The document outlines the challenges in accounts payable (AP) invoice processing within JD Edwards environments and introduces Bottomline Technologies' TransformAP solution for integrated invoice management. It emphasizes the benefits of automation, such as reduced processing costs and cycle times, increased visibility, and improved supplier relations. Success stories from various companies illustrate how TransformAP has streamlined operations and enhanced productivity in AP departments.

1. Redefining AP Invoice Processing
Within Your JD Edwards Environment
Chris Luoma, Director of Product Marketing
Bottomline Technologies
April 22, 2010; 8:30 AM
Mandalay Bay Ballroom B

2. Agenda
• Challenges with AP I
Ch ll ith Invoice Processing
i P i
• Transform™ AP: Integrated Invoice Management for JD
Edwards EnterpriseOne
• Transform AP: Success Stories
• Completing the AP Automation process
• Summary / Q&A
• About Bottomline Technologies

3. It’s Still A Paper-Based World
“95% of AP departments said they are still
receiving the majority of their invoices as
paper, via the mail.”
Source: IAPP AP Automation Study, 2009

4. Paper Invoice Processing
Invoice approved?
pp
Goods received?
Which invoice?
Pay the supplier!
REQUISITIONER
Goods & prices Industry Average Results:
match? Missing invoices!
$12.71 and 6.4 days Duplicate invoice!
to process a vendor payment
IOMA: AP Department Benchmarks and Analysis
SUPPLIERS MAIL ROOM SUPPLIER INVOICES AP DEPARTMENT
Outstanding invoices?
Audit original invoices?
Pay my invoice! Processed invoices?
MANAGEMENT

5. Industry Research – Key Findings
• 60% - 70% of enterprises l k visibility i t th i
f t i lack i ibilit into their
primary AP spend and invoice data.
• Enterprises who have automated their invoice
receipt and approval workflow policies have
experienced 55% l
i d lower iinvoice-processing costs, as
i i t
well as 30% lower invoice cycle times.
Source: AberdeenGroup, January 2010

6. Transforming the AP Process
INVOICE & ORDER INVOICE
TRACKING PROCESSING
APPROVERS
Invoice approved? Coding, Matching,
Goods received?
Best-in-Class Results: Posting AP DEPARTMENT
$8.58 to process an invoice
(compared to $12.71)
3.0 days to process a vendor payment
SUPPLIERS MAIL ROOM
(compared to 6.4 days)
INVOICE STATUS
IOMA: AP Department Benchmarks and Analysis
NOTIFICATION
VISIBILITY
Duplicate invoice?
Status, Reporting,
, p g,
Goods & prices don’t match?
Audit History
Invoice rejected?
MANAGEMENT

7. Agenda
• Challenges with AP Invoice Processing
• Transform™ AP: Invoice Management for
JD Ed
Edwards EnterpriseOne
d E t i O
• Transform AP: Success Stories
• Completing the AP Automation process
• Summary / Q&A
• About Bottomline

8. Transform™ AP: I
Invoice M
i Management
t
with & within JD Edwards

9. Invoice Document and Data Capture
• Inbound Documents
I b dD t
 Paper documents via scan
 Fax server
 Email attachments
 Transform™ Scan Center: Optional
add-on module for scanning and
indexing documents
• Batch Review
 Web-based previewing of scanned
CAPTURE batches
 Automatic bursting into individual
document sets
• OCR
 Pattern creation and expression-based
rules automatically capture header level
y p
data

10. Invoice Document Capture
Invoices
I i Capture
C t Image Files
I Fil Transform AP
T f
Multi-function Device
Scan
Fax
Email

11. Verification and Matching
 Verification
 Resulting images and
associated captured data are
automatically made available
in EnterpriseOne for
i E t i O f
validation
VERIFY & MATCH  Automatic Match
 PO-based invoice data is
dynamically matched against
both pre-existing purchase
orders (2-way) and/or goods
received notices (3-way) and
posted to the G/L
 Invoices which fail to match
are made available for
exception processing

12. Automatic 2- and 3-way Matching
Documents and associated metadata are queued in EnterpriseOne for further processing.
Invoice status shows the stage of all invoices in process including those auto matched.

13. Exception Processing – Forward Request
…any exceptions can verified and reviewed and if needed, forwarded for approval…

14. Exceptions - Approval
…split screen interface allows for viewing header data and image…

15. Code and Approve
• Route
 Non PO
Non-PO approval
 Exception invoices and
associated data can be
routed to appropriate users
based on business rules
 Users can perform further
verification and/or coding
CODE & APPROVE
• Code & Approve
 Email notifications can be
sent to users with embedded
link to document requiring
approval
 Also supports coding by
model allocation based on
preset matrix within JDE
 Multiple levels of approval
can be configured and
audited throughout the
process

16. Code Invoices Online
…assigned users code the invoices via standard Web browser;
G/L codes are validated against EnterpriseOne…

17. Approval Scenarios
RULES BASED
APPROVAL MATRIX $500 $1,000 $5,000
…by Minimum
Approvers
Invoice A - $4,238
…by G/L Codes
including splits
Invoice B - $4,702
Line 1: 30.4231
Line 2: 30.7539
…by Escalation / Escalation
Alternates
Invoice C - $300
Out of Office
Alternate

18. Real-Time Information
 Visibility
 Audit history with one view of
all your invoices
 On-demand reporting
 Account accruals
AUDIT HISTORY  Compliant Processes
AND REPORTING
 Self-documenting
g
 Process change controls
 Tracking of user activity

19. Compliance – Reporting
…standard reports provide authorized users the ability to view status of invoices
and run metrics on productivity…

20. Invoice Storage and Retrieval
• Storage
 Transform AP stores all in oices with
invoices ith
associated indexes
 Extends to both related and ad-hoc
documents for complete view of each
transaction
 Invoices are accessible via standard
web browsers
SEARCH AND RETRIEVE
• Access documents within
EnterpriseOne
 All invoices are linked to the
transactions via native JD Edwards
media attachment
 EnterpriseOne users can interactively
process, view, fax, email or reprint
documents directly from JD Edwards

21. EnterpriseOne Media Attachments
…users can view invoice documents from within EnterpriseOne via native media attachment…

22. Transform AP Web
Portal
…or view outside EnterpriseOne utilizing standard Web-browser via the Transform AP portal…

23. Transform AP: Complete Invoice
Management
CODE & APPROVE
VALIDATE & MATCH
CAPTURE
AUDIT HISTORY
AND REPORTING
SEARCH AND RETRIEVE

24. Benefits O
f Overview
Full Visibility
y EnterpriseOne is the central location for all invoices
p
Transparent Process Auditing of all invoice interaction and status changes
One View Direct integration no need for data synchronization
integration,
Automated Document Handling Automated matching and posting of invoices
Flexible Process Online invoice approval outside of EnterpriseOne
Agile Process Adapt the process to meet your needs
Seamless Integration View and code the invoice within EnterpriseOne
Instantly Usable Looks, feels and is EnterpriseOne
Anytime from Anywhere Find and retrieve invoices within EnterpriseOne or online

25. Agenda
• Challenges with AP Invoice Processing
• Transform™ AP: Invoice Management for JD
Edwards E t
Ed d EnterpriseOne
i O
• Transform AP: Success Stories
• Completing the AP Automation process
• Summary / Q&A
• About Bottomline

26. • Largest owner / operator of suburban office properties in SE
Company
p y
• 525 properties with 41 4 million square f t of space
ti ith 41.4 illi feet f
• Annual revenue for 2009: $460M
• 400 employees
• Process 60K+ invoices annually
Problem • Analysis showed high invoice processing costs of more
than $25 per invoice
• Inability to capture supplier early payment discounts
• Growth by acquisition resulted in 10 different processes
• A $40 invoice had seven levels of approval
Solution • Transform AP for Oracle JD Edwards EnterpriseOne
Results “The Bottomline solution has enabled us to consolidate our
invoice processes into a centralized shared services model
that cuts approval time, lowers processing costs, and
improves supplier relations by ensuring on-time payment.“
Art McCann, Senior Director of IT, Highwoods Properties

27. • Invests in and develops commercial, industrial and
residential property throughout the US
Company
C
• 90 companies from the Fortune 500, Global 500 or Forbes
List of Top Private Companies have selected Hillwood
• 150 employees with 6 divisions
• Process 33k+ invoices annually
• All invoice data manually keyed into JD Edwards
Problem • 6 divisions received & manually routed invoices for approval
• AP was not aware of the status of invoices in process
• Invoices were paid late
• Not uncommon to misplace an invoice
Solution
S l ti •T
Transform AP for Oracle JD Edwards E t
f f O l Ed d EnterpriseOne
i O
• Significant increase in AP staff productivity and data accuracy
Results
• Invoice to payment cycle time drastically reduced
• Transparent view of all invoices in process and status
• Less opportunity for late payment
• Reliable and accessible storage of all invoices
• Extended capabilities with add-on sub-contract functionality

28. • Develops, manages and finances some of the world's largest
Company
real estate projects
• Best known for its historic 2.8 million-square-foot $1.7 billion
Time Warner Center at Columbus Circle
Problem • Homegrown solution worked with Lawson but did not
integrate with new JD Edwards installation
• AP did not have the required visibility into all
invoices in process
Solution • Transform AP for Oracle JD Edwards EnterpriseOne
• Seamlessly integrated with JD Edwards
Results
• Users new to working with JD Edwards continue to work
within their familiar environment
• Increased visibility of all invoices in process
• Significant increase in AP staff productivity

29. Agenda
• Challenges with AP Invoice Processing
• Transform™ AP: Invoice Management for JD
g
Edwards EnterpriseOne
• Transform AP: Success Stories
• Completing the AP Automation process
• Summary / Q&A
y
• About Bottomline

30. Transform™ AP: I
Invoice M
i Management
t
with & within JD Edwards

31. Pay Smarter with the Largest &
Fastest-Growing Online Payment Network
• Multiple payment types & unlimited remittance detail sent through
an easy-to-use online portal
• The most fraud-proof electronic payment solution on the market
• Integrates with existing financial systems, works with any bank
• Any payment file type accepted
• Over 95,000 network members and growing
• Supplier adoption rates of as much as 70%, vs. only 5-7% for
competitors
• Over $300 billion in spend processed
• Supplier on boarding and authentication support from Bottomline
on-boarding
• Software-as-a-Service Delivery Model means no upgrade fees or
hardware to install

32. Agenda
• Challenges with AP Invoice Processing
• Transform™ AP: Invoice Management for JD
g
Edwards EnterpriseOne
• Transform AP: Success Stories
• Completing the AP Automation process
• Summary / Q&A
y
• About Bottomline

33. Agenda
• Challenges with AP Invoice Processing
• Transform™ AP: Invoice Management for JD
Edwards E t
Ed d EnterpriseOne
i O
• Transform AP: Success Stories
• Summary / Q&A
• About Bottomline Technologies

34. About Bottomline
725+
9,000+ Global Employees NASDAQ: EPAY
Customers
C t Worldwide
$138M
•80 of Fortune 100 Offices in Annual
•70 of FTSE 100 US, EMEA &
•15 of Top 25 Banks
Asia-Pac Revenues

35. More Than 20 years’ Experience Automating
& Optimizing Financial Processes
Strategic, I
St t i Innovative Solution Set
ti S l ti S t
• Wholesale Banking & Enterprise Payments
• Financial Supply Chain Automation
– Corporate P
C Payments & C h M
Cash Management
– Invoice Processing
• Medical Forms Automation
• Legal Spend Management
• Document Process Automation Bottomline Technologies’ Corporate Headquarters
Portsmouth, NH USA
Proven to Deliver Significant Benefits Enterprise-wide
• Unprecedented visibility into every transaction
• Enables paper-to-electronic migration
• Supports audit & compliance requirements
• Expanding SaaS delivery model accelerates time to value, reduces IT costs,
headaches

36. Top-Tier Customer Base
9,000+ Customers Worldwide

37. Corporate Awards & Recognition
• Aite Group Best-in-Class for Global Cash Management
Gro p Best in Class Management:
2009
• American Banker and Financial Insights FinTech 100:
2006, 2007, 2008,
2006 2007 2008 2009
• Law Technology News Technology Award (Vulcan
Materials Company): 2008
• Global Finance Best AP Services: 2005 2006 2007
2005, 2006, 2007,
2008, 2009
• START-IT Top 50 Technologies: 2008
• Financial-i Leaders Innovation”
Financial i “Leaders in Innovation Award: 2007

38. Helping Customers Go Green
Interactive Green Savings Calculator allows
I t ti G S i C l l t ll
customers to better understand the environmental
impact of moving from paper to electronic.
http://www.bottomline.com/GoGreen

39. Thank You!
For more information, please contact:
Chris Luoma
cluoma@bottomline.com
Learn More Online:
www.bottomline.com/transformap
Stay Connected!
Twitter: http://twitter.com/bottomlinetech
LinkedIn: http://www.linkedin.com/in/chrisluoma