Albert is an Office 365 Power User who helps others learn about and use Office 365 tools. On a typical day, Albert will check his agenda which includes attending a monthly meeting and preparing for an upcoming Microsoft Teams workshop. As a Power User, Albert is eager to learn new technology, likes teaching others, and enjoys answering questions from others. Albert covers tools like SharePoint, Microsoft Teams, Microsoft Forms, Power Apps, and Flow. He provides tips on customizing SharePoint lists and forms, setting up private channels and libraries in Teams, using OneNote with Teams, and automating tasks with Flow. The event concludes with prizes being awarded.

1. A day in the life of an Office
365 Power User
Serge Tremblay
Strategic advisor Collaboration
New York City
Saturday, July 28, 2018
Microsoft, 11 Times Square
7 8th Ave, New York,
NY 10036

2. Who is Serge Tremblay?
serge.tremblay@victrix.ca

3. Meet Albert, Office 365 Power User
Meetings (1 per month)(and answer if
required)
• Check his agenda
• Content review for a Microsoft Teams
workshop
A DAY IN A LIFE OF ALBERT AN OFFICE 365 POWER USER
OFFICE 365 POWER USER JOB DESCRIPTION– An Office 365 Power User is someone that:
• Is eager to learn new Technology
• Likes to talk to people
• Likes to teach and share knowledge
• Likes to answer questions
• That will do more than a regular user with the same tools

4. Is this a full time Job?
• It could be, but does not
have to be!

5. • Examples of Soft Skills:
• Communication
• Flexibility
• Leadership
• Motivation
• Patience
• Persuasion
• Problem Solving Abilities
• Teamwork
• Time Management
• Work Ethic
Citizen developper
Source:
https://tracyvanderschyff.com/2017/11/10/the-rise-of-
the-citizen-developer/

6. What tools are we going to cover?
• SharePoint
• Microsoft Teams
• Microsoft Forms
• Power Apps
• Flow

8. SharePoint Classic Vs Modern
Classic Team site Modern Team site

10. SharePoint Modern page banner images
• Not all images will work well for modern pages banner
images or hero Web Part

11. Tips 1: Building Hero WebPart Images

12. Tips 1: Use Hero WebPart Jigsaw
Source: https://medium.com/@smcollier/hero-webpart-jigsaws-ad59f52deb91

13. Jigsaw can also be used for the banner
images
Before
After

15. Tips 2: SharePoint Column Formating
• Modern list has introduced a Column formating option
• In order to add formating to your column you will need to
learn JSON 
• Fortunatelly there are many samples available to help you
get started 
• All you need to do is copy, paste and pray!

16. Conditionnal Formating Before/After
Before
After

17. Tips 2: Adding Column formating
• Go to http://bit.ly/DemoColumnFormatting
• Copy JSON for type of format
• .Edit column settings, Format this Column,
paste code and save!

18. You can do more with Code!
• But you need a developper

20. Tips 3: Add Web site Tab for http sites
• With Microsoft Teams, you
can add Web site Tabs
• Unfortunatelly
it only works with https
• You can use short url tools like
bit.ly, tinyurl to create an https
link for the original link

22. Microsoft Teams Private channels
• Private channels do not exist
• It’s a request on User Voice
• https://microsoftteams.uservoice.com/forums/555103-
public/suggestions/16911079-support-for-private-channels
• Every members of a Team have access to all the content of
the Team
• You can create a Channel and create a tab to a secured
document library

23. Tips 4: Create a private library in Teams
Channel
• Browse to the SharePoint site associated to your Team
• Create a New SharePoint group
• Create a new document library
• Break permission inheritance to the new library
• Remove unwanted groups
• Grant permission to the new group
• Add a document tab to your Team for the new library

24. Create a new SharePoint group
• Access your SharePoint site from Microsoft Teams
• Create a new SharePoint group
• Add member to the new Office 365 group

25. Create a new document library and
break permission inheritance
• Create a new Document library in the SharePoint site
• Break permission inheritance on the document librar
• Remove permission to Visitors and Members group on the
document library

26. Break permission inheritance
• Break permission inheritance on the document library
• Remove permission to Visitors and Members group on the
document library

27. Grant permission, add a tab and test
• Grant permission to the new SharePoint group on the
document library

28. Add a tab to your Channel and Test
• Add a new tab to the document library on your Team’s
channel
• Test to confirm that it works

30. Tips 5: Use One NoteBook per Team
• Add a OneNote Tab to the General Channel (it will create a
new NoteBook by default)
• Consider using the format Team’sName Notes, as this name will also be used for
the name of your Team’s NoteBook
• In your new NoteBook create sections for each channel’s name
• Add a OneNote tab to each Channel by selecting use an existing NoteBook
• Browse in your Team’s Notebook to find the section for your Channel
• Repeat for each channels
• Once your Notebook is opened in Teams, click on Open in OneNote, this will
synchronize your notes to a local copy of your NoteBook, making them
available to work Offline

31. Private Notes in Teams
• Create a private document library
• Create a NoteBook in the private library
• Add a OneNote Tab to your Channel
• Browse NoteBooks, select you new NoteBook and Save

33. What is Microsoft Forms
Source: https://support.office.com/en-us/forms

34. • My Forms are personnal
and will be deleted with
your account
• Group forms are shared
with all the members of
your Office 365 Group and
will stay after your account
is deleted
My Forms VS
Group Forms
Note: Under Recent group forms, you will see only the group
forms that you have edited or created.

35. Tips 6: Create group Forms
From Microsoft Teams Client From a SharePoint Team Site
At the time of this conference, forms for Excel are not available in Communication sites

36. Links about Microsoft Forms
• https://support.office.com/en-us/forms
• https://flow.microsoft.com/en-
us/connectors/shared_microsoftforms/microsoft-forms/
• https://collab365.community/ultimate-guide-microsoft-
forms/
• https://www.lynda.com/Microsoft-Forms-tutorials/751153-
0.html

38. Power Apps
• Can be used to customize
SharePoint Online modern list
forms
• Can be used to create custom
application for different
platforms

39. Tips 7: Customize SharePoint list Form
• Customize a modern list form
• Removed unwanted columns from your form
• Created, created by, modified, Modified by
• Change the layout for 2 columns
• Add an image on top of the form
• Change the background color of the form
• Add text separator in the form
• Add a hidden comments/documentation page
• Save and publish your form

40. Learn PowerApps
Source: https://www.youtube.com/playlist?list=PLCGGtLsUjhm2bonhBZuEhZU72QkFjOpc6

41. PowerApps links
• https://docs.microsoft.com/en-
us/powerapps/maker/canvas-apps/customize-list-form
• https://docs.microsoft.com/en-
us/powerapps/maker/canvas-apps/sharepoint-form-
integration
• https://docs.microsoft.com/en-us/powerapps/
• https://powerapps.microsoft.com/en-us/blog/separate-
custom-forms/

42. List Forms customization Step 1

43. PowerApps design Canvas

44. How to hide Fields
UnSelect the unwanted
fields

45. Show in Two columns

46. Add image to the Media library

47. Add image to your form
• Select your form and make some space on the top
• Insert Media image
• Select your image from the gallery

48. Final form

49. Document your App
• Insert a new Blank screen
• Rename the screen to Documentation
• Insert a rich text editor control
• Document your solution

50. Save and publish your App

52. Is Flow for everyone?
• Microsoft Flow is the People Flow
• Logic Apps is the Corporate Flow
• Create flow from Power Apps Studio
• Start from a template or start from scratch?
• Personnal Flow VS Team Flow
• A personnal flow can become a Team flow by sharing ownersip
• Beware of Connection account in your flow

53. Many Flow templates are available

54. Tips 8: Add a flow to an existing list
• In your SharePoint Modern list click: Flow/Create a flow
• Select the following template
• Send a customized email when a new SharePoint list item is added
• Make sure the connections are good
• This is where you could use a service account instead of your personnal account
• Click continue
• You could customize the email, but for now just click Save
• Go to your SharePoint list and create a new item
• Check your Email!

56. Flow Links
• https://docs.microsoft.com/en-us/flow/guided-
learning/get-started
• https://docs.microsoft.com/en-us/flow/getting-started
• https://docs.microsoft.com/en-us/flow/limits-and-config

57. Adding a flow to a SharePoint List

58. Configure the flow

59. Add a new item to the list and check
your Email

60. • Lean
• Practice
• Share
• Teach
• Document you new apps

61. EVALs / PRIZES
Bring all items to the 6th Info Desk
• Bingo Cards = how you win prizes
at the end of the event.
• The cards must be stamped by
ALL the Sponsors by the last
session (4pm)
• Fill out speakers evaluations
(located in the front of the rooms
• Fill out the event evaluations And more …
Surface Go
Xbox One X

62. Thank You
EVENT Sponsors
We appreciated you supporting the
New York SharePoint Community!
• Diamond, Platinum, Gold, & Silver have tables
scattered throughout
• Please visit them and inquire about their products
& services
• To be eligible for prizes make sure to get your
bingo card stamped by ALL sponsors
• Raffle at the end of the day and you must be
present to win!

63. Beer Authority
300 W 40h St
[across the street]
Join us for a round of drinks
http://www.beerauthoritynyc.com

64. Questions