The document outlines the features of the vxrelease of information (vxroi) record manager, a HIPAA-compliant solution designed for healthcare facilities. It includes functionalities for administrators and users to manage sensitive patient information, document requests, and other related tasks, while ensuring compliance with regulations. Key features include automated notifications, disclosure tracking, and the ability to handle various types of document requests.

1. Need a Release of Information
Solution which is HIPAA Complaint?
Presented by: Jeanette Klement, MAEd

2. Objectives
– Review Features
• vxRelease of Information (vxROI) Record Manager
– Eduardo (Eddie) Brito, PLM vxVistA Administrative Products,
will provide product information related to this DSS product
– Jeanette Klement will provide a brief overview of the software

3. Features of vxROI
• Provide electronic records to requestors while
being HIPAA compliant
• Designed to provide health care facilities with
a user-friendly Windows interface for end-
users
• Administrator functionality and User
functionality

4. Administrator Functionality
• Administrator Access
– Administrator tab listed on menu bar
– Easy access for Administrators

5. Administrators
• Designated Administrators and Tasks
– Adding and/or deleting Sensitive clinic locations
• Allows vxROI units to conduct ‘Sensitive Review’ before
releasing information
– Entering and/or editing demographic information
of a facility
• Facility data will appear on the correspondence
– Creating and/or editing Standardized letters
– Disclosure Restrictions

6. Types of Requests
• Patient Request
• Power of Attorney/Guardian/Executor
• Third Party Request (Attorney)
• Third Party Request (Insurance Company)
• Other Health Provider
• Medical Examiner

7. User Functionality
• vxROI consists of two main divisions
– Patient Documentation
– Request Information

8. vxROI Record Manager
• Working Environment

9. Patient Documentation
• Options will display:

10. Health Summary Option
• Health Summary templates can be used
• If a Health Summary is selected, all of the
information included in the template will print
• If the Health Summary template encompasses
the entire medical record, vxROI can process
the request using the HS

11. Sensitive Documents
• vxROI has the ability to alert users when a
sensitive document is selected for release.
• A Padlock icon denotes a sensitive document

12. Additional Features
• Provides a complete accounting of disclosure for all
documents released.
• Ability to release images that are associated with the
patient.
• Automatic notice and reply letter(s) print functions.
• Automated billing rules applied via the vxROI tracking
database.
• Track all additional paper and imaged documents
requested not in the vxCPRS system.
• Helping organizations meet ARRA Meaningful Use
requirements by providing a means to release any
vxROI request electronically to the requestor.

13. Questions?
Thanks!