equipment, operating expenses for rolling stock and equipment, traffic, and fuel. Demands also cover staff welfare, retirement benefits, and miscellaneous working expenses.
Lecture given by M.Nageswara Rao, SSO(A)/south central railway, secunderabad on the subject of "Railway classification of expenditure or Railway Allocation rules on 10th September, 2011 at ESTC/Lallaguda, Secunderabad.
This document discusses traffic suspense accounts and provides suggestions to clear traffic suspense. It contains the following key points:
1. Traffic suspense represents earnings that have accrued but not been physically realized, and includes station outstandings, accounts office balance sheet, cash in transit, and demands recoverable.
2. Station outstandings are further classified as Class A (cash disallowances, forged notes) and Class B (freight on hand, invoices requiring clearing).
3. Accounts office balance sheet includes unrealized carriage bills against government agencies and amounts kept pending clearance.
4. Suggestions to clear traffic suspense include enforcing remittances on admitted debits, monitoring cash
The document outlines the Railway Servants (Pass) Rules 1986 which regulate the issuance of passes and privilege ticket orders to railway servants for travel by train. It defines key terms like "railway servant", "pass", and "privilege ticket order". It describes the different types of passes including metal passes, card passes, and cheque passes. It details the entitlements and validity of passes on privilege and duty accounts for various railway employee grades. It also covers post-retirement complimentary passes and other card passes like residential and school passes.
Lecture on financial and cost control in railway workshopsNageswara Rao M
This document provides an introduction and overview of financial and cost control in railway workshops. It discusses key areas like estimates and budgetary reviews to control spending. It also covers monitoring expenditures on works and initiatives to control costs such as reducing idle time, overtime, and improving safety to reduce compensation. Other areas highlighted for cost control include time and job studies to set standards, costing systems, analyzing variances, reducing production costs, and better utilizing resources.
This document provides guidelines on contract management for mechanical engineers in the Indian Railways. It discusses various topics related to tenders and contracts including the tender process, types of tenders, eligibility criteria, contract conditions, execution of work, measurements and bills, payments, and other general procedures. The overall aim is to help supervisors and officers in the mechanical department better understand the various aspects of managing contracts with external agencies for outsourced activities.
The document discusses various aspects of the Indian Railway budget preparation process. It provides an overview of the key features and objectives of the railway budget, including acting as a coordinating mechanism, management tool, and means to evaluate performance and identify areas of concern. It outlines the parliamentary financial control mechanism secured by the budget. It also describes the accounts department's role in maintaining accounts, compiling budgets, and ensuring no financial irregularities. Finally, it discusses important dates in the budget preparation cycle and steps that can help prevent defects in budgeting.
Indian railways financial accounts, audit inspection & cash imprestNageswara Rao M
This is presentation given on Railways accounts and related subjects by M.Nageswara Rao, Section Officer (Accounts)/South Central Railway, Secunderabad.
Lecture on financial rules control over expenditure classification of expen...Nageswara Rao M
This document provides a summary of a training session on financial rules and expenditure control in the Indian Railways.
The 3-sentence summary is:
The training covered topics like classification and propriety of expenditures, budgetary controls, cost control measures, and standards of financial propriety to ensure funds are spent appropriately and productivity is increased. Financial reviews are conducted monthly to monitor trends in spending against allotments and initiate control steps. Proper estimates, allotments, and approvals are required before expenditures are incurred to follow budgetary and competency guidelines.
This document provides information about the role and responsibilities of the Comptroller and Auditor General (CAG) of India. Some key points:
- CAG is the supreme audit institution in India established by the Constitution to audit the accounts of the Union, States and Union Territories.
- The purpose of audit is three-fold: to check accounts and financial procedures, ensure expenditures are within approved budgets, and evaluate administrative performance.
- CAG audits all government expenditures and revenues and submits audit reports to Parliament and state legislatures. These reports provide oversight of public spending and guidance for the future.
- The audit process involves draft paragraphs issued to agencies, opportunities for agencies to respond,
1. A Debt Head Report (DHR) summarizes outstanding loan, fund, deposit, and inter-government balances as of the end of the fiscal year.
2. Each railway's Financial Advisor and Chief Accounts Officer must submit their DHR to the Railway Ministry by September 10th (or the date specified), and provide a copy to the statutory auditor. The audited copy must be submitted to the Railway Ministry by September 25th.
3. The DHR includes tables showing the opening balance, closing balance, increase/decrease for each account head, and remarks. It also provides explanations for significant balance variations and comments on balance efficiencies.
The document outlines the history of rail transport beginning with ancient "rut ways" and moving through key developments like the first steam locomotive, establishment of rail lines in India, and growth of the Indian railway system to over 65,000 km of track by 2000-01. It also provides details on zones, rolling stock, finances, and recommendations from the 2003 Railway Audit Norms Committee to modernize audit practices on the railways.
Classification of expenditure recent changes 07.01.2021Nageswara Rao M
This document discusses the classification system used by Indian Railways. It begins by explaining what classification is and providing examples of major heads used in railways for income, expenditure, capital outlay, loans and funds. It then discusses how demands used to be numbered and grouped for revenue and capital. Key changes are highlighted, including converting to a single demand number for the ministry of railways. The document also covers primary units for revenue expenditure, sources of finance for capital expenditure, and changes made to plan heads. Major heads, demands, primary units and plan heads from the past are described and compared to the current system.
Audit objections draft para & audit para in Indian RailwaysNageswara Rao M
This document provides information about statutory audits and drafts. It was presented by M.Nageswara Rao, who holds the position of SSO(A)/Hqrs/SC. The document contains a quote by Lord Justice Topes that describes the auditor's role as a watchdog but not a bloodhound. It also lists the date and day that the presentation was given.
CIPS - Centralized Integrated Payment SolutionNageswara Rao M
CIPS is an integrated payment solution developed by CRIS to directly pay contractors and employees through SBI, the nodal bank, from IPAS. It has a single payment gateway, eliminates fraudulent transactions, and does not require uploading data to third party websites. Payments are secured with digital signatures, easy to reconcile, and allow for multiple signatories. CIPS was implemented throughout Indian railways starting in September 2019 after an initial trial by COFMOW in April 2019.
This document contains a quiz on rules related to railway servant passes. It includes 33 multiple choice questions about definitions related to passes, eligibility criteria for different types of passes, validity periods, authorized companions, and more. The questions cover topics like what constitutes a pass, who qualifies as family, the number of pass sets issued annually, higher class passes given for medical reasons, and competent authorities for addressing pass-related issues. The document provides the question, multiple choice answers, and indicates the correct answer for each question.
1. The document discusses various tools used for controlling expenditures in the railway system, including standards of financial propriety, budget proportions, monthly financial reviews, estimates, and the schedule of powers.
2. It outlines principles of financial propriety regarding expenditures being reasonable and prudent, not for personal benefit, and allowances not being a source of profit.
3. Budget proportions and monthly financial reviews are used to compare actual spending to allotments and identify variances, with the reviews consolidated for railway leadership. Estimates must be approved and funds allotted before expenditures are incurred.
4. The schedule of powers delegates financial authorities to different levels of officers in a structured manner subject to rules, propriety, and available
The document outlines the process for developing the annual Works Programme on railways. [1] Chief engineers coordinate proposals from departments and prioritize works within the budget ceiling. [2] Preliminary programmes are submitted to the Railway Board in August with cost estimates. [3] The board provides feedback and railways submit a final programme in November/December. [4] Out-of-turn proposals can be approved during the year for urgent works within delegated powers.
Primary units are the objects of expenditure used to analyze government spending. They classify expenditures by cost elements like wages, materials, contracts etc. Some key primary units include salaries under PU 01, materials from stock under PU 27, contractual payments under PU 32, electricity costs under PU 30, and a miscellaneous category under PU 99. In total over 50 primary units are outlined with descriptions of what types of expenditures are allocated to each code.
Annexure j of Appropriation Accounts of Indian RailwaysNageswara Rao M
This document discusses Appropriation Accounts and common misclassifications that occur in them. It provides examples of demands that are often misclassified, such as Demand No. 9 and Demand No. 8. Areas where mistakes typically happen are also outlined, such as between Development Fund and Depreciation Reserve Fund. Suggestions are made to conduct refresher courses for staff and apply a materiality concept from commercial organizations to Appropriation Accounts for Railways to help prevent these types of misclassifications.
1. The document describes a Works Register, which is a collective record of expenditure used to track the budget and costs of sanctioned works projects.
2. It provides details on how the Works Register, Form E-1473, is structured and maintained, including totaling expenditure on a monthly, yearly, and up-to-date basis for each work.
3. A single Works Register is kept for all sanctioned works, including revenue works, with details on sanctioned estimates, expenditures, advances, and materials.
Advance planning of works programme in Indian Railways alongwith with related...SrinivasaRao Guduru
The document provides guidelines for the advance planning and preparation of the annual railway works program in India. It discusses how investment proposals are developed from the division level upwards and coordinated. Major projects benefiting the entire railway system are planned at the headquarters level. Estimates must be detailed and based on surveys before inclusion in the works program. The works program is compiled into a format listing projects, expenditures, and outlays. It is scrutinized by the Railway Board before the railways submit preliminary and final works programs within given financial ceilings.
The document outlines the permanent negotiation machinery between Indian Railways and railway staff. It establishes staff councils at the divisional and railway levels to discuss issues related to staff welfare and working conditions. It also establishes a three-tier negotiating system - at the divisional, railway board, and tribunal levels - to resolve disputes between railway labor unions and the administration. Issues not resolved at lower levels can be escalated to higher levels, with an ad-hoc tribunal composed of union and administration representatives serving as the final arbiter for important disputes not resolved between the Railway Board and labor federations.
A presentation about IPAS (Integrated Payroll Accounting System) as part of AIMS (Accounting Informtion Management System) of Indian Railways IT application
The document contains a 50 question quiz on Railway Servant Leave Rules. Some of the key details covered in the quiz include:
- Railway employees are entitled to 30 days of LAP and 20 days of LHAP per year.
- Female employees receive 180 days of maternity leave. Paternity leave is 15 days for employees with less than two surviving children.
- The maximum number of LAP days that can be accumulated is 300. LAP is credited at 2.5 days per month.
- Study leave is a maximum of 36 months and special disability leave for accidents is up to 280 days.
- Joining time allowed is 10-15 days depending on distance between stations and travel method.
The document discusses tools for controlling expenditure, including budget proportions, monthly financial reviews, and schedules of powers. Budget proportions allow accounting officers to estimate projected spending under each sub-head of a grant based on factors like past spending patterns. Monthly financial reviews track actual versus estimated expenditure. Schedules of powers define spending limits of different levels of authority to ensure expenses are properly authorized.
Indian railways financial accounts, audit inspection & cash imprestNageswara Rao M
This is presentation given on Railways accounts and related subjects by M.Nageswara Rao, Section Officer (Accounts)/South Central Railway, Secunderabad.
Lecture on financial rules control over expenditure classification of expen...Nageswara Rao M
This document provides a summary of a training session on financial rules and expenditure control in the Indian Railways.
The 3-sentence summary is:
The training covered topics like classification and propriety of expenditures, budgetary controls, cost control measures, and standards of financial propriety to ensure funds are spent appropriately and productivity is increased. Financial reviews are conducted monthly to monitor trends in spending against allotments and initiate control steps. Proper estimates, allotments, and approvals are required before expenditures are incurred to follow budgetary and competency guidelines.
This document provides information about the role and responsibilities of the Comptroller and Auditor General (CAG) of India. Some key points:
- CAG is the supreme audit institution in India established by the Constitution to audit the accounts of the Union, States and Union Territories.
- The purpose of audit is three-fold: to check accounts and financial procedures, ensure expenditures are within approved budgets, and evaluate administrative performance.
- CAG audits all government expenditures and revenues and submits audit reports to Parliament and state legislatures. These reports provide oversight of public spending and guidance for the future.
- The audit process involves draft paragraphs issued to agencies, opportunities for agencies to respond,
1. A Debt Head Report (DHR) summarizes outstanding loan, fund, deposit, and inter-government balances as of the end of the fiscal year.
2. Each railway's Financial Advisor and Chief Accounts Officer must submit their DHR to the Railway Ministry by September 10th (or the date specified), and provide a copy to the statutory auditor. The audited copy must be submitted to the Railway Ministry by September 25th.
3. The DHR includes tables showing the opening balance, closing balance, increase/decrease for each account head, and remarks. It also provides explanations for significant balance variations and comments on balance efficiencies.
The document outlines the history of rail transport beginning with ancient "rut ways" and moving through key developments like the first steam locomotive, establishment of rail lines in India, and growth of the Indian railway system to over 65,000 km of track by 2000-01. It also provides details on zones, rolling stock, finances, and recommendations from the 2003 Railway Audit Norms Committee to modernize audit practices on the railways.
Classification of expenditure recent changes 07.01.2021Nageswara Rao M
This document discusses the classification system used by Indian Railways. It begins by explaining what classification is and providing examples of major heads used in railways for income, expenditure, capital outlay, loans and funds. It then discusses how demands used to be numbered and grouped for revenue and capital. Key changes are highlighted, including converting to a single demand number for the ministry of railways. The document also covers primary units for revenue expenditure, sources of finance for capital expenditure, and changes made to plan heads. Major heads, demands, primary units and plan heads from the past are described and compared to the current system.
Audit objections draft para & audit para in Indian RailwaysNageswara Rao M
This document provides information about statutory audits and drafts. It was presented by M.Nageswara Rao, who holds the position of SSO(A)/Hqrs/SC. The document contains a quote by Lord Justice Topes that describes the auditor's role as a watchdog but not a bloodhound. It also lists the date and day that the presentation was given.
CIPS - Centralized Integrated Payment SolutionNageswara Rao M
CIPS is an integrated payment solution developed by CRIS to directly pay contractors and employees through SBI, the nodal bank, from IPAS. It has a single payment gateway, eliminates fraudulent transactions, and does not require uploading data to third party websites. Payments are secured with digital signatures, easy to reconcile, and allow for multiple signatories. CIPS was implemented throughout Indian railways starting in September 2019 after an initial trial by COFMOW in April 2019.
This document contains a quiz on rules related to railway servant passes. It includes 33 multiple choice questions about definitions related to passes, eligibility criteria for different types of passes, validity periods, authorized companions, and more. The questions cover topics like what constitutes a pass, who qualifies as family, the number of pass sets issued annually, higher class passes given for medical reasons, and competent authorities for addressing pass-related issues. The document provides the question, multiple choice answers, and indicates the correct answer for each question.
1. The document discusses various tools used for controlling expenditures in the railway system, including standards of financial propriety, budget proportions, monthly financial reviews, estimates, and the schedule of powers.
2. It outlines principles of financial propriety regarding expenditures being reasonable and prudent, not for personal benefit, and allowances not being a source of profit.
3. Budget proportions and monthly financial reviews are used to compare actual spending to allotments and identify variances, with the reviews consolidated for railway leadership. Estimates must be approved and funds allotted before expenditures are incurred.
4. The schedule of powers delegates financial authorities to different levels of officers in a structured manner subject to rules, propriety, and available
The document outlines the process for developing the annual Works Programme on railways. [1] Chief engineers coordinate proposals from departments and prioritize works within the budget ceiling. [2] Preliminary programmes are submitted to the Railway Board in August with cost estimates. [3] The board provides feedback and railways submit a final programme in November/December. [4] Out-of-turn proposals can be approved during the year for urgent works within delegated powers.
Primary units are the objects of expenditure used to analyze government spending. They classify expenditures by cost elements like wages, materials, contracts etc. Some key primary units include salaries under PU 01, materials from stock under PU 27, contractual payments under PU 32, electricity costs under PU 30, and a miscellaneous category under PU 99. In total over 50 primary units are outlined with descriptions of what types of expenditures are allocated to each code.
Annexure j of Appropriation Accounts of Indian RailwaysNageswara Rao M
This document discusses Appropriation Accounts and common misclassifications that occur in them. It provides examples of demands that are often misclassified, such as Demand No. 9 and Demand No. 8. Areas where mistakes typically happen are also outlined, such as between Development Fund and Depreciation Reserve Fund. Suggestions are made to conduct refresher courses for staff and apply a materiality concept from commercial organizations to Appropriation Accounts for Railways to help prevent these types of misclassifications.
1. The document describes a Works Register, which is a collective record of expenditure used to track the budget and costs of sanctioned works projects.
2. It provides details on how the Works Register, Form E-1473, is structured and maintained, including totaling expenditure on a monthly, yearly, and up-to-date basis for each work.
3. A single Works Register is kept for all sanctioned works, including revenue works, with details on sanctioned estimates, expenditures, advances, and materials.
Advance planning of works programme in Indian Railways alongwith with related...SrinivasaRao Guduru
The document provides guidelines for the advance planning and preparation of the annual railway works program in India. It discusses how investment proposals are developed from the division level upwards and coordinated. Major projects benefiting the entire railway system are planned at the headquarters level. Estimates must be detailed and based on surveys before inclusion in the works program. The works program is compiled into a format listing projects, expenditures, and outlays. It is scrutinized by the Railway Board before the railways submit preliminary and final works programs within given financial ceilings.
The document outlines the permanent negotiation machinery between Indian Railways and railway staff. It establishes staff councils at the divisional and railway levels to discuss issues related to staff welfare and working conditions. It also establishes a three-tier negotiating system - at the divisional, railway board, and tribunal levels - to resolve disputes between railway labor unions and the administration. Issues not resolved at lower levels can be escalated to higher levels, with an ad-hoc tribunal composed of union and administration representatives serving as the final arbiter for important disputes not resolved between the Railway Board and labor federations.
A presentation about IPAS (Integrated Payroll Accounting System) as part of AIMS (Accounting Informtion Management System) of Indian Railways IT application
The document contains a 50 question quiz on Railway Servant Leave Rules. Some of the key details covered in the quiz include:
- Railway employees are entitled to 30 days of LAP and 20 days of LHAP per year.
- Female employees receive 180 days of maternity leave. Paternity leave is 15 days for employees with less than two surviving children.
- The maximum number of LAP days that can be accumulated is 300. LAP is credited at 2.5 days per month.
- Study leave is a maximum of 36 months and special disability leave for accidents is up to 280 days.
- Joining time allowed is 10-15 days depending on distance between stations and travel method.
The document discusses tools for controlling expenditure, including budget proportions, monthly financial reviews, and schedules of powers. Budget proportions allow accounting officers to estimate projected spending under each sub-head of a grant based on factors like past spending patterns. Monthly financial reviews track actual versus estimated expenditure. Schedules of powers define spending limits of different levels of authority to ensure expenses are properly authorized.
This document outlines budget demands across 3 segments - revenue demands for staff payments and other payments, works demands for capital and railway funds, and non-budget items. It provides a breakdown of budget allocations by segment and category for review.
The document outlines the schedule of powers (SOP) delegated by the President of India to General Managers and subordinate officers on South Central Railway. The SOP contains six parts covering works, medical, miscellaneous, stores, commercial, and establishment matters. General Managers are delegated powers from the President of India according to the SOP, which is contained in six parts addressing different functional areas.
The document discusses operating ratio and financial ratios used to measure the financial efficiency of railways. It defines operating ratio as the percentage of gross working expenses to gross earnings, with a lower ratio considered more desirable. It provides examples of operating ratio calculations using figures for gross earnings, working expenses, suspense accounts, and appropriations. A ratio below 80% is generally considered good for railways. The document also discusses how changing accounting policies around lease charges affected working expenses and operating ratio calculations for Indian Railways.
this is a presentation prepared for participants at C-TARA, Indian Railways, Secunderabad. By M.Nageswara Rao, Senior Section Officer(Accounts), South Central Railway, Secunderabad.
Now Yoga is recognized all over the World and June 21 is declared by UN as YOGA DAY. In this connection, I wish to elaborate the benefits of yoga as stated by Shri Shri Ravi Shankar in his speeches.
Exam writing skills - by Shri Raju Kancharla, IRAS, FA&CAO/SW RlyNageswara Rao M
This document provides tips for answering exam questions effectively. It recommends glancing over the entire exam paper first to budget time for each question. Easy questions should be answered first, followed by a mix of other questions. Key details in each question should be identified. Essay questions require understanding, analysis, evaluation and expression while short questions focus on comprehension, basic concepts, application and personal observation. When answering critical thinking questions, the main points are to explain concepts, discuss relevance, apply information, analyze relationships, synthesize concepts, and evaluate by comparing advantages and disadvantages. Getting stuck on a question? Take a breath, review notes, think broadly, and write something related to key words.
The document discusses various aspects of contract and tender management including:
1) Different types of contracts like firm-fixed-price, cost-plus-fixed-fee, and incentive contracts that allocate risk differently between contractors and customers.
2) Key elements of the contract administration cycle including change management, quality control, and dispute resolution.
3) Reasons for contract termination like technological changes or contractor default.
4) Best practices for negotiations including defining objectives, evaluating opponents, and establishing strategies.
5) Components of a tender dossier such as technical specifications, eligibility criteria, and evaluation methods.
The document discusses the tender process for construction projects. It involves project definition, selecting tenderers, issuing tender documentation, criteria for selection, calling for tenders, tender meetings, amendments, submission and closing, tender analysis of work experience, price, company finances and personnel, ongoing projects, and conformity to conditions. Selection criteria include conformity, capability, innovation, price and construction period. Tenders can be rejected for noncompliance, incomplete details, too high or low prices, too much work in progress, insufficient finances, or unsatisfactory records.
1. A tender is an invitation from an owner to contractors to bid on a construction project within a specified timeframe and cost. Tenders can be open, sealed, limited, or single and are classified based on bidding requirements and contractor selection.
2. The tender process involves preparing tender documents, publishing a notice inviting bids, submitting and evaluating bids, accepting a tender, and awarding a contract. Key information provided includes project details, completion timeline, earnest money deposits, and bid evaluation criteria.
3. For a contract to be valid, it requires a definite offer from the owner and acceptance from the contractor to complete the specified work, as defined in the contract documents signed by both parties.
Tender Process | A Complete Procurement GuideTender Process
All about Tenders and its Process | Here you will get all the information regarding tenders (Procurement) like what is tender, what is its process, types of tender, how to search tenders, what to do and what not to do in tendering, how to search tenders and more.... you can check our website for more details which is : http://tenderprocess.weebly.com/
The document provides instructions for a school assignment to research and report on accounting scandals. It lists three scandals as examples: Bernie Madoff stole $21 billion from investors and is serving a 150-year prison sentence; Martha Stewart avoided stock losses by selling before a decline was public and served 5 months in jail; Charles Ponzi ran an investment scam without actually investing, was charged with fraud, tried and served 5 years in prison. The student indicates they will focus their project on the Bernie Madoff scandal.
The document is a curriculum vitae for S.L.P. Mahawedage that summarizes his 18 years of experience in quantity surveying. It details his roles and responsibilities in projects in Qatar, Oman, Dubai and Sri Lanka. It also lists his qualifications including a BSc in Quantity Surveying and courses completed in contract administration and FIDIC contracts.
The document provides details of an internal controls training seminar at a construction site, including the agenda, topics to be covered, and presentations. The seminar will cover an overview of internal controls and the project manager's role, statutory compliance requirements, controls for equipment and procurement, HR and stores controls, MIS preparation, and the site accounts role. Presentation topics include tendering, budgeting, mobilization, material reconciliation, and project completion. The seminar aims to explain the importance of internal controls at construction sites and various control points that must be established.
INFRA_PPP_FewControl points for growth.pptGovind Raj
This document summarizes key details of an infrastructure project financing agreement for the construction of an East-West toll road by L&T. It outlines the total project cost of Rs. 2040 crores to be financed through promoter equity of Rs. 539 crores and senior debt of Rs. 1501 crores. It then describes various aspects of the concession agreement between the SPV and NHAI such as obligations, default conditions, toll rates, and provisions for extensions or early termination.
Arun Kumar is applying for the position of General Procurement & Sub-Contracts Manager with over 20 years of experience in procurement and contracts management across various industries including oil and gas, petrochemicals, and engineering projects. He is currently the Deputy General Manager of Procurement at Dodsal Engineering & Contracting in Dubai, and has previously held procurement roles at Larsen & Toubro, Reliance Industries, and Bechtel. Arun Kumar has extensive experience managing procurement and subcontracting for large EPC projects in various countries.
This ppt is a comprehensive presentation on various aspects for the entities working in the construction domain. Starting from Tendering to Budgeting and going on to indirect tax aspects like VAT and service Tax.
This document summarizes a seminar on construction adjudication. It discusses the differences between contractual and statutory adjudication, features of statutory adjudication like being fast, temporary binding decisions, and recent cases interpreting security of payment legislation. A recent Malaysian case found that pay-when-paid clauses are void and security of payment laws can apply retrospectively to existing contracts unless the legislation clearly states otherwise. The seminar provides tips for contractors in adjudication.
Arbitration Dispute Cross Arguments: Asia NGPipeline -Substance of EPC contra...César del Riego y Fuentes
Case study: ARBITRATION DISPUTE CROSS ARGUMENTS- PROJECTS that EPC CONTRACTS ARE NOT INTENDED TO- case study: Central Asia Natural Gas Pipeline megaproject Claimant/Respondant Argumentation. Study of the Substance of the EPC contract and main features preventing them from being used in certain projects. The huge assumptions of the Contractor (including site ground and unforeseeable events) makes EPC contracts not (supposedly) intended for variations and should be scope closed. Unfortunatelly the usual think is that the Contractors do engage in EPC contracts that will certainly lead to huge liquidated damages and eventIually trigger the bid/performance bonds with no/very limit resource to the contractor. Intensive ground/Underground. Flagship projects not previous experience. Drawings approval by the employer. No/uneffective procedure to Interim Payments upon milestones completion. Foreseeable intensive variations.
SCSI / RICS Presentation on Construction Quantum - Part 1Mark Wearen
This document discusses methods for calculating quantum, or monetary amounts owed, in construction disputes. It examines valuation rules in standard construction contracts like the Public Works Contract, FIDIC Red Book, and RIAI contract. These contracts generally use rates in the contract documents as the basis for valuation and allow for recovery of costs, expenses, losses, and overheads. The document also discusses key concepts like similar work, reasonable rates, fair valuation based on costs plus profit, and direct vs indirect losses. Calculating quantum should follow contractual mechanisms and consider all relevant circumstances.
This CV summarizes Stuart Ashborn's qualifications and 20 years of experience in procurement and purchasing roles. He has worked for several engineering and construction companies procuring equipment and materials for oil, gas and petrochemical projects around the world. His experience includes strategic sourcing, negotiating contracts, purchase order processing, and vendor management.
This document outlines the delegation of powers to subordinate officers of the Executive Director of Mines/Head Office of Mines for Bhilai Steel Plant. It details the financial limits and conditions under which officers like the ED of Mines, Heads of Iron Ore Complex and Flux Department, and departmental heads of E-7 grade can approve various matters related to operation and maintenance contracts like annual plans, budget provisions, tendering process, order placement, extensions, rejections, cancellations and emergency jobs. Approval of the Managing Director is required for certain cases beyond the powers of the ED.
Sanjeewa Laksen Piyasena Mahawedage is an experienced quantity surveyor with over 20 years of experience, including 7 years of experience in the Gulf region. He has worked on large projects in Dubai, Doha, Oman, and Sri Lanka as a senior quantity surveyor, project quantity surveyor, and contract administrator. He is proficient in contract administration, cost estimation, variation management, and claims preparation. Mahawedage holds a BSc in Quantity Surveying from the University of Reading in the UK.
Slides from the niceties of notices and their importance for construction claimsRobert MacDonald
This document summarizes a legal article about notices under the UK's Housing Grants, Construction and Regeneration Act 2009 and the NEC3 construction contract.
The article discusses three recent court cases that dealt with failures to serve payment or pay less notices under the 2009 Act. It also examines issues around distinguishing interim payments from final accounts. Additionally, the document outlines key points in NEC3 regarding compensation event notices and the 8-week time limit for notifying such events. The author notes that in practice, both contractors and project managers often fail to follow the notice procedures as intended by the contracts.
Developers have several potential next steps in response to the UK government's proposal to introduce contracts for difference (CfDs) for solar plants over 5MW starting April 1, 2015. These include: 1) Setting up framework agreements with main equipment suppliers; 2) Mechanizing the CfD application process for project pipelines of 50-200MW; and 3) Organizing "shovel ready" development packs with all rights and approvals in place. Developers may also look to aggregate resources with funders, manufacturers, and O&M providers to form larger solar companies that can more easily obtain CfDs and financing. The government aims to limit spending on solar and may take time to approve very large CfD applications
1) Aspire Mining Limited is developing the Ovoot Coking Coal Project in Mongolia which has a registered JORC resource of 330 million tonnes and potential for future resource growth (Paragraph 23).
2) The Ovoot project is a premium, high quality coking coal located 600km from rail infrastructure, and Aspire is fully funded to complete a pre-feasibility study and exploration program (Paragraph 23).
3) A 411km rail line connecting Ovoot to existing rail infrastructure would provide major economic benefits to northern
1) Aspire Mining Limited is an Australian mining company focused on coal mining projects in Mongolia, including the 100% owned Ovoot Coking Coal Project.
2) The Ovoot project contains a 330 million tonne JORC-compliant coal resource with potential for further growth. The coal is a premium coking coal suitable for steelmaking.
3) Aspire is fully funded to complete a pre-feasibility study for an open-pit mine at Ovoot with a production target of 11-12 million tonnes per year
Presentation is trying to define the intent , content, methods and scope of arbitration and tendering and its implications for the architectural practice.
This document discusses contracts and arbitration in construction projects. It begins by explaining that most construction work is carried out through contract agreements between owners and construction agencies. It then defines what a contract is and lists the prerequisites for a valid contract. The document outlines different types of construction contracts such as lump sum, item rate, cost plus fee, etc. It also discusses the process for selecting contractors, including prequalification and registration requirements. Finally, the document provides an overview of arbitration, defining it as an alternative dispute resolution process where a neutral third party settles disputes between contract parties. It compares arbitration to litigation and lists the key steps in an arbitration procedure.
GCCC contracts experience to date 08'03'11cmcgoverntobin
Presentation by Ciaran McGovern - Operations Director, TOBIN to Engineers Ireland (Thomond / West Region)
8th March, 2011
Presentation title: GCCC Contracts Experience to date:
A review of the operation of the GCCC Contracts on Civil Engineering projects
1. Muhammad Shehzad Ali has over 16 years of experience as a Quantity Surveyor working on commercial and residential building projects in the UAE and Pakistan.
2. He currently works as a Senior Quantity Surveyor for Al Salmeen General Contracting Est managing the costs for sewer line rehabilitation projects in Abu Dhabi.
3. His responsibilities include cost analysis, budget preparation, payment applications, and liaising with consultants, contractors and clients.
This document summarizes policies regarding the classification, registration, and benefits of Micro, Small and Medium Enterprises (MSMEs) in India. It discusses how MSMEs are classified based on investment and annual turnover. It also describes the new UDYAM registration portal for MSMEs. The document outlines various purchase preferences provided to MSMEs in government procurement, including price matching benefits and reserved products. It compares the public procurement policies for MSMEs and Made in India initiatives.
TAMS Traffic Accounts Management System 23.04.2023.pptxNageswara Rao M
TAMS (Traffic Accounts Management System) will integrate multiple existing railway systems like PRS, UTS, FOIS to provide consolidated monthly revenue transaction data and balance sheets. It will enable online apportionment of passenger and freight revenues, paperless station balance sheets, error reconciliation, and generation of traffic books and accounts office balance sheets. TAMS aims to streamline revenue accountal, eliminate manual processes, and facilitate timely settlement of accounts between zones. The TIA (Traffic Inspection Application) module will manage traffic inspection planning and online reporting to improve monitoring. Overall, TAMS seeks to bring financial discipline and transparency to railway revenue management and accounting.
TAMS is a new software being developed and implemented by Indian Railways to integrate revenue accounting across different systems like FOIS, PRS, UTS. It aims to provide consolidated monthly revenue transaction status. TAMS modules include goods and coaching balance sheets, traffic book generation, earnings account, TIA inspections. It reduces manual work by automating processes and enabling online validation and reconciliation. Future goals include full integration with IPAS and automatic account current generation. TAMS development is ongoing with modules being added and improved over time to modernize railway revenue accounting.
The document describes the workflow for files and letters in the e-Office system before and after implementation of e-Office. It includes steps for logging into e-Office, receiving and sending files and letters, attaching documents, putting up notings, approving and signing letters digitally, and downloading documents from executive files. The key functions of the e-Office system like file management, correspondence, approvals and digital signature are explained.
The document discusses plans to introduce computer-based examinations for 70% selections and 30% LDCEs for Group B promotions on Indian Railways starting January 2021. It proposes holding a single, computer-based exam for each vacancy cycle testing professional knowledge, rules, and general awareness. CCAs must prepare question banks with at least 5000 questions each for the 70% and 30% exams by November-December 2020. Exams will be held on a single day across zones to improve transparency and reduce complaints and litigation regarding the selection process.
Earnings Write up by Shri Sundar Ram, Member/RCT(Retd)Nageswara Rao M
Earnings on IR can be improved in 3 key ways:
1. Increasing volumes of passenger (PKM) and freight (NTKM) traffic through better utilization of assets like wagons, engines, and tracks to reach break-even levels and generate profits.
2. Expanding non-core revenue streams like catering, commercial advertising, and real estate development.
3. Enhancing operating efficiency through measures like dynamic pricing, liberalized freight policies, and improved contract management to maximize earnings from core transportation business.
This presentation discusses vigilance awareness and corruption prevention. It begins by quoting Lord Buddha about how small acts can have large consequences. It then discusses transparency international's corruption perceptions index, which measures corruption in 178 countries. India ranks low, with estimated 26,728 crores rupees exchanged as bribes annually. The presentation outlines India's vigilance organizations and common types of vigilance cases. It emphasizes the importance of preventive vigilance over punitive actions. Key recommendations include e-procurement, e-payments, ensuring tender transparency, and periodic staff rotations in sensitive roles.
This document provides an overview of the existing manual reconciliation system for railway transfer transactions in India, the need for an electronic reconciliation (E-Recon) system, and suggestions for improving E-Recon. It summarizes the key provisions for manual reconciliation in the Indian Railways Accounts Code. It then outlines problems with the current manual system like time-consuming reconciliation meetings. E-Recon was developed to address these issues by allowing online settlement of transactions. However, some problems were encountered with E-Recon's implementation. Suggestions are provided to improve areas like generating journal vouchers for multiple transactions, integrating it with other financial systems, and allowing different transaction types. Full implementation of E-Recon could facilitate timely settlement
This document discusses misclassifications that can occur in Appropriation Accounts annexures. It provides examples of areas where misclassifications commonly happen, such as demanding numbers being incorrectly classified as voted or charged. It also discusses how to prevent such errors, including conducting refresher courses for staff. Materiality concepts from commercial organizations could also be applied to prevent insignificant misclassifications. The document focuses on Annexure J, which reflects the quality of the Accounts Department's work, and emphasizes preventing errors through awareness and training.
RFP for Reno's Community Assistance CenterThis Is Reno
Property appraisals completed in May for downtown Reno’s Community Assistance and Triage Centers (CAC) reveal that repairing the buildings to bring them back into service would cost an estimated $10.1 million—nearly four times the amount previously reported by city staff.
Combined Illegal, Unregulated and Unreported (IUU) Vessel List.Christina Parmionova
The best available, up-to-date information on all fishing and related vessels that appear on the illegal, unregulated, and unreported (IUU) fishing vessel lists published by Regional Fisheries Management Organisations (RFMOs) and related organisations. The aim of the site is to improve the effectiveness of the original IUU lists as a tool for a wide variety of stakeholders to better understand and combat illegal fishing and broader fisheries crime.
To date, the following regional organisations maintain or share lists of vessels that have been found to carry out or support IUU fishing within their own or adjacent convention areas and/or species of competence:
Commission for the Conservation of Antarctic Marine Living Resources (CCAMLR)
Commission for the Conservation of Southern Bluefin Tuna (CCSBT)
General Fisheries Commission for the Mediterranean (GFCM)
Inter-American Tropical Tuna Commission (IATTC)
International Commission for the Conservation of Atlantic Tunas (ICCAT)
Indian Ocean Tuna Commission (IOTC)
Northwest Atlantic Fisheries Organisation (NAFO)
North East Atlantic Fisheries Commission (NEAFC)
North Pacific Fisheries Commission (NPFC)
South East Atlantic Fisheries Organisation (SEAFO)
South Pacific Regional Fisheries Management Organisation (SPRFMO)
Southern Indian Ocean Fisheries Agreement (SIOFA)
Western and Central Pacific Fisheries Commission (WCPFC)
The Combined IUU Fishing Vessel List merges all these sources into one list that provides a single reference point to identify whether a vessel is currently IUU listed. Vessels that have been IUU listed in the past and subsequently delisted (for example because of a change in ownership, or because the vessel is no longer in service) are also retained on the site, so that the site contains a full historic record of IUU listed fishing vessels.
Unlike the IUU lists published on individual RFMO websites, which may update vessel details infrequently or not at all, the Combined IUU Fishing Vessel List is kept up to date with the best available information regarding changes to vessel identity, flag state, ownership, location, and operations.
Food safety, prepare for the unexpected - So what can be done in order to be ready to address food safety, food Consumers, food producers and manufacturers, food transporters, food businesses, food retailers can ...
Donate to charity during this holiday seasonSERUDS INDIA
For people who have money and are philanthropic, there are infinite opportunities to gift a needy person or child a Merry Christmas. Even if you are living on a shoestring budget, you will be surprised at how much you can do.
Donate Us
https://serudsindia.org/how-to-donate-to-charity-during-this-holiday-season/
#charityforchildren, #donateforchildren, #donateclothesforchildren, #donatebooksforchildren, #donatetoysforchildren, #sponsorforchildren, #sponsorclothesforchildren, #sponsorbooksforchildren, #sponsortoysforchildren, #seruds, #kurnool
Working with data is a challenge for many organizations. Nonprofits in particular may need to collect and analyze sensitive, incomplete, and/or biased historical data about people. In this talk, Dr. Cori Faklaris of UNC Charlotte provides an overview of current AI capabilities and weaknesses to consider when integrating current AI technologies into the data workflow. The talk is organized around three takeaways: (1) For better or sometimes worse, AI provides you with “infinite interns.” (2) Give people permission & guardrails to learn what works with these “interns” and what doesn’t. (3) Create a roadmap for adding in more AI to assist nonprofit work, along with strategies for bias mitigation.
Jennifer Schaus and Associates hosts a complimentary webinar series on The FAR in 2024. Join the webinars on Wednesdays and Fridays at noon, eastern.
Recordings are on YouTube and the company website.
https://www.youtube.com/@jenniferschaus/videos
1. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 11
Contract Management
Welcome to an overview & interactive session on
…. by
S.Chandra Sekhar,
Sr. Manager,
HMRDC, Bangalore.
2. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 22
Why Contracts?Why Contracts?
Transportation is main business of Railways..
Make or Buy
if economical or expedient, for the proper
execution of works of constructions , repairs or
maintenance on lines under construction and on
open lines.
Safety & Technical aspects!
Independency
Monopolistic attitude… of few business groups
Flow of supply of Materials for POH of wagons or
coaches
3. 07/10/1507/10/15 33
What tender?What tender?
Best value for public money.
Four components –
Preparation of tender papers.
Invitation of offers.
Submission of offers.
Selection of contractors.
4. 07/10/1507/10/15 44
Fair PlayFair Play
Public advertisement in the most public mannerPublic advertisement in the most public manner
Notice in railway officesNotice in railway offices
Advts in vernacular/local newspapersAdvts in vernacular/local newspapers
Advts in national papersAdvts in national papers
5. 07/10/1507/10/15 55
Precautions prior to invitationPrecautions prior to invitation
The executive must be clear aboutThe executive must be clear about
What exactly is required to be done.What exactly is required to be done.
Where it is to be done.Where it is to be done.
By when it is reasonably possible to beBy when it is reasonably possible to be
completed.completed.
To what extent Railways will be able toTo what extent Railways will be able to
help/assist in execution work.help/assist in execution work.
The realistic estimated cost, payment terms.The realistic estimated cost, payment terms.
Whether drawings for the work are approvedWhether drawings for the work are approved
by the authorities competent to approve.by the authorities competent to approve.
6. 07/10/1507/10/15 66
Precautions prior to invitation (Contd.)Precautions prior to invitation (Contd.)
Soil survey, wherever necessary has beenSoil survey, wherever necessary has been
done.done.
Whether the estimate is sanctioned.Whether the estimate is sanctioned.
Case Study- In one case a work of re-Case Study- In one case a work of re-
plastering the electrical wiring, plugs, socketsplastering the electrical wiring, plugs, sockets
which were old were also required to bewhich were old were also required to be
replaced. However, no provision in thereplaced. However, no provision in the
estimate had been kept for the magnitude ofestimate had been kept for the magnitude of
work involved.work involved.
The site of work is ready for handing over.The site of work is ready for handing over.
Supply of Railway material should be doneSupply of Railway material should be done
with due caution.with due caution.
7. 07/10/1507/10/15 77
Model Tender NoticeModel Tender Notice
Tender notice should in all casesTender notice should in all cases
state-state-
Place and time where contractPlace and time where contract
documents can be seen.documents can be seen.
Place and time where blank tenderPlace and time where blank tender
form can be obtained.form can be obtained.
Amount to be paid.Amount to be paid.
The place, the date and time at whichThe place, the date and time at which
tenders are to be submitted and opentenders are to be submitted and open..
8. 07/10/1507/10/15 88
Tender DocumentsTender Documents
Preparation of tender documents.Preparation of tender documents.
Approved by competent authority,Approved by competent authority,
detailed site inspections.detailed site inspections.
Schedule of rates- SSR items, nonSchedule of rates- SSR items, non
SSR items- basic rates should beSSR items- basic rates should be
worked out and vetted by finance,worked out and vetted by finance,
percentage rates preferred.percentage rates preferred.
9. 07/10/1507/10/15 99
Vetting of Tender ScheduleVetting of Tender Schedule
Tender schedule should be approved byTender schedule should be approved by
JAG/SAG officers but vetting of tenderJAG/SAG officers but vetting of tender
schedules not necessary if detailschedules not necessary if detail
estimate is sanctioned.estimate is sanctioned.
But all this pre-supposes that the JAGBut all this pre-supposes that the JAG
officer will ensure within scope ofofficer will ensure within scope of
sanction of detailed estimate.sanction of detailed estimate.
No conditions with financial implication.No conditions with financial implication.
10. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 1010
DETERMINATION OF CONTRACTDETERMINATION OF CONTRACT
The subject has been covered by G.C.C.The subject has been covered by G.C.C.
clause 60 & 61.clause 60 & 61.
Railway reserves the right as per terms ofRailway reserves the right as per terms of
agreement to determine a contract due toagreement to determine a contract due to
reasons elaborated in clause 61/1 ofreasons elaborated in clause 61/1 of
G.C.C.G.C.C.
11. 07/10/1507/10/15 1111
General Principles for contractsGeneral Principles for contracts
Terms of contract must be precise andTerms of contract must be precise and
definitedefinite..
What the contractor is to do, when, where andWhat the contractor is to do, when, where and
whose satisfaction.whose satisfaction.
What the Railway Administration is to do.What the Railway Administration is to do.
What payment is to be made.What payment is to be made.
The responsibility of the contractor.The responsibility of the contractor.
Terms of variations and modifications.Terms of variations and modifications.
Measures to be adopted in event of breach ofMeasures to be adopted in event of breach of
contract by either party.contract by either party.
12. 07/10/1507/10/15 1212
Contd.Contd.
Methods of settling disputes.Methods of settling disputes.
Legal and financial advise.Legal and financial advise.
Terms of contracts once enteredTerms of contracts once entered
should not be varied.should not be varied.
Conditions of unusual character.Conditions of unusual character.
Provision for safeguarding railwayProvision for safeguarding railway
property.property.
13. 07/10/1507/10/15 1313
•Standard general conditions of contract are
uniform.
•Special conditions have serious financial
implications therefore should be carefully
drafted.
•In case of a conflict between GCC and special
conditions the special conditions will prevail.
Conditions of the contractConditions of the contract
14. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 1414
CLASSIFICATION OF WORKSCLASSIFICATION OF WORKS
Zonal Works -Zonal Works -
Special WorksSpecial Works
Track WorksTrack Works
15. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 1515
CLASSIFICATION OF WORKS ANDCLASSIFICATION OF WORKS AND
SUPPLIESSUPPLIES
–Zone works- such as works of ordinary
repairs and maintenance of a petty nature in
particular zone or area.
new works, additions and alterations
special repair works
supply of building materials
all ordinary repair and maintenance works
Conveyance of materials eg., bricks, lime, sand etc.,
which are likely to be required in a zone during the
year.
subject to the contract value of each work not
exceeding monetary limit fixed from time to time.
16. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 1616
CLASSIFICATION OF WORKS AND SUPPLIESCLASSIFICATION OF WORKS AND SUPPLIES
(Contd..)(Contd..)
Special works - such as the construction of a bridge, the
formation of an embankment, etc.,
Supplies of building materials ……
bricks, tiles, lime, thatching materials (bamboos, straw, matting,
etc.,)
doors, windows, ballast, boulders, moorum, stone chips, stone sets,
fire-bricks.
which are not usually stocked or purchased by the Stores
Department.
Track Works
Laying of rails, sleepers, screening of ballast, lifting and lowering of
track and such other works connected with the laying of track etc.,
17. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 1717
CLASSIFICATION OF CONTRACTSCLASSIFICATION OF CONTRACTS
Lump sum contracts –
the contractor engages to carry out a work or effect supply
as specified and within a given period, for a fixed total sum.
Schedule contracts-
to carry out a work or effect supply as specified and within a
given period, at fixed unit rates
Piece-work contracts –
only unit rates or prices for various kinds of work or
materials are agreed upon without reference either to the
total quantity of work to be done or materials supplied; or to
the quantity of work to be done or materials supplied within
a given period
18. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 1818
LISTLIST OF APPROVED CONTRACTORSOF APPROVED CONTRACTORS
No work or supply should ordinarily be entrusted for execution to aNo work or supply should ordinarily be entrusted for execution to a
contractor whose capability and financial status have not beencontractor whose capability and financial status have not been
investigated before hand and found satisfactory.investigated before hand and found satisfactory.
List is prepared in consultation with FA & CAO/Sr.DFMsList is prepared in consultation with FA & CAO/Sr.DFMs
capacity to undertake and carry out works satisfactorilycapacity to undertake and carry out works satisfactorily
previous experience on similar works to that to be contracted forprevious experience on similar works to that to be contracted for
The upper monetary ceiling for Approved list of Contractors will beThe upper monetary ceiling for Approved list of Contractors will be
Rs. 1 croreRs. 1 crore
List would be reviewed every year for deletions w.e.f 1List would be reviewed every year for deletions w.e.f 1stst
July andJuly and
reviewed once in six months for additions w.e.f 1reviewed once in six months for additions w.e.f 1stst
Jan & 1Jan & 1stst
July.July.
Separate list for Open line and for Construction organisation.Separate list for Open line and for Construction organisation.
19. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 1919
The Approved List - categoriesThe Approved List - categories
– (i) Class “ D ” - Upto Rs.10 lakhs(i) Class “ D ” - Upto Rs.10 lakhs (Division wise(Division wise oror SpecificSpecific
geographical area)geographical area)
– (ii) Class “ C ” - More than Rs.10 lakhs and upto(ii) Class “ C ” - More than Rs.10 lakhs and upto
Rs.25 lakhsRs.25 lakhs (Division wise(Division wise oror SpecificSpecific
geographical area)geographical area)
– (iii) Class “ B ” - More than 25 lakhs and upto(iii) Class “ B ” - More than 25 lakhs and upto
Rs.50 lakhsRs.50 lakhs (Division wise(Division wise oror SpecificSpecific
geographical area)geographical area)
- (iv) Class “ A ” - More than Rs.50 lakhs and upto- (iv) Class “ A ” - More than Rs.50 lakhs and upto
Rs.1 crore.Rs.1 crore. (Railway as a whole)(Railway as a whole)
– The Approved List will be valid for a period of 3 years.The Approved List will be valid for a period of 3 years.
20. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2020
The composition of the CommitteeThe composition of the Committee
Class ofClass of
ContractorsContractors
Selection CommitteeSelection Committee
CompositionComposition
Accepting AuthorityAccepting Authority
Class “A”Class “A” One SAG Officer each ofOne SAG Officer each of
Executive Department andExecutive Department and
FinanceFinance DepartmentDepartment
Executive DepartmentExecutive Department
PHODPHOD
Class “B” & ClassClass “B” & Class
“ C”“ C”
One JAGOne JAG Officer each ofOfficer each of
Executive Department andExecutive Department and
Finance DepartmentFinance Department
DRM in the DivisionDRM in the Division
and/SAG Officer in theand/SAG Officer in the
Executive Dept inExecutive Dept in
ConstructionConstruction
Class “D”Class “D” One Senior Scale OfficerOne Senior Scale Officer
each of Executiveeach of Executive
Department and FinanceDepartment and Finance
DepartmentDepartment
Sr.DEN (Coordination inSr.DEN (Coordination in
Division and Dy.CE(Con.)Division and Dy.CE(Con.)
in Constructionin Construction
21. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2121
The basis for calling tenders and entering into contractsThe basis for calling tenders and entering into contracts
The regulation for tenders and contracts.The regulation for tenders and contracts.
The general and special conditions ofThe general and special conditions of
contracts.contracts.
The specifications for materials and works.The specifications for materials and works.
The schedule of ratesThe schedule of rates
Amendments when considered necessaryAmendments when considered necessary
Drawings, Estimates etc.Drawings, Estimates etc.
Agreement form.Agreement form.
22. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2222
TENDERSTENDERS
Value above Rs.50,000/- should be in theValue above Rs.50,000/- should be in the
public interest.public interest.
Most open and Public manner withMost open and Public manner with
adequate notice.adequate notice.
Can be dispensed upto Rs.4 lakhs withCan be dispensed upto Rs.4 lakhs with
Finance Concurrence.Finance Concurrence. (1(1 (d)(d) of SOP part.A)of SOP part.A)
Quotations will be the base to decideQuotations will be the base to decide
contract.contract.
Minimum THREE quotations.Minimum THREE quotations.
23. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2323
CLASSES OF TENDERSCLASSES OF TENDERS
Open TendersOpen Tenders – Advertisement in News– Advertisement in News
papers and uploading in SWR websitepapers and uploading in SWR website
(www.southwesternrailway.in)(www.southwesternrailway.in)
Limited TendersLimited Tenders – By direct invitation to a– By direct invitation to a
limited number of firms/contractorslimited number of firms/contractors
Single TenderSingle Tender – By invitation to one– By invitation to one
firm/Contractor.firm/Contractor.
24. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2424
Open TendersOpen Tenders
tender by public advertisement in the localtender by public advertisement in the local
and prominent newspapers. (with 30 daysand prominent newspapers. (with 30 days
time)time)
To be uploaded in SWR websiteTo be uploaded in SWR website
eligibility criteria (can be relaxed with FCeligibility criteria (can be relaxed with FC
and GM’s personal approval for anyand GM’s personal approval for any
specialized nature of work and urgency onspecialized nature of work and urgency on
case to case basis)case to case basis)
25. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2525
Open TendersOpen Tenders
following documents should be submittedfollowing documents should be submitted
along with tender.along with tender.
– List of Personnel & OrganizationList of Personnel & Organization
– List of Plant and MachineryList of Plant and Machinery
– List of Works completed in the last threeList of Works completed in the last three
financial yearsfinancial years
– List of works on hand indicating description ofList of works on hand indicating description of
work, contract value, approximate value ofwork, contract value, approximate value of
balance work yet to be done and date of award.balance work yet to be done and date of award.
Indigenous or Global tendersIndigenous or Global tenders
26. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2626
LIMITED TENDERSLIMITED TENDERS
should be invited from the contractors borne on theshould be invited from the contractors borne on the
“Approved List” only.“Approved List” only.
direct invitation to the firms/contractorsdirect invitation to the firms/contractors
Notice for inviting Limited tenders shall be published inNotice for inviting Limited tenders shall be published in
local newspapers and displayed on the notice boardslocal newspapers and displayed on the notice boards
kept in the concerned “Railway Office” and also put onkept in the concerned “Railway Office” and also put on
internet where ever possible. (Sudhir Chandrainternet where ever possible. (Sudhir Chandra
Committee report)Committee report)
Category of works – decided by zonal Rlys.Category of works – decided by zonal Rlys.
27. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2727
SINGLE TENDERSSINGLE TENDERS
invitation to one firm/contractor onlyinvitation to one firm/contractor only
approval of CA with Finance Concurrenceapproval of CA with Finance Concurrence
as per SOP max. Rs.20 lakhs per case -as per SOP max. Rs.20 lakhs per case -
beyond GM’s personal sanction.beyond GM’s personal sanction.
Floods, Cyclones, accidents, sabotage,Floods, Cyclones, accidents, sabotage,
enemy action, explosions and extreme urgencyenemy action, explosions and extreme urgency
to restore communication…to restore communication…
To be reported to GM for incorporating in hisTo be reported to GM for incorporating in his
PCDO to CRB.PCDO to CRB.
28. 07/10/1507/10/15 2828
Single TenderSingle Tender
Award of work on single tender to be restricted toAward of work on single tender to be restricted to
restoration works like accidents, breaches andrestoration works like accidents, breaches and
other emergencies, specialized nature.other emergencies, specialized nature.
Administrative approval.Administrative approval.
Rate reasonability.Rate reasonability.
No time extension.No time extension.
No post facto concurrence.No post facto concurrence.
Tender committee normally one step higher thanTender committee normally one step higher than
open tender.open tender.
29. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 2929
SPECIAL LIMITED TENDERSSPECIAL LIMITED TENDERS
On Works of Specialized natureOn Works of Specialized nature
Works of urgent natureWorks of urgent nature
Consultancy worksConsultancy works
PHOD’s approval with Finance ConcurrencePHOD’s approval with Finance Concurrence
should be preferably be more than six but notshould be preferably be more than six but not
less than four.less than four.
Need not necessarily be in the approved list..Need not necessarily be in the approved list..
30. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3030
TWO PACKET SYSTEM OFTWO PACKET SYSTEM OF
TENDERINGTENDERING
may be adopted in specifically identifiedmay be adopted in specifically identified
situationssituations
for obtaining consultancy services for highlyfor obtaining consultancy services for highly
technical works where parameters cannot betechnical works where parameters cannot be
precisely pre-definedprecisely pre-defined
for execution of works which are eitherfor execution of works which are either
technically complicated or specialized in naturetechnically complicated or specialized in nature
and/ or which are executed very rarely.and/ or which are executed very rarely.
The “qualifying criteria” should be preciselyThe “qualifying criteria” should be precisely
defined duly concurred by FA & CAO/FA & CAOdefined duly concurred by FA & CAO/FA & CAO
( C) and approved by GM/CAO.( C) and approved by GM/CAO.
31. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3131
Global tenderGlobal tender
This is also an Open tenderThis is also an Open tender
Technical expertise is not availableTechnical expertise is not available
indigenouslyindigenously
No producer/firm mfg. in IndiaNo producer/firm mfg. in India
Local agents quote higher ratesLocal agents quote higher rates
OEMs available in foreign countriesOEMs available in foreign countries
Only one firm is available in IndiaOnly one firm is available in India
(monopoly)(monopoly)
32. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3232
TENDER FORMSTENDER FORMS
Tender forms should show the contents of theTender forms should show the contents of the
contract documents.contract documents.
the amount of earnest money to accompany thethe amount of earnest money to accompany the
tendertender
the nature of security deposit, if any,the nature of security deposit, if any,
authority of acceptance of the tenderauthority of acceptance of the tender
Applicability of General Conditions of ContractApplicability of General Conditions of Contract
Any special conditions proposed with priorAny special conditions proposed with prior
finance concurrence for inclusion in the tenderfinance concurrence for inclusion in the tender
forms.forms.
33. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3333
TENDER NOTICETENDER NOTICE
sufficient notice should be given for thesufficient notice should be given for the
submission of tenders,submission of tenders,
should not be less than a month - 30 days forshould not be less than a month - 30 days for
Open tenders, 21/15 days for Limited tendersOpen tenders, 21/15 days for Limited tenders
The tender notice should in all cases stateThe tender notice should in all cases state
the place and time where contract documents canthe place and time where contract documents can
be seen.be seen.
the place and time where blank tenders forms canthe place and time where blank tenders forms can
be obtained.be obtained.
the amount, if any, to be paid for such documents.the amount, if any, to be paid for such documents.
the place where, the date on which and the timethe place where, the date on which and the time
when tenders are to be submitted and are to bewhen tenders are to be submitted and are to be
opened.opened.
34. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3434
COST OF TENDERS FORMSCOST OF TENDERS FORMS
(Works)(Works)
Tender ValueTender Value Cost (Rs.)Cost (Rs.) Sales TaxSales Tax
(%)(%)
Postal ChargesPostal Charges
(Rs)(Rs)
Upto 5 lakhsUpto 5 lakhs 10001000 12.512.5 500500
5 to 20 lakhs5 to 20 lakhs 20002000 12.512.5 500500
20 to 50 lakhs20 to 50 lakhs 30003000 12.512.5 500500
50 lakhs to 2 crs50 lakhs to 2 crs 50005000 12.512.5 500500
2 crs to 50 crs2 crs to 50 crs 1000010000 12.512.5 500500
50 crs and above50 crs and above 2500025000 12.512.5 500500
For Drawings or plans extra Rs.200/- per No.For Drawings or plans extra Rs.200/- per No.
35. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3535
COST OF TENDERS FORMSCOST OF TENDERS FORMS
(Stores)(Stores)
Tender ValueTender Value Cost (Rs.)Cost (Rs.) Sales TaxSales Tax
(%)(%)
Postal ChargesPostal Charges
(Rs)(Rs)
Upto 5 lakhsUpto 5 lakhs 150150 12.512.5 7575
5 to 15 lakhs5 to 15 lakhs 500500 12.512.5 7575
15 to 50 lakhs15 to 50 lakhs 10001000 12.512.5 7575
50 lakhs and above50 lakhs and above 20002000 12.512.5 7575
36. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3636
EARNEST MONEYEARNEST MONEY
(Works)(Works)a security against loss, in the event of thea security against loss, in the event of the
contractor failing to undertake the contractcontractor failing to undertake the contract
should be in cash or in the form of depositshould be in cash or in the form of deposit
receipts, pay orders, demand draftsreceipts, pay orders, demand drafts
in the form of Guarantee Bonds should notin the form of Guarantee Bonds should not
accepted.accepted.
Value of TenderValue of Tender % of Tender value% of Tender value
Upto 25 Crs.Upto 25 Crs. 2%2% (to be rounded off to nearest Rs.10(to be rounded off to nearest Rs.10
Beyond 25 Crs.Beyond 25 Crs. 50 lakhs + 1% of difference50 lakhs + 1% of difference
value between 25 crs andvalue between 25 crs and
value of the tender.value of the tender.
37. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3737
EARNEST MONEYEARNEST MONEY
(Stores)(Stores)a security against loss, in the event of thea security against loss, in the event of the
contractor failing to undertake the contractcontractor failing to undertake the contract
should be in cash or in the form of depositshould be in cash or in the form of deposit
receipts, pay orders, demand draftsreceipts, pay orders, demand drafts
in the form of Guarantee Bonds should notin the form of Guarantee Bonds should not
accepted.accepted.
Value of TenderValue of Tender % of Tender value% of Tender value
Up to 10 Crs.Up to 10 Crs. 2%2% (to be rounded off to nearest(to be rounded off to nearest
Rs.100)Rs.100)
Sub. To a max. of Rs.5 lakhsSub. To a max. of Rs.5 lakhs
Beyond 10 Crs.Beyond 10 Crs. 2%2% Sub. To a max. of Rs.10 lakhsSub. To a max. of Rs.10 lakhs
38. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3838
SECURITY DEPOSITSECURITY DEPOSIT (Works)(Works)
to be paid by contractor in token for theto be paid by contractor in token for the
due fulfillment of a contractdue fulfillment of a contract..
The amount of security deposit requiredThe amount of security deposit required
will bewill be 5% of the contract value.5% of the contract value.
a deposit of cash;a deposit of cash;
Government securitiesGovernment securities
deposit receipts, pay orders, demand drafts and guarantee bondsdeposit receipts, pay orders, demand drafts and guarantee bonds
of the nationalized banks;of the nationalized banks;
guarantee bonds executed or deposit receipts tendered by all scheduled banks;guarantee bonds executed or deposit receipts tendered by all scheduled banks;
a deposit in the Post Office Savings Bank;a deposit in the Post Office Savings Bank;
a deposit in the National Savings Certificates ;a deposit in the National Savings Certificates ;
a deposit receipt or a guarantee bond of the Railway co-operative credit societya deposit receipt or a guarantee bond of the Railway co-operative credit society
twelve years National Defence Certificates; ten years Defence Deposits;twelve years National Defence Certificates; ten years Defence Deposits;
National Defence Bonds; andNational Defence Bonds; and
Unit Trust Certificates at 5 per cent below market value or at the face valueUnit Trust Certificates at 5 per cent below market value or at the face value
whichever is less.whichever is less.
Indian Railway Finance Corporation Ltd (IRFC) Bonds whether tax- free or taxableIndian Railway Finance Corporation Ltd (IRFC) Bonds whether tax- free or taxable..
39. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 3939
SECURITY DEPOSITSECURITY DEPOSIT (Stores)(Stores)
to be paid by contractor in token for the due fulfillment ofto be paid by contractor in token for the due fulfillment of
a contracta contract..
The amount of security deposit required will be 10The amount of security deposit required will be 10% of% of
the contract value sub. to upper ceiling of Rs.10the contract value sub. to upper ceiling of Rs.10
lakhs for contract s valuing upto Rs.10 crs. & Rs.20lakhs for contract s valuing upto Rs.10 crs. & Rs.20
lakhs for contract valuing above Rs.10 crs.lakhs for contract valuing above Rs.10 crs.
a deposit of cash;a deposit of cash;
Government securitiesGovernment securities
deposit receipts, pay orders, demand drafts and guarantee bondsdeposit receipts, pay orders, demand drafts and guarantee bonds
of the nationalized banks;of the nationalized banks;
guarantee bonds executed or deposit receipts tendered by all scheduled banks;guarantee bonds executed or deposit receipts tendered by all scheduled banks;
a deposit in the Post Office Savings Bank;a deposit in the Post Office Savings Bank;
a deposit in the National Savings Certificates ;a deposit in the National Savings Certificates ;
a deposit receipt or a guarantee bond of the Railway co-operative credit societya deposit receipt or a guarantee bond of the Railway co-operative credit society
twelve years National Defence Certificates; ten years Defence Deposits;twelve years National Defence Certificates; ten years Defence Deposits;
National Defence Bonds; andNational Defence Bonds; and
Unit Trust Certificates at 5 per cent below market value or at the face valueUnit Trust Certificates at 5 per cent below market value or at the face value
whichever is less.whichever is less.
Indian Railway Finance Corporation Ltd (IRFC) Bonds whether tax- free or taxableIndian Railway Finance Corporation Ltd (IRFC) Bonds whether tax- free or taxable..
40. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 4040
PERFORMANCEPERFORMANCE
GUARANTEEGUARANTEE
The successful bidder should give aThe successful bidder should give a
Performance Guarantee in the form of anPerformance Guarantee in the form of an
irrevocable bank guarantee amounting toirrevocable bank guarantee amounting to
5% of the contract value.5% of the contract value.
After letter of acceptance but beforeAfter letter of acceptance but before
signing of the agreement.signing of the agreement.
Should have a validity up to expiry of theShould have a validity up to expiry of the
maintenance period.maintenance period.
41. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 4141
PERFORMANCE GUARANTEEPERFORMANCE GUARANTEE
Will be released after satisfactoryWill be released after satisfactory
completion of the work and maintenancecompletion of the work and maintenance
period is over.period is over.
When contract rescinded, the SD shouldWhen contract rescinded, the SD should
be forfeited and PG shall be encashed.be forfeited and PG shall be encashed.
42. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 4242
OPENING OF TENDERSOPENING OF TENDERS
Tenders should be opened at the specified timeTenders should be opened at the specified time
date and place by the Officer nominated for thisdate and place by the Officer nominated for this
purpose.purpose.
All advertised tenders must be opened in theAll advertised tenders must be opened in the
presence of a representative of the Accountspresence of a representative of the Accounts
Department.Department.
As regards tenders of other departments,As regards tenders of other departments,
presence of the Accounts representative may bepresence of the Accounts representative may be
restricted to opening of tenders of therestricted to opening of tenders of the
approximate value of Rs.10,000 and above.approximate value of Rs.10,000 and above.
43. 07/10/1507/10/15 4343
The Tender Opening register should show..The Tender Opening register should show..
Serial NumberSerial Number
Date of OpeningDate of Opening
Name of the WorkName of the Work
Tender Notice No. & DateTender Notice No. & Date
Name of TendererName of Tenderer
ITCC DetailsITCC Details
44. 07/10/1507/10/15 4444
Tender Opening registerTender Opening register
o EMD particularsEMD particulars
o Rate QuotedRate Quoted
o Nature of Tender ( Late & Delayed Tender)Nature of Tender ( Late & Delayed Tender)
o Number of forms soldNumber of forms sold
o Number of forms received and openedNumber of forms received and opened
o Signature of Tender Opening OfficialsSignature of Tender Opening Officials
o Executive officer and Accounts representativeExecutive officer and Accounts representative
45. 07/10/1507/10/15 4545
Briefing NoteBriefing Note
• Tender Notice No.Tender Notice No.
• Name of the workName of the work
• Completion PeriodCompletion Period
• Approximate cost as per tender noticeApproximate cost as per tender notice
• No. of tenders soldNo. of tenders sold
• No. of offers receivedNo. of offers received
• Sanctioned cost with detailsSanctioned cost with details
• Work Chargeable to (Full Allocation to beWork Chargeable to (Full Allocation to be
indicated)indicated)
• Earnest MoneyEarnest Money
• Date of openingDate of opening
• Validity of Tender / OFFER.Validity of Tender / OFFER.
46. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 4646
BRIEFING NOTES FOR THE TENDERBRIEFING NOTES FOR THE TENDER
COMMITTEECOMMITTEE
the tabulation statement & briefing note duly authenticated should
be submitted
clearly indicating complete and latest information with regard to
lowest contract rates for the same or similar materials or work for
the particular or contiguous area
The conditions of supply or undertaking to work
The latest data in regard to the availability of materials and
prices thereof and the working conditions etc. so as to co-
relate the present quotation with those obtained earlier
Any special conditions attached to the rates and works or
supplies referred as well as the technical data required for
dealing with the tenders under consideration
Any other relevant information worthy of consideration in the
contract.
47. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 4747
““Delayed” tendersDelayed” tenders : “Tenders” received before: “Tenders” received before
the time of opening butthe time of opening but after the due date andafter the due date and
the time of receiptthe time of receipt of tenders should also beof tenders should also be
opened and dealt with in the same manner as inopened and dealt with in the same manner as in
the case of tenders received in time.the case of tenders received in time.
““Late” tendersLate” tenders Tenders receivedTenders received after theafter the
specified time of openingspecified time of opening should be opened byshould be opened by
the concerned Branch Officer and marked as’the concerned Branch Officer and marked as’
Late Tender’ preferably in red ink, prominentlyLate Tender’ preferably in red ink, prominently
on the envelope as well as on the tenderon the envelope as well as on the tender
papers.papers.
48. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 4848
CONSIDERATION OF TENDERSCONSIDERATION OF TENDERS
Working credentials of the tenderers.Working credentials of the tenderers.
SolvencySolvency
Financial statusFinancial status
Technical competencyTechnical competency
Current work load on handCurrent work load on hand
Confidential reports, if any (Performance certificates)Confidential reports, if any (Performance certificates)
Reasonableness and work ability of ratesReasonableness and work ability of rates
Ceiling cost as per building Index in case of tenders forCeiling cost as per building Index in case of tenders for
construction of quarters.construction of quarters.
Supply of samples in cases of material supplies includingSupply of samples in cases of material supplies including
ballast.ballast.
Special conditions quoted or deviations from standardSpecial conditions quoted or deviations from standard
specifications, if any.specifications, if any.
49. 07/10/1507/10/15 4949
Role of ConvenerRole of Convener
He should possess normally full knowledge ofHe should possess normally full knowledge of
work to be executed, all special features, sitework to be executed, all special features, site
conditions, specifications of the work, credentialconditions, specifications of the work, credential
of the tenderers, time frame, urgency.of the tenderers, time frame, urgency.
Market survey for rate analysis and implicationMarket survey for rate analysis and implication
of special conditions, if any, are also to beof special conditions, if any, are also to be
evaluated by him.evaluated by him.
He must fully brief the TC members.He must fully brief the TC members.
50. 07/10/1507/10/15 5050
Role of Finance MemberRole of Finance Member
He must ensure that :He must ensure that :
All tenderers have fulfilled the pre-requisiteAll tenderers have fulfilled the pre-requisite
conditions, i.e.conditions, i.e.
Tenders are in properly issued formTenders are in properly issued form
Tenders are signed by authorized personsTenders are signed by authorized persons
All tenders are correctly filled and if there areAll tenders are correctly filled and if there are
corrections and over-writings then they have beencorrections and over-writings then they have been
initialed by tender opening officialsinitialed by tender opening officials
Tenders have been opened correctlyTenders have been opened correctly
Earnest money is requisite and in acceptable formEarnest money is requisite and in acceptable form
51. 07/10/1507/10/15 5151
Role of Finance MemberRole of Finance Member
AAll valid tender offers are serially placed andll valid tender offers are serially placed and
put up in a comparative statement along with aput up in a comparative statement along with a
briefing note, duly vetted.briefing note, duly vetted.
All special conditions have been mentioned andAll special conditions have been mentioned and
those having financial implications arethose having financial implications are
evaluated.evaluated.
The arithmetical accuracy of the offer.The arithmetical accuracy of the offer.
A proper rate analysis has been prepared andA proper rate analysis has been prepared and
placed on record by the Convener.placed on record by the Convener.
52. 07/10/1507/10/15 5252
Role of Finance MemberRole of Finance Member
The funds position and whether the work isThe funds position and whether the work is
sanctionedsanctioned
The partnership deed and any legal issueThe partnership deed and any legal issue
involved is examined.involved is examined.
All special conditions having financialAll special conditions having financial
repercussions have been examinedrepercussions have been examined
Consistent approach is taken in dealing withConsistent approach is taken in dealing with
tender for all similar cases, as he is a commontender for all similar cases, as he is a common
member for all tenders.member for all tenders.
53. 07/10/1507/10/15 5353
Third MemberThird Member
>> He must ensure thatHe must ensure that
Rules are followed in generalRules are followed in general
Reasonableness of rates has been properlyReasonableness of rates has been properly
examinedexamined
A uniform and consistent approach has beenA uniform and consistent approach has been
adopted in dealing with the tenderadopted in dealing with the tender
In cases of difference of opinion betweenIn cases of difference of opinion between
members of TC he gives his definite opinion.members of TC he gives his definite opinion.
54. 07/10/1507/10/15 5454
Responsibility of TC as a wholeResponsibility of TC as a whole
It is the collective responsibility of the TC toIt is the collective responsibility of the TC to
give a definite recommendation with full factsgive a definite recommendation with full facts
and reasons bringing out all the known facts,and reasons bringing out all the known facts,
background and valid apprehensions whichbackground and valid apprehensions which
have formed the basis for its recommendations.have formed the basis for its recommendations.
It must also clearly specify the authorityIt must also clearly specify the authority
competent to consider recommendations of thecompetent to consider recommendations of the
TC.TC.
55. 07/10/1507/10/15 5555
Role of Tender Accepting AuthorityRole of Tender Accepting Authority
>> TAA is finally and ultimately responsible for the acceptance,TAA is finally and ultimately responsible for the acceptance,
although the TC is also responsible for its recommendations.although the TC is also responsible for its recommendations.
Therefore, TAA, while considering the TC proceedings, shouldTherefore, TAA, while considering the TC proceedings, should
examine :examine :
Work is essentially required and is covered by sanction andWork is essentially required and is covered by sanction and
funds are available.funds are available.
In case of Open Tender, full opportunity has been given to allIn case of Open Tender, full opportunity has been given to all
the tenderers. This includes sufficient notice for the tender.the tenderers. This includes sufficient notice for the tender.
That response has been adequate, i.e. the number of tenders soldThat response has been adequate, i.e. the number of tenders sold
vis-à-vis number of offers received. In case of poor response, thisvis-à-vis number of offers received. In case of poor response, this
aspect should be specially examined.aspect should be specially examined.
Reasonableness of offers has been properly examined by the TC.Reasonableness of offers has been properly examined by the TC.
56. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 5656
GENERAL PRINCIPLES TO BE FOLLOWED TOGENERAL PRINCIPLES TO BE FOLLOWED TO
ENTER INTO CONTRACTS AND AGREEMENTSENTER INTO CONTRACTS AND AGREEMENTS
The fundamental principles for the guidance ofThe fundamental principles for the guidance of
authorities :authorities :
The terms of contract must be precise andThe terms of contract must be precise and
definite,definite,
no room for ambiguity or misconstructionno room for ambiguity or misconstruction
legal and financial advice should be taken in thelegal and financial advice should be taken in the
drafting of contractsdrafting of contracts
Standard forms of contracts should be adoptedStandard forms of contracts should be adopted
terms of contract once entered into, should notterms of contract once entered into, should not
be materially variedbe materially varied
57. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 5757
GENERAL PRINCIPLES TO BEGENERAL PRINCIPLES TO BE
FOLLOWED TO ENTER INTOFOLLOWED TO ENTER INTO
CONTRACTS AND AGREEMENTSCONTRACTS AND AGREEMENTS
except in consultation with the competent financialexcept in consultation with the competent financial
authority.authority.
uncertain or indefinite liability or any condition of anuncertain or indefinite liability or any condition of an
unusual character should not be entered intounusual character should not be entered into
Provision must be made in contracts for safeguardingProvision must be made in contracts for safeguarding
Government property entrusted to a contractor.Government property entrusted to a contractor.
In entering into a long term agreements or contractsIn entering into a long term agreements or contracts
consideration should be given to the desirability ofconsideration should be given to the desirability of
providing for the Railways unconditional power to cancelproviding for the Railways unconditional power to cancel
the agreement at any time after the expiry of six monthsthe agreement at any time after the expiry of six months
notice to that effect.notice to that effect.
The Auditor General and under his direction, other AuditThe Auditor General and under his direction, other Audit
authorities have power to examine contracts and to bringauthorities have power to examine contracts and to bring
before the public accounts committeebefore the public accounts committee
58. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 5858
Authority to Terminate contractAuthority to Terminate contract
In terms of para 1270 E “DecisionsIn terms of para 1270 E “Decisions
regarding the termination of contract andregarding the termination of contract and
execution of the balance work at the riskexecution of the balance work at the risk
and cost of the contract shall not be takenand cost of the contract shall not be taken
at a level lower than that of the authorityat a level lower than that of the authority
whowho signed the contractsigned the contract”.”.
59. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 5959
Notice of TerminationNotice of Termination
7 days Notice:7 days Notice: In case of default on the part ofIn case of default on the part of
the contractor when competent authority hasthe contractor when competent authority has
decided to terminate the contract,decided to terminate the contract, a notice of 7a notice of 7
days in advance within the period of validity ofdays in advance within the period of validity of
the contractthe contract will be issued without prejudice towill be issued without prejudice to
the contractor under the signature of an officerthe contractor under the signature of an officer
not below the rank of an Executive Engineer.not below the rank of an Executive Engineer.
The acknowledgement of the acceptance of thisThe acknowledgement of the acceptance of this
notice must be obtained from the contractornotice must be obtained from the contractor
60. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 6060
Notice of TerminationNotice of Termination
48 Hours Notice:48 Hours Notice: Before actual rescission of aBefore actual rescission of a
contract, another notice of 48 hours in advance,contract, another notice of 48 hours in advance,
will have to be issued.will have to be issued.
Railway should also specify the specific actionRailway should also specify the specific action
contemplated about forfeiture of earnest moneycontemplated about forfeiture of earnest money
security deposit, claim of liquidated damage bysecurity deposit, claim of liquidated damage by
getting the residual work done at the risk andgetting the residual work done at the risk and
cost for the amount of penalty likely to becost for the amount of penalty likely to be
imposed etc., duly vetted by the Lawimposed etc., duly vetted by the Law
Department.Department.
The receipt of acknowledgement must have toThe receipt of acknowledgement must have to
be obtained from the contractor.be obtained from the contractor.
61. Jul 10, 2015Jul 10, 2015 Contract ManagementContract Management 6161
MY CONTACT NUMBER
9482165114