The document outlines the integration of SAP Extended ECM with SAP Document Management System (DMS) to enhance document management and collaboration capabilities. It presents a solution accelerator designed for best practices in implementing SAP Extended ECM within a specific business context, with functionalities to publish and manage documents effectively. Key features include metadata management, record management capabilities, and the ability to create customized business workspaces linked to SAP documents.

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Combining SAP Extended ECM
and SAP DMS (Document
Management System)
SAP Extended ECM Solution
Accelerator
Thomas Demmler
Director Product Management
Extended ECM Applications
Hedi Yousef
Product Manager
Extended ECM Applications - HCM
May 2015

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Combining SAP Extended ECM and SAP DMS
Summary
 The Extended ECM Solution Accelerator for SAP DMS combines
document management capabilities of SAP Document Management
(SAP DMS) with Business Workspaces and Records Management
delivered by OpenText Extended ECM for SAP Solutions.
 This provides you state-of-the art document management,
collaboration and records management capabilities tightly integrated
with SAP DMS while at the same time providing an enterprise access
to this content via productivity tools like Microsoft Windows, Microsoft
Office, and Microsoft SharePoint.

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SAP Extended ECM
Enterprise Information
Management
+ EIM
Deep Integration with SAP Information-fueled
Business Processes
=
Connect content with business processes
in SAP
Providing Business Workspaces for
managing content in business context AssetEmployee Finance
Product CustomerSupplier

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Combining SAP Extended ECM and SAP DMS
SAP DMS Solution Accelerator
The purpose of a solution accelerator is to give you a best practice for an implementation of
SAP Extended ECM in a specific business context. This solution accelerator consists of
documentation and a sample implementation. You’ll find this solution accelerator in the
OpenText Knowledge Center (login required).

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Combining SAP Extended ECM and SAP DMS
SAP DMS Document Info Record
The solution accelerator for SAP DMS allows publishing documents that are
controlled in SAP Document Management System (SAP DMS) to Business
Workspaces of OpenText Extended ECM for SAP Solutions.
The business object of SAP DMS is the Document Info Record (DIR). The
following metadata can be stored in a DIR business object:
- Metadata of business object with control function like the date of
creation, the creator, an object ID or the status
- SAP classification provides additional information according to your
business processes in customizable attributes, this can also be added
automatically be the application the document file originates from, for
example a CAD program.
- Links to other business objects that are related to this DIR business
object
- The original document or documents as links to their actual storage
location, for example in an archive

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Combining SAP Extended ECM and SAP DMS
Key Features of Solution Accelerator
- SAP DMS DIR status network triggers the creation
of the business workspace
- Additional metadata enrich business workspace
attributes
- SAP classification data is mapped to the attributes
of the business workspace
- Related business workspaces mirror DIR object
links
- Records Management can be applied on SAP DMS
documents
- Individual business workspaces for DIR versions

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Combining SAP Extended ECM and SAP DMS
Metadata in Business Workspace Attributes

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Combining SAP Extended ECM and SAP DMS
Object Links Mapped to Business Relationships

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Combining SAP Extended ECM and SAP DMS
SAP DMS Documents in Business Workspace

10. www.opentext.com
Thank You!
Thomas Demmler
Director Product Management
Extended ECM Applications
Email: thomas.demmler@opentext.com
Blog: thomasdemmler.wordpress.com
LinkedIn: de.linkedin.com/in/thomasdemmler
Slideshare: www.slideshare.net/thomasdemmler
Twitter: @thomasdemmler
Hedi Yousef
Product Manager
Extended ECM Applications - HCM
Email: hedi.yousef@opentext.com
LinkedIn: de.linkedin.com/pub/hedi-yousef/38/92b/373