Communication for employment: Writing the application letter and resume

Communication for Employment:
Application (Cover ) Letter & Résumé
for marine graduates
Jovy D. Elimanao – Mihm, MAEd

How to Write Your
Application Letter

Application or Cover Letters
• Typed on a short sized bond paper
• Typically, it has 1 inch margins on all sides
• The most common font styles for this letter
are TIMES NEW ROMAN, CAMBRIA or
CALIBRI
• Your font size should be 12
• It should be single-spaced

Parts of the Application Letter
• HEADING
• the topmost part of the page
• Shows the complete address of the writer
(including the zip code!)
• Includes the date the letter was written

• Example:
123 Rizal St., Iloilo City 5000
October 20, 2017
2 spaces: Press ENTER 2 times
Press TAB 7 times 
Be sure to set your paper spacing to “single space”

• INSIDE ADDRESS
• Indicates the name of the person you are
writing to (be sure to include a courtesy title
such as Mr., Ms., Mrs., Dr., Professor, etc)
• the reader's position in the company
• name of the company
• their complete address (with zip code)

October 20, 2017
C/O Christopher Masicampo
Branch Manager
BSM Crew Service Center Philippines, Inc.
G/F Arthur Suites Boutique Hotel
General Luna Street, Iloilo City 5000
What if I do not know the
name of the manager?
< ---- bold letters
< ---- be sure the spelling of the
person’s name, company name,
and address is correct

October 20, 2017
To the Branch Manager
Magsaysay Maritime Corporation
University of Iloilo
Rizal Street, Iloilo City 5000
< ---- bold letters

Now, write your inside
address

• SALUTATION
• it is the opening greeting of the letter
• If the letter is addressed to an individual, be
sure to use a title with the last name (not
the full name!)
• add a colon (not a comma) after the name
• If you are unsure of the gender, that's the
time you'll get to use the complete name.

October 20, 2017
Branch Manager
< ---- bold letters
C/O Masicampo:

October 20, 2017
To the Branch Manager
Magsaysay Maritime Corporation
University of Iloilo
Rizal Street, Iloilo City 5000
< ---- bold letters
Sir/Madam:
Unknown receiver

• BODY OF THE LETTER
• single-spaced, with double line spacing
between paragraphs
• Very short ones are double-spaced with
indented paragraphs.
• for cover letters, this part has three
subdivisions;

• BODY OF THE LETTER
• Your first paragraph:
• Write how you know about the hiring/job
opening
• Your second paragraph:
• Write about your education, training,
employment
• Your third paragraph:
• Write about your skills and refer the reader to
your resume

• YOUR FIRST PARAGRAPH: how you know
about the hiring/job opening?
• Refer to the source of your information
precisely.
• If you are answering an advertisement,
include the exact position advertised with
name and date of the publication.

October 20, 2017
Branch Manager
C/O Masicampo:
Your advertisement on the Daily Guardian last September 25,
2017 expressed that you are looking for gas engineers to join your
organization.
Exact position advertised
Name and date of
publication
Or another version.....

October 20, 2017
Branch Manager
C/O Masicampo:
Your advertisement, posted on your company’s Facebook page
on September 6, 2017, has caught my attention. It was mentioned
that you are in need of marine engineers for your expanding fleet
of carriers. I would like to apply as a _______________ for
___________ (any vessel) of your company .
Exact position
advertised
Name and date of
publication

Now, write your first
paragraph

• YOUR SECOND PARAGRAPH: your
education, training, employment
- 2nd paragraph -
I graduated with a degree of Bachelor of Science in Marine
Engineering from PHINMA-University of Iloilo last March 24, 2016
as a CHED full scholar. I had hands-on experience in maintenance,
safety management and ship operations through extensive
machine shop training and educational tours. As a sophomore, I
served as a tactical officer managing 50 freshmen students. In
addition to my academic and technical background, I have
enhanced my leadership skills as an officer of UISR. I look forward
to applying these experiences as part of your company.

Now, write your second
paragraph

• YOUR THIRD PARAGRAPH: Closing of the
letter. Refer the reader to your resume.
- 3rd paragraph -
I hope that my qualifications and skills are sufficient to be
considered for the position. Attached is my resume for a more
detailed list of my background and skills. You can call me for an
interview at your most convenient time. I can be reached through
my number _____________. Your favorable decision in this matter
is highly appreciated .

Now, write your third
paragraph

• COMPLIMENTARY CLOSE: Closing for your
letter
October 20, 2017
<inside address>
<salutation>
< body of the letter; 3 paragraphs>
Truly yours,

• COMPLIMENTARY CLOSE: Closing for your
letter
• Choices:
• Very truly yours,
• Sincerely yours,
• Cordially yours,
• capitalized only the first letter of the first word
• use a comma at the end of the line

• SIGNATURE: Your name and sign
October 20, 2017
<inside address>
<salutation>
< body of the letter; 3 paragraphs>
Truly yours,
Arvin Jensen X. Terre
Applicant

October 20, 2017
<inside address>
<salutation>
< body of the letter; 1st paragraph>
< body of the letter; 2nd paragraph>
< body of the letter; 3rd paragraph>
Truly yours,
Arvin Jensen X. Terre
Applicant

Now, write your
complimentary close and
signature

Résumé
• Typed on a short sized bond paper
• Typically, it has 1 inch margins on all sides
• The most common font styles for this letter
are TIMES NEW ROMAN, CAMBRIA or
CALIBRI
• Your font size should be 12
• It should be single-spaced and must be
limited to the maximum of 2 pages only

Résumé
• The format applicable for your résumé
depends whether you had a job experience
before, or whether you are applying for a
local or international job in the shipping
industry.
• NEVER LIE ABOUT YOUR QUALIFICATIONS.

Résumé format: No job experience
h
Heading
Objective
Skills
Education
Awards, Honors, Activities
Other Qualifications
Personal Data (optional for local
employment)

Résumé format: with job experience
h
Heading
Objective
Employment background
Skills
Education
Personal Data (optional for local
employment)

Résumé format: Applying abroad
h
Heading
Objective
Personal Data
Skills
Education

Basic Parts of a Résumé
• MAIN HEADING
• Keep the main heading as simple as possible.
• Your résumé should always begin with your name, address, and
telephone number.
• Including an e-mail address suggests that you are computer
savvy.
• Prospective employers tend to call the next applicant when no
one answers.
• Avoid showing both permanent and temporary addresses; some
specialists say that dual addresses immediately identify about-to-
graduate applicants.
• Don't include the word Résumé; it's like putting the word "letter"
above a letter you write.
• Do not write ridiculous or suggestive email addresses.

Marjohn Gabriel Y. Tupas
123 Cuartero St.,
Jaro, Iloilo City 5000
098563729134
mgytupas_01@yahoo.com
Resume
123 Cuartero St.,
098563729134
akosimarjohngwapo_01@yahoo.com

• If for international shipping application, it can
include
• PERSONAL DATA
• Height:
• Weight:
• Date of Birth:
• Passport Number:
• Seaman’s Book Number:
• STCW & Safety Qualification:

• CAREER OBJECTIVE
• Objectives make the recruiter's life easier by
quickly classifying the résumé.
• Be sure your objective match the company's
job description.
• It answers the question: Why did you send
this résumé?

• To obtain a position as Marine Engineer in a
challenging and professional environment
where I am able to improve and perfect my
skills in order to reach the top of my
profession.
• Be sure this is the same with the position
you mentioned on your cover letter

Now, write your career
objective

123 Cuartero St.,
098563729134
Personal Data
Height: 5’10”
Weight: 70 kgs
Date of Birth: December 21, 1996
Passport Number: XX-09674565-PH
Seaman’s Book Number: PH-544951743850-ME
STCW & Safety Qualifications: Personal Survival Techniques (STCW A-VI/1-1)
Fire Fighting and Fire Prevention (STCW A-VI/1-2)
Elementary First Aid (STCW A-VI/1-3)
Objective: To obtain a position as Marine Engineer in a challenging and professional
environment where I am able to improve and perfect my skills in order to reach the top
of my profession.

• Education
• You should include the names and location of schools,
dates of attendance, major fields of study, and degrees
received.
• Your grade-point average and/or class ranking are
important to prospective employers.
• When relevant, include certificates earned, seminars
attended, and workshops completed. If your education is
incomplete, include statements as, completed 80 units in
120-unit program.
• Begin with the most recent school backward. Limit it to
three schools.
• This section can be named Education, Academic
Preparation, or Professional Training.

<Objective>
Education:
PHINMA- University of Iloilo
Rizal St., Iloilo City 5000
Bachelor of Science in Marine Engineering
Governor, College of Engineering and Maritime Education
Corps Commander, UI Naval Reserve Unit
CHED scholar (2013-2016)
Cum Laude
Graduated March 24, 2016
Iloilo City National High School
Lopez-Jaena St., Molo, Iloilo City 5000
Graduated March 2012
Third Honors

Now, write your
educational background

• Work Experience
• If your work experience is significant and relevant to the
position sought, this information should appear before
education.
• List your most recent employment first and work
backwards, including only those jobs that you think will
help you win the targeted position.
• Show the following for each position;
• employer's name, city, and state
• dates of employment, including month and year
• most important job title
• significant duties, activities, accomplishments, and
promotions

<Objective>
<Education>
Employment:
Jollibee Foods Corporation
Jalandoni St. Jaro, Iloilo City 5000
Service Crew (Part-time)
September 2013- March 2017
Awarded as the Student Crew of the Year (2014)
Maintains cleanliness of assigned work area
Serves about 250 customers a day
Leads team for dining assignments
Keeps records of duty
PHINMA-University of Iloilo
General Services Department
July 2014 to May 2017
Student Assistant to the Department Head
Helped in reproducing about 1000 questionnaires for exams
Kept records of transactions from at least 20 faculty members a day
Designed the Teacher’s Day 2014 cards

Now, write your
employment background
(if you have one!)

• Capabilities and Skills
• Recruiters want to know specifically what you can do
for their companies. Therefore, list your special skills,
such as Proficient in preparing correspondence and
reports using Word.
• Include your ability to use computer programs, office
equipment, foreign languages, or sign language, lead
or organize organizations and events.
• Describe proficiencies you have acquired through
training and experience, such as; Trained in
computer accounting, including general ledger,
accounts receivable, accounts payable, and payroll.

• Use expressions like
• competent in
• skilled in
• proficient with
• experienced in
• ability to

<Objective>
<Education>
<Employment>
Skills:
•Extensive knowledge of the practical application of engineering science and technology
•Ability to use, repair and maintain machines and tools
•Knowledge in fluid, material, and atmospheric dynamics, and mechanical, and electrical
structures and processes
•Can inspect equipment, structures, or materials to identify the cause of errors or defects
•Ability to document, write detailed instructions, draw, or specify about how devices,
parts, equipment, or structures are to be assembled, maintained or used
•Experienced in checking, testing, and maintaining automatic controls and alarm systems
•Excellent communication skills in English and Filipino, confident in speaking to an
audience
•Set and achieve goals under pressure
•Proficient in Microsoft Office Applications; Word, Internet
•Facilitated career guidance for high school seniors in 2012

• Other Qualifications
• Include all considerable experience, awards,
special talents that can't be classified under any
other parts of the resume.
• Examples of information to be included can be;
license or certificates, awards outside of school
and employment, and club
memberships/organizational positions in school
and community.
• You can name this section Summary of
Qualifications or Other Qualifications.

<Objective>
<Education>
<Employment>
<Skills>
Other Qualifications:
•President, ________ club (May 2013- March 2015)
•Volunteer, _________________ (June 2012-March 2013)

What are your other
qualifications?

123 Cuartero St.,
098563729134
Tupas, M.G. Page 2 of 2
Iloilo City National High School
Lopez-Jaena St. Molo, Iloilo City 5000
Graduated March 2012
Third Honors

Arrange your résumé
according to your specific
background

Communication for employment: Writing the application letter and resume

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