This document describes the batch process for updating standard blanket contracts when base material exchanges are approved. It involves 10 steps: 1) Identifying approved base material exchanges needing contract updates, 2) Identifying impacted contracts, 3) Creating new contract periods as needed, 4) Updating existing contract periods, 5) Increasing amendment numbers and reasons, 6) Creating summary and detail forms, 7) Notifying interfaces, 8) Identifying and updating pending contracts, 9) Updating other pending contracts as needed, and 10) Moving approved exchanges to the cost table. The process is scheduled quarterly to avoid conflicts with other batch processes.

1. GM WWP
Base Material
Presented by: Shital Deshmukh
Date: 08/06/2003
GM & IBM Confidential

2. GM & IBM Confidential
Agenda:
• Base Material Exchange Contract Updates Batch
Process
• Steps involved in updating Contract Line Items
• Performance Requirements

3. GM & IBM Confidential
Base Material Exchange Contract Updates
Batch Process
• The process describes how the Base Material Exchange
information that is approved on the Base Material Exchange
Approval screen is automatically posted to existing standard
blanket contracts.
• It generates the necessary data that will be needed to create
the Base Material Amendment forms.
• It will create Contract Line Item Amendments and the special
Base Material Amendment Contract forms.
• It should be understood that the edits performed by the Output
Contract process will NOT be applied in this process.

4. GM & IBM Confidential
Base Material Exchange Contract Updates
Batch Process …
• The process will find all of the Standard Blanket contracts with
parts that are made up of the Base Material being adjusted
and have also been flagged as “Auto Update”. The batch
process will then output new amendments for the contract line
items that are affected by the change in base material.
• The Report Status Screen will be updated and the Buyers for
the affected parts will be notified when the base material
updates are complete. The base material forms will be
specific to Buyer/Supplier/Legal Business Entity.

5. GM & IBM Confidential
Steps involved in updating Contract Line
Items
Step #1 - Identify Base Material Exchanges needing to update
Contracts
Retrieve all Base Material Exchange records at an ‘APPROVED’
Exchange Status from the Base Material Exchange Transaction
table, meaning that these updates have been approved but have
not yet been applied.
Step #2 - Identify Output Contracts Impacted by Base Material
Exchange
Retrieve all Standard Blanket Output Contract Line Item Periods’
Base Material records that fall on or after the Base Material
Exchange Effective Date that have the specific Base
Material/Exchange combination.

6. GM & IBM Confidential
Steps involved in updating Contract Line
Items…
Step #3 - Create NEW Contract Period where necessary
For each period identified, a check is made to see if that period is
effective at the time of the Base Material Exchange Effective
Date
Step #4 - Update Existing Contract Periods
For each Period Effective Date AFTER the Base Material
Exchange Effective Date with a Price Change Effective Date
before the Base Material Exchange update, the Base Material
Exchange information will be updated. Additionally, any period
with a period Effective Date equal to the Base Material Exchange
Effective Date will also be updated (no new period created). Any
period/Base Material with a Price Change Effective Date AFTER
the Base Material Exchange Effective Date is not updated.

7. GM & IBM Confidential
Steps involved in updating Contract Line
Items…
Step #5 - Update Contract Line Item Amendment
Once all periods are processed for a Contract Line Item, the
Contract Line Item Amendment Number will be increased.
Additionally, the Output Contract Line Item Amendment Reason
will be set to ‘Base Material Update’.
Step #6 – Creation of Contract Forms
This batch process groups all contract line items that have been
amended by the Base Material Exchange rate changes by
Buyer/Supplier/LBE. A Base Material Amendment Summary
Form and a Base Material Amendment Detail Form are created
for each Buyer/Supplier/LBE combination.

8. GM & IBM Confidential
Steps involved in updating Contract Line
Items…
Step #7 - Notify Interface(s) of Contract Line Item Amendment
An interface transaction will be generated to outbound the
Amendment information to the appropriate Legacy Systems.
Step #8 - Identify Pending Contract Line Item Amendment
Once all periods are processed for a Contract Line Item, a check
is performed on the Pending Contract tables to see if this same
Contract Line Item exists in pending. If it does, then the same
type of processing performed on the Output Contract (steps 3
through 5 above) is done on the Pending Contract Line Item. The
exception is that the retroactive change and retroactive price
change indicators do not need to be set as these do not exist in
pending.

9. GM & IBM Confidential
Steps involved in updating Contract Line
Items…
Step #9 - Identify Other Affected Pending Contract Line Items
Once all output line items and the corresponding pending
amendments are updated, any other affected pending contract
line items also need to be processed. This would include new
contract line items that are in pending only (not output) and
contract line items in pending where the pending contract line item
is affected but the corresponding output line item was not.
Step #10 - Update Approved Base Material Exchanges
After completing all updates for a given Base Material Exchange,
the System will move the Approved Base Material Exchange
update from the Base Material Exchange Transaction table to the
Base Material Exchange Cost table, where all Approved
information that has been posted to contracts exists.

10. GM & IBM Confidential
Performance Requirements
The updating of Contract data with Approved Base Material
Exchange(s) will be scheduled on a quarterly basis. The
scheduling of this job must ensure that it will not be running at the
same time that the Output Contract Batch process is running.