The document outlines the AR/WS module for inventory management in clinical care locations, covering processes for setting up the module, submitting on-demand medication requests, and documenting medication administration. It provides detailed instructions on how to set up site parameters, areas of use, and stock items within the system. The document also includes examples of on-demand requests and ward/AOU lists for stock items.

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On-Demand Floor Stock
Medication Ordering
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• Objectives
– Process on Setting Up the AR/WS Module
– Process on Submitting an On-Demand Request
– Documenting Administration of Floor
Stock/Clinic Stock Medication
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Features of the AR/WS Module
• Provides inventory management capabilities
for clinical care locations.
• Provides tools to develop medication storage
areas with lists of drugs to be maintained in
that area. Drugs are classified by inventory
type and assigned storage location and
stock level.
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Features of the AR/WS Module
• Provides inventory management reporting
capabilities for clinical care locations and
drug crash carts.
• Supplies a report to fill on-demand requests
for out-of-stock items or items not part of the
standard inventory.
• Review Nursing options and processes.
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Set Up Site Parameter
• Select Set Up AR/WS (Build Files) Option:
SITE Parameters
• Select INPATIENT SITE NAME: HEALTHCARE
• Are you adding 'HEALTHCARE' as a new INPATIENT
SITE (the 1ST)? No// Y (Yes)
• MERGE INV. SHEET AND PICK LIST:
• PRINT RETURN COLUMNS?:
• BEGIN COLLECTING AMIS DATA NOW?: NO// NO
• IS SITE SELECTABLE FOR AR/WS?: Y YES
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Set Up Area of Use
• Select Set Up AR/WS (Build Files) Option: Create the Area
of Use
• Select PHARMACY AOU STOCK AREA OF USE (AOU): CLINIC
• Are you adding 'CLINIC' as a new PHARMACY AOU STOCK (the
1ST)? No// Y (Yes)
• AREA OF USE (AOU): CLINIC//
• INPATIENT SITE: HEALTHCARE
• RETURNS CREDITED TO: W WARD STOCK - ON DEMAND
• COUNT ON AMIS?:
• ASK EXPIRATION DATE?:
• CRASH CART FLAG:
• Select WARD/LOCATION (FOR PERCENTAGE):
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Set Up Stock Items
• Select Set Up AR/WS (Build Files) Option: Stock Items - Enter/Edit
• Select PHARMACY AOU STOCK AREA OF USE (AOU): CLINIC
• Select ITEM: INFLUENZA VACCINE (PF) SYRINGE, 0.5ML
IM100 N/F
•
• Are you adding 'INFLUENZA VACCINE (PF) SYRINGE, 0.5ML' as
• a new ITEM (the 1ST for this PHARMACY AOU STOCK)? No// Y
(Yes)
• ITEM STOCK LEVEL: 10
• ITEM LOCATION:
• STOCK LEVEL: 10//
• REORDER LEVEL: 3
• MINIMUM QUANTITY TO DISPENSE: 10
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Nursing Options
• Options Used by Nursing Staff
– Auto Replenishment/Ward Stock Nurses’ menu
• Suboptions
– Enter/Edit Nurses’ On-Demand request
– List Stock Items
– Ward/AOU List for an Item
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On-Demand Request
• On-Demand Request
– non-scheduled distribution of an item to an Area
of Use (AOU)
– designed for Nursing to enter requests
– used for any item that is on the stock list for the
Area of Use
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Example of On-Demand Request
• Example of Entering an On-Demand
Request
• Select Nurse Menu Option: Enter/Edit Nurses' On-Demand Request
• AR/WS Inpatient Site Name: HEALTHCARE
• SELECT DATE/TIME FOR ON-DEMAND REQUEST: NOW // (NOV
26, 2012@17:45)
• Select MEDICATION AREA OF USE: CLINIC
• Select ITEM: INFLUENZA VACCINE (PF) SYRINGE, 0.5ML
IM100 N/F
• ON-DEMAND QUANTITY: 1
• Select ITEM: <Enter>
• Do you wish to print a copy of this on-demand request ? N//y
• DEVICE: <Enter Device Name>
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Ward/AOU List
• Ward/AOU List for an Item Report
Select Nurse Menu Option: Ward/AOU list for an Item
(Using this option, you may look up the wards and/or Areas of Use
which stock the item)
Select ITEM Name: INFLUENZA VACCINE (PF) SYRINGE, 0.5ML
IM100 N/F
DEVICE: <Enter Device name>
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Example of Ward/AOU List
• Example of Ward/AOU List Report
____________________________________
WARD/AOU LIST FOR AN ITEM DATE: NOV 27,2012
ITEM NAME AREA OF USE LEVEL
INFLUENZA VACCINE (PF)
SYRINGE, 0.5ML CLINIC 10
END OF REPORT!
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Questions?
Thanks!