Need a scanning solution
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Features of vxDocManager – Serves as a repository for all scanned documents and digital files – Clinical and administrative documents can be scanned and viewed
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Need a scanning solution
- 1. www.vxvista.org www.vxvista.org Sponsored by www.vxvista.org Sponsored by Need a Scanning Solution? Presented by: Jeanette Klement, MAEd
- 2. www.vxvista.org DSS, Inc. • Objectives – Review Features of our Scanning Solution • vxDocManager – Eduardo (Eddie) Brito, PLM vxVistA Administrative Products, will provide product information related to this DSS product – Jeanette Klement will provide a brief overview of the software vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 3. www.vxvista.org vxDocManager • Features of vxDocManager – Serves as a repository for all scanned documents and digital files – Clinical and administrative documents can be scanned and viewed vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 4. www.vxvista.org vxDocManager • Features of vxDocManager – Multiple users can access the documents simultaneously – Search functionality includes search by document class and type for a specific date or date range vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 5. www.vxvista.org vxDocManager • Administration Section – Only designated Administrators will have access to the Administration Section – Important Note: Administrative decisions must be made and the system configured before documents can be scanned or indexed vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 6. www.vxvista.org vxDocManager • Administrators for vxDocManager – Privileges assigned to Administrative role • Adding new system(s) • Adding users • Adding inboxes • Assigning permissions • Assigning locations and titles • Adding sources – Important decisions need to be made related to system(s), users, inboxes, permissions, locations and titles, and sources prior to implementation of software vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 7. www.vxvista.org vxDocManager • Systems: One or more systems can be added • Users: Search functionality is available to locate current users in the system • Inboxes: Temporary location where scanned documents are stored • Permissions – administrator can assign/change user role and assign/remove index inbox vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 8. www.vxvista.org vxDocManager • Locations and Titles – locations and titles are designated before a document can be indexed • Sources – assign sources for indexing images vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 9. www.vxvista.org vxDocManager • Brief Overview – Using vxDocManager – Note: Image can be added by importing or scanning – User will log on and select the system – User selects an Inbox and clicks Add Images to begin scanning session vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 10. www.vxvista.org vxDocManager • After the user selects Scan button, user will be prompted to enter Scan settings • Scan settings are entered and the user is ready to load documents for scanning • User can preview document(s) before indexing • An image can be deleted prior to indexing • Comments can be added to an image or group of images prior to indexing vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 11. www.vxvista.org vxDocManager • Indexing Documents – Indexing is the process of filing or categorizing documents into a patient’s medical file vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 12. www.vxvista.org vxDocManager • Example showing Patient, Location, Note Title, Date, and Source information entered vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 13. www.vxvista.org vxDocManager • Other Features – Alert functionality is available: alerts can be sent to one or more individuals – vxDocManager Library: look-up and view documents that have been indexed vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 14. www.vxvista.org vxDocManager • Administrator can move images when images are scanned to incorrect Inbox • Re-indexing image functionality is available vxJourney – vxVistA Webinars – Sponsored by DSS, Inc.
- 15. www.vxvista.org vxJourney – vxVistA Webinars – Sponsored by DSS, Inc. Questions? Thanks!