The document provides guidance on how to write effective photo captions in 1-2 sentences. Captions should grab attention, provide key details like who, what, when, where, why in a factual manner. For photos without a related story, the caption acts as a standalone with the first 3-5 words sometimes serving as a headline. Captions should identify subjects concisely while avoiding redundancies and focus on visual details, actions, and relevant facts.

2. How to write a
Photo Caption

3. On the job, the reporter and
photographer discuss how best to
get the shot, based on the reporter’s
research and ideas on how he or she will
write the story. The photographer
meanwhile, also gets to write.
The caption, or cutline, is the one-
to two-sentence story under the photo,
which helps to tell the story.

4. Captions serve to:
1.Grab the reader’s attention.
2.Provide information for the
busy reader who may not read
the related story.

5. Two types of photo captions:
1. Photo with a story: the caption is
one to two sentences and aids in
getting the reader to read the
story.
2. Photo without a story: also
called ‘Stand-Alone Art,’ it needs
two sentences, usually has a
headline.

6. Captions should be:
Active
Complete
Interesting

7. 1. Write one sentence,
usually the first, to
explaining what’s
happening in the
photo. The 5 Ws.
2. Write a second
sentence giving
additional
information about
the event.

8. Do’s for writing captions:
Do use the first three to five words to grab
attention.
Do state the obvious without
being obvious.
Do use second IDs.
Do include the 5 Ws and H.

9. In stand-alone art, the first three to five
words sometimes serve as the
headline, which is in all caps and
bolded. For example:
BLUE MAN ARMED – Long before the night
was over, Baby Face Nelson took out his gun and
cleaned it for old times sake. Nelson will be in
town for the next three weeks, appearing in “Blue
Man Crew.”

10. What is a Second ID:
Instead of using a subject’s name twice in the
caption, use another label for them – a
second ID.
SEPTEMBER SUNSET – Mary Jones walked
her baby in the park as the sun set on
Manhattan. The district court judge has been on
maternity leave since August and hopes to
return to work in December.
Jones’ second ID is district court judge.

11. Do’s for Captions, continued:
Do consider what is going on before, during
and after.
Do use visual and specific nouns.
Do use active verbs.
Do keep cutlines factual.
Do identify all people, except with crowds.
Do interview to gain facts.
Do proofread, especially names.

12. Don’ts for writing captions:
Don’t begin with a name unless it is the
most important element.
Don’t begin with a person’s title.
Don’t state the obvious.
Don’t use “pictured above” or “shown
here” or similar phrases. The reader knows.

13. Don’t use “seems to” or
“tries to.” Just the facts.
Don’t pad with worthless
information.
Don’t use gag, joke or
cutesy comments.
Don’t comment, question
or talk to the picture.
“Watch out for that truck!”

14. Identifying
the People in your Photos:
If it’s a male and a female – no need to tell us who’s on the
left or right. Their names will tell us.
If it’s two men or two women – ID the one on the left.
“Jane Doe, left, and Barb Jones took their physics exam
yesterday, just before spring break.
If it’s a group of people – ID up to five people in a photo, left
to right. Sometimes it’s best to ID clockwise.
“Participants included, clockwise from bottom right, Jane
Doe, Barb Jones, Melanie Righteous, etc.

15. Who: Dana Dietl, 13, and brother Beau, 9. What: They ordered
Roaccutan, an acne drug, over the Internet. Their drug came from
Pakistan. Their father is an ex-NYC cop who runs his own
investigation company. He found no controls on Internet drugs.

16. Who: Iraqi Shi’a father and son
What: Shi’a mark the
anniversary of the death of
Imam Moussa Al-Kadhim.
Father and son flog themselves
with chains.
When: yesterday
Where: Outside the holy shrine
of Imam in Baghdad
Why: First time since Sadaam’s
fall that such a display was
allowed.