This document summarizes a webinar about the Easy-Speak control panel. It provides an overview of the control panel's functions, including managing meeting roles and club officers, adding meeting locations, customizing club settings, and configuring member surveys. The webinar demonstrates how to perform tasks in the control panel such as editing roles and permissions, prioritizing awards, and modifying the member survey. It encourages attendees to join future webinars for more training on Easy-Speak.

1. EASY-SPEAK HELP DESK
28 JULY 2016 WEBINAR: CONTROL PANEL BASICS
COACH CAROLE AND FRIENDS
HELP DESK ENQUIRIES: EASYSPEAKCHAMPION@GMAIL.COM

2. NEW RESOURCES:
EASY-SPEAK MADE EASY – ONLINE COURSE
1. https://toastedtraining.wordpress.com/2016/07/22/control-panel-in-easy-speak/
2. https://www.youtube.com/user/easySpeaksupport
3. https://www.facebook.com/groups/easy.speak.community/
4. https://drive.google.com/file/d/0B7aKTlCeb5i0Rjgxc05ldUlpYUk/view
https://toastmasterstraining.moodlecloud.com/course/view.php?id=4

3. WHAT IS THE CONTROL PANEL?
WHO HAS ACCESS TO CONTROL PANEL?
HOW DO YOU ACCESS CONTROL PANEL?
WHAT DO YOU DO IN CONTROL PANEL?

4. KING ARTHUR’S PLAYGROUND: CONTROL PANEL
Minnie
Mouse
VPE

5. THINGS TO DO IN CONTROL PANEL: MEETINGS & OFFICERS
• Manage the Meeting Roles
• Manage the Club Officer
Roles

6. MEETING ROLES
• Which meeting roles will you add
• How will those meeting roles display
• How do I edit them
• Will they be assignable
• Will they be fillable
• Can they repeat
• Can they be auto-assigned
Videographer
Role
Toastmaster
Role

7. EDITING MEETING ROLES
• Determine the role name and
abbreviation
• Enter the link to the Knowledge Base
article
• Answer Yes or No to the options
• Save changes

8. THINGS TO DO IN
CONTROL PANEL:
CLUB OFFICER ROLES
• Edit the role to include more or less
permissions
• Add new roles as required
Edit to give
VPM extra
permissions to
format the
Home Page
Add an
Assistant VPE
with
Scheduling
permissions

9. EDITING OFFICER SETTINGS
• Determine how the officer role
with display
• Add the link to the Knowledge
Base article
• Select appropriate permission
settings
Permissions for an
Assistant VPE

10. THINGS TO DO IN CONTROL PANEL: LOCATION MANAGER
• Add new club meeting venues in the Location Manager
• Edit existing club meeting venues when required
Online Clubs:
Add your Virtual
(internet Meeting
location)

11. VIRTUAL (INTERNET MEETING LOCATIONS)
• Online meetings in GoToMeeting can be added like this

12. THINGS TO DO IN CONTROL PANEL: CLUB SETUP
• Select the Club Setup option in Control Panel
• Select the edit icon for the site you are setting up

13. CLUB SETUP PANELS
• Full club name and
short name
• Admin email address
• Links to club’s website
and social media
• Subdomain
http://kingarthurs.districtwebmasters.org/

14. DISPLAY
• Language and time zone
• Date format
• Privacy preferences
• Other preferences
Yes, to display
member awards
with their
usernames
Add local
time zone
for club

15. OPTIONS
• Say Yes to use:
• Membership Survey
• Outstanding Toastmaster
• New Visitors Chart
• Photo Gallery of Members
• Select Stats Calculation Dates
Outstanding Toastmaster option
provides a method of calculating
annual awards

16. ROLE ALLOCATION
When to make agenda visible?
When to prevent online user changes?
Who to
send
Speech
detail to?

17. MEETINGS: TIME AND PLACE
Set your default location:
select from dropdown list

18. MEETINGS: AGENDA PREFERENCES
Important details can be
added for printing on all
agendas

19. MEETINGS: PERMISSIONS
• Select who has editing, assigning and follow up permissions

20. TMI INFORMATION
Who to contact?
Details appear on Home Page

21. THINGS TO DO IN CONTROL PANEL: MEETING AWARDS
• Add new meeting
awards
• Customise your new
meeting awards
• Prioritise your awards
• Viewed on agenda
when meeting closed

22. ADDING A NEW AWARD
• Creating a new
custom award
• Most Improved
See below the New Award
screen for how to Convert Roles

23. THINGS TO DO IN CONTROL PANEL: MEMBER SURVEY
Use modified version for
surveying your members

24. MEMBER SURVEY: EVALUATE YOUR CLUB
• Delete or edit
questions in any
part of the
Member Survey

25. THINGS TO DO IN CONTROL PANEL: MEMBER STATUS
• Edit or
Create new
member
status
where
required
Include a Prospective Member
for those who visit and may join

26. THANKS FOR ATTENDING
WATCH THE FACEBOOK EVENTS
FOR MORE WEBINARS
HTTPS://WWW.FACEBOOK.COM/GROUPS/EASY.SPEAK.COMMUNITY/
EASY-SPEAK PRESENTERS: ENQUIRE WITHIN
MONTHLY WEBINARS WILL BE SCHEDULED FOR:
AUGUST, SEPTEMBER, OCTOBER & NOVEMBER 2016