Bluecruxtalks in June: Getting a grip on your project portfolio management

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This is the full slide deck of our #bluecruxtalks session of June (22 June 2021, 3PM CET - 9AM EST), presented by bluecrux

Business

#bluecruxtalks in June
Getting a grip on your project portfolio management

Nice to meet you!
Rens van den Boomen
Head of ITS PMO
Kris Van Steenberghe
Head of Transformation

How to use an
objective criteria-based
approach to drive your
project funnel?
How can you leverage
proper capacity
planning to avoid
resource challenges?
How to govern active
projects, with a focus
on budget reporting
and follow-up?
So, what WILL we learn?

“I am not sure how
to keep project
requests under
control without
objective criteria”
“Our organisation and
therefore complexity has
been growing”
“We just made our
forecast for the year,
but we’ve already lost
control of our budget”
“There are so many
projects to be done, we
don’t get through it as we
don’t have the capacity to
get them done”
“Staffing on projects is
approved project per
project. This has led to
people being 150% staffed.”
Do these challenges sound familiar?
“Each project reports in a
different way. It’s a lot of
work to reconciliate all of
that and interpret it
correctly ”

5
5
Make it visible, govern and control it. Add value and make it run efficiently
PPM
Visibility
Governance Control
Efficiency
Four pillars of Project portfolio management

6
A simple project lifecycle is at the core of your Project portfolio management
STEP
01
STEP
02
STEP
03
STEP
04
Project
request
Project
approval
Project
execution
Project
closing
Project follow-up
Project lifecycle

7
7
Approved Projects
Requested Projects
Secure spending energy on the right priorities having an impact on the company’s transformation
Strategy
Budget
Benefits & ROI
Resources
Risks
Interdependencies
Manage the project funnel

8
Portfolio Management
Project Management
Portfolio board
Time Costs
Scope Resources
The extended Triple Constraint at the basis for follow up
Project portfolio governance

9
Project updates (demand)
Resource updates (supply)
Budget
cycle
Project
Request &
approval
Simulate
scenarios
Operational
alignment
Start with the budget cycle and continuously update
Capacity planning

10
10
Growing to a Transformation management office with the necessary toolboxes
From PPM office to Transformation office
Project management toolbox Change management toolbox
• Project mgt methodology
• Project Plan
• Risk log
• Action log
• Decision log
• …
• Change mgt methodology
• Elevator pitch
• Stakeholder analysis
• Change impact assessment
• Communication plan
• …

Thank you!
Rens van den Boomen
Head of ITS PMO
Kris Van Steenberghe
Head of Transformation
Questions? Let’s connect!

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