This webinar discusses automating product compliance processes using Zero Wait-State's LoadState tool and process extensions. It begins with an overview of obtaining compliance data from part research vendors or directly from suppliers. While vendors provide consistent high-quality data, it can be costly, and specialized parts may not be supported. Requesting data directly from suppliers is cheaper but slower and less consistent. The presentation then demonstrates LoadState, which can import supplier data, perform validations, and populate declarations. Process extensions are highlighted that can assign specifications to bills of materials, download compliance data in batches, generate request for information processes, and create enhanced compliance reports. The webinar concludes with announcing an upcoming webinar on regulatory changes

1. Product Governance & Compliance
Webinar 2 - Wake Up Your
Compliance with Automation
Presented by:
Charles Vernor, Solutions Consultant
Dries D’Hooghe, Environmental Compliance Consultant

2. Who is ZWS?
Zero Wait-State helps companies implement an effective PLM strategy based on
their specific business model
Services Products
implementation integration data migration DescriptionBuilder DesignState LoadState PDXState

3. Today’s Agenda
1. Pros and Cons: Part Research Vendors
2. Pros and Cons: Directly with Suppliers
3. LoadState Demonstration
4. Highlight Useful Process Extensions
5. Q&A

4. PROS AND CONS: PART RESEARCH VENDORS
What to expect when paying for manufacturer part data and research

5. Part Research Vendors
• Your company receive compliance data through a single entity
– Fast access to available manufacturer part data
– Provides data research for companies if necessary
• Pricing fluctuates based on features and data volume
• The quality of the compliance data is higher
– Consistent format from supplier to supplier
– Validated for data entry errors and misinformation
• Some companies that offer this service:
– Total Parts Plus (CMM)
– Intertek / Decernis (gComply Plus)
– IHS CAPS Universe
– SiliconExpert
– Q Point (GDX)

6. Part Research Vendors – Web Services
• Vendors have developed automations and data access
services to complement their user interfaces
– Added convenience to the customer
– Enabled automatic push or pull of information
– Keeps customer’s PLM system up to date
• A web XML service is a common feature with providers today
• The received format (XML, Excel, etc.) can be transformed
into an Agile-supported format and imported into PG&C

7. Part Research Vendors - Pitfalls
• Automation is useful, but due diligence is still required
– Data errors can still be present which impacts BOM compliance
– Compliance users must still review and sign off on incoming data
– Set up a release workflow with multiple reviewers
• LoadState can perform additional custom validations to improve data
quality and enforce company standards
• Any errors or issues will be uploaded to declaration for review
• Agile notifications can be sent to necessary observers

8. Part Research Vendors - Summary
• Positives:
– Outsourced compliance data research
– Avoids working directly with many suppliers or manufacturers
– Consistent, error-free data validations
• Negatives:
– More costly, especially for high-mix companies
– Specialized parts will take more time for research (or may not
be supported)

9. PROS AND CONS: DIRECTLY WITH SUPPLIERS
What to expect when requesting information directly with individual suppliers

10. Request for Information (RFI) Process
• The RFI process is an inquiry initiated by your company to a
representative with the manufacturer or supplier
• Performed in variety of formats (phone, fax, letter, email)
• Can track RFI progress in Agile declaration workflow
• May require follow-ups with some suppliers and there can be
delays getting the information needed

11. RFI Process: Processing Info
Option 1 (Manual Data Entry):
1. Inspect the document
2. Add the information into Agile declaration
3. Mark the compliance status if not calculable
• Compliance data entry can be streamlined
• Slower method of getting information into Agile

12. Request for Information (RFI) Process
Option 2 (Data Import Tool):
1. Inspect the document
2. Use LoadState or other utility to transform the data into Agile format
3. Import the data onto the declaration, item or manufacturer part
• LoadState can monitor an import folder and will automatically
generate and populate declarations for every file imported
• LoadState templates can perform custom validations or interpret
compliance results based on company rules or constraints

13. Request for Information (RFI) Process
• To use LoadState with your RFI process:
1. Establish a compliance template format in Excel
2. Store a blank form to send to supplier representatives
3. Receive responses and import
• Not all suppliers will fill out information in your form if
they already have produced the data
• Some Excel manipulation may be required

14. Request for Information (RFI) Process
• Positives:
– Lower cost for your company
– Manageable for companies with fewer manufacturer parts
– Large companies have influence over data format
• Negatives:
– Time consuming for high-mix companies supporting many suppliers
– Slower response times getting information from certain companies
– May encounter numerous data formats

15. Supplier Access to Agile PLM
• The Agile PLM platform supports user accounts for your
suppliers or manufacturers, if your security policy allows
• Suppliers can log in and create new declarations for their
parts and submit them to the compliance team for review
• Simplifies the data entry for your compliance team, which
would only need to review and sign off on the information

16. Supplier Access to Agile PLM
• Some companies may not be familiar or accommodating in
working inside your company’s Agile PLM instance
• Training classes and process documentation will be involved
with getting your suppliers on board with this method
• Smaller companies may not be able to enforce this process
on all suppliers, and may need to use other input methods

17. Supplier Access to Agile PLM
• Positives:
– Less data entry for your compliance team
– Larger companies can enforce this approach with suppliers
• Negatives:
– User account setup and access can be cumbersome
– Training and documentation required for proper use
– Smaller companies may experience delays in receiving data

18. LOADSTATE DEMONSTRATION
Interactive Demonstration

19. HIGHLIGHT USEFUL PROCESS EXTENSIONS
Additional automations that improve productivity and data quality

20. BOM Specification Assignment
• To track regulations for a product in PG&C:
1. Create specification object(s) in Agile (REACH, RoHS, etc.)
2. Add specification(s) to top-level of your product assembly
3. Trigger rollup to propagate the specification(s) to the lowest level
• This process can be very manual and time consuming if
repeated for many products
• Regulations differ based on product type, and there is often
not a clear definition for your engineers to follow

21. • This configurable PX contains a
listing of Agile part types and the
relevant regulations for each type
• Assigns the specification to the
compliance tab for the item
• Can be executed by various events:
– Part creations
– Workflow status change
– Actions menu
BOM Specification Assignment

22. • Compliance data can be
automatically downloaded from
vendor web service
• Data format conversion into Excel
format or Agile XML (AXML)
• Process large batches of
manufacturing parts at once
• Captures updated information for
manufacturing parts as they are
updated by the vendor
Download Compliance Data

23. • Process Extensions can simplify communication with your suppliers
• For new manufacturer parts, the PX can:
1. Generate a new Declaration
2. Send an email to the supplier and attach compliance forms
3. Notify compliance team of all actions performed
RFI Process Generation

24. Enhanced Reporting Capabilities
• Useful for complex evaluations of regulatory rules
• Saves time spent from searching and transforming Agile data
• Breaks down product BOMs and can pinpoint the source of
compliance issues
• Report formatted in Excel, which is easy to understand and
collaborate

25. • Invoked via the Actions menu of any item at any level
• Sent directly to requested user or designated email address
• ZWS has custom report layouts for the major compliance regulations
Enhanced Reporting Capabilities

26. WE WILL NOW OPEN UP THE AUDIO TO VIEWER QUESTIONS.

27. PART THREE WEBINAR
“In-depth Discussion on the Ever-Changing Regulatory Environment for Product Development”
May 6, 2015 at 10 am CST

28. COMPLIANCE@ZEROWAIT-STATE.COM
Contact us if you have any questions!