Becoming an email exemplar Bob Hallewell
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The document discusses email best practices and how to improve email culture within organizations. It describes typical email problems like the large amount of time spent on email and stress caused by email. It then outlines the services provided by expert-messaging.com which include email usage surveys, 60 minute sessions to improve attitudes and behaviors around email, and follow up surveys to measure changes. The results section shows improvements like a 31% reduction in copied emails, 76% less email-related stress, 63% more communication between employees, and savings of 26% of daily time spent on email. Customized email training programs are presented as an effective way to solve organizations' email problems and save significant costs.
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Becoming an email exemplar Bob Hallewell
- 1. Becoming an email exemplar Build the revolution www.expert-messaging.com © Bob Hallewell 2013
- 2. Typical problems Time consumed by email Stress Receiving unnecessary CCs People not talking to each other Poor subject lines Stuffed inboxes People hiding behind email Drowning in email www.expert-messaging.com © Bob Hallewell 2013
- 3. What we give you Outstanding results Culture-change that spreads www.expert-messaging.com © Bob Hallewell 2013
- 4. The process Survey email use before the session The 60-minute session covers Attitudes to email Behaviours that produce better results Commitment to change Follow-up survey measures the change www.expert-messaging.com © Bob Hallewell 2013
- 5. Results: 31% fewer copies Emails sent Number of emails sent per day 30 6.2 20 Emails no longer being sent 15.7 10.8 10 9.6 8.3 Before Sender replies/forwards/copies the email After Sender originates email 0 www.expert-messaging.com © Bob Hallewell 2013
- 6. Results: 76% less stress Email gave me stress before the session and now... more stress 1% no change 23% less stress 61% much less stress 15% www.expert-messaging.com © Bob Hallewell 2013
- 7. Results: 63% talking more Email gave me stress before the session and now... more stress 1% no change 36% less stress 54% much less stress 9% www.expert-messaging.com © Bob Hallewell 2013
- 8. Results: save 26% time Time savings -119.4 -120 -100 -68.5 20% -76.0 -80 -57.3 -28.6 10% -1.0 -36.9 -60 -45.2 -40 -12.0 Minutes saved every day Percentage of users 30% -20 0% 0 Minutes spent daiy on email before the session Medium users save 47 minutes every day www.expert-messaging.com © Bob Hallewell 2013
- 9. Results: save money Saving 47 minutes per day @ £50,000 p.a. For 500 staff = £2,803,571 (56 FTE) Relative costs for 500 people £3,000,000 £2,803,571 £2,000,000 £1,000,000 £11,000 £0 £8,040 Cost of your email Fix with face-to-face Fix with licensing problem programme arrangement £6,300 Fix with e-learning programme Fix with £15.40 per head www.expert-messaging.com © Bob Hallewell 2013
- 10. What we cover The old systemic problems with email GROW the traffic you want The reply to the reply of the copy of the... How to save time and make more space www.expert-messaging.com © Bob Hallewell 2013
- 11. Those old systemic problems Mismatched standards Layout Time scales www.expert-messaging.com © Bob Hallewell 2013
- 12. Those old systemic problems Responses: unintended but strong www.expert-messaging.com © Bob Hallewell 2013
- 13. Those old systemic problems No immediate feedback - Do you know what I mean? www.expert-messaging.com © Bob Hallewell 2013
- 14. Those old systemic problems Easy to proliferate www.expert-messaging.com © Bob Hallewell 2013
- 15. Solve problems The Office Manager keeps 500 staff up to date by sending global emails: “Fire alarm test Thursday” “Change in post collection time” “Petty cash available from…” She does this two or three times per day. 500 staff x 3 = 1500 emails per day. x 30 seconds = 750 minutes = 12½ hours = 2 posts As an exemplar, suggest a better way of keeping everyone informed about what they need to know. www.expert-messaging.com © Bob Hallewell 2013
- 16. Goal Recipient Output medium Write clearly www.expert-messaging.com © Bob Hallewell 2013
- 17. Solve problems Gurdeep has just joined an engineering company. He is not yet familiar with everything. His manager, Carl, needs some information for a progress report. Carl is emailing Gurdeep asking him to get the information. www.expert-messaging.com © Bob Hallewell 2013
- 20. Subject line A B 1 Minutes Board minutes 7 July [info] 2 3rd floor gents toilet blocked [ends] Toilets blocked 3 Training Email masterclass joining instructions 4 Sandy’s leaving do Fri 6.30 Red Lion [social] Drinkies for Sandy 5 A few things Send invoice total by 27 March [action] 6 Project update QMOS project update now 1 April www.expert-messaging.com © Bob Hallewell 2013
- 21. Subject line Have meaning for the recipient Time scale Use suffixes [action] [info] [ends] [social] [proj] [urgent] Does what it says on the tin www.expert-messaging.com © Bob Hallewell 2013
- 22. Contact Bob Hallewell +44 (0)20 7633 0050 www.expert-messaging.com © Bob Hallewell 2013