Sap Implementation Presentation


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Sap Implementation Presentation

  1. 1. SAP R/3 Implementation <ul><li>Purpose: There are many steps on the road to a successful enterprise resource planning (ERP) implementation. Key components of the relatively complex (multi-site, multi-country) implementation. </li></ul><ul><li>Agenda: </li></ul><ul><ul><li>Business Case 2mins. </li></ul></ul><ul><ul><li>Project Scope 2mins. </li></ul></ul><ul><ul><li>Program Approach 2mins. </li></ul></ul><ul><ul><li>Implementation Methodology 16mins. </li></ul></ul><ul><ul><li>Technical Infrastructure 4mins. </li></ul></ul><ul><ul><li>Q & A 6mins. </li></ul></ul>SAP Implementation Presentation
  2. 2. The Enterprise Resource Planning Package SAP R/3 SAP Implementation Presentation FI FI Financial Financial Accounting Accounting CO CO Controlling Controlling AM AM Fixed Assets Fixed Assets Mgmt. Mgmt. PS PS Project Project System System WF WF Workflow Workflow IS IS Industry Industry Solutions Solutions MM MM Materials Materials Mgmt. Mgmt. HR HR Human Human Resources Resources SD SD Sales & Sales & Distribution Distribution PP PP Production Production Planning Planning QM QM Quality Quality Manage- Manage- ment ment PM PM Plant Main- Plant Main- tenance tenance SAP R/3 <ul><li>Integration </li></ul><ul><ul><li>Integrated processes and data </li></ul></ul><ul><ul><li>Application integration </li></ul></ul><ul><ul><li>Technical integration </li></ul></ul><ul><li>Business Intelligence </li></ul><ul><ul><li>Decision Support </li></ul></ul><ul><ul><li>Early Warning </li></ul></ul><ul><ul><li>Reporting </li></ul></ul><ul><ul><li>Analysis </li></ul></ul>Real-time Processing Client/ Server Architecture Flexibility Worldwide Usage Open System
  3. 3. SAP Implementation Presentation Headcount Management How powerful would it be to know how many employees we have, where they are, and what they are qualified to do? IT Application Support How much money would be saved if we supported centrally a single technology and application based on standard data? Financial Analysis What strategic analyses could be performed if financial analysts did not spend 70% of their time gathering and transforming the data? Project Management Imagine integrating project management, financial, and HR processes with the ability to perform project scheduling & capacity planning. Using common processes and real-time, global information.
  4. 4. Program Approach SAP Implementation Presentation <ul><ul><li>Training – Training starts with the education of the project team in system and project management, and ends with the training of the users </li></ul></ul><ul><ul><li>Project control – Project control should be carried out during the whole project, following the project control cycle. The project team must identify and continually measure deviations from the project schedule </li></ul></ul><ul><ul><li>Risk management – Potential risks must be identified at an early stage, and thoroughly analyzed, and appropriate preventive measures must be initiated to avoid the risk identified. </li></ul></ul><ul><ul><li>Change management – Users may perceive changes either positively or negatively. These change cycles must be actively managed by the respective leader. </li></ul></ul>
  5. 5. Implementation Will Require Major Organizational Change SAP Implementation Presentation Technology Process People <ul><ul><li>Realizing the benefits of the major change investment </li></ul></ul><ul><ul><li>Changes in behaviors to be consistent with the new business model </li></ul></ul><ul><ul><li>Fundamentally rethinking how to perform business processes </li></ul></ul><ul><ul><li>Willingness to sacrifice uniqueness for the greater good </li></ul></ul><ul><ul><li>Installing, configuring, and running the software </li></ul></ul><ul><ul><li>Standardizing and centralizing technology </li></ul></ul><ul><ul><li>Data standardization and clean-up </li></ul></ul>Which component will be the most challenging?
  6. 6. SAP Implementation Presentation <ul><ul><li>Implementation strategy: A fundamental decision must be taken as to the implementation strategy: step-by-step, big bang or roll-out. </li></ul></ul><ul><ul><ul><li>Step by step- Modules are implemented consecutively </li></ul></ul></ul><ul><ul><ul><li>Big bang- All modules are implemented simultaneously </li></ul></ul></ul><ul><ul><ul><li>Roll-out- A model implementation at one site, which is then rolled out to other sites </li></ul></ul></ul><ul><ul><ul><li>Hybrid- A rollout approach implemented as a big bang or a step-by-step </li></ul></ul></ul>
  7. 7. Project Scope: Functionality SAP Implementation Presentation Valuation & Control Project Management Processes Human Resources Supply Chain Management <ul><ul><li>Order to Cash </li></ul></ul><ul><ul><li>Purchase to Pay </li></ul></ul><ul><ul><li>Financial Reporting & Planning </li></ul></ul><ul><ul><li>Project Planning & Scheduling </li></ul></ul><ul><ul><li>Resource & Capacity Planning </li></ul></ul><ul><ul><li>Time & Expense Reporting </li></ul></ul><ul><ul><li>Materials Management </li></ul></ul><ul><ul><li>Personnel Administration </li></ul></ul><ul><ul><li>Compensation & Benefits Admin </li></ul></ul><ul><ul><li>Organizational Development </li></ul></ul><ul><ul><li>Quality Mgmt. </li></ul></ul><ul><ul><li>Mfg. Operations & MAPS </li></ul></ul><ul><ul><li>Forecasting & Planning </li></ul></ul><ul><ul><li>Inventory Planning </li></ul></ul>
  8. 8. Implementation Methodology SAP Implementation Presentation 6 of 7 Stages A logical grouping of components 15 Components A logical grouping of activities 5 Gates A decision point; determine whether the project has met the local implementation ’ s stage requirements Component
  9. 9. Propose Stage SAP Implementation Presentation Goals: Using increasing levels of detail, describe the business needs. Business Impact Analysis Affiliate Assessment Conduct Model Office Release Project Plan Project Proposal Business Requirements Detailed Requirements Project Plan & Validation Plan
  10. 10. Design Stage SAP Implementation Presentation Goals: Translate requirements into a workable design. Plan testing. Prepare the environment for construction activities Technical Assessment Build Setup Dev Environment Prepare for Informal Integration Testing (IIT) Design Specification Development Environment Test Plan
  11. 11. Construct Stage SAP Implementation Presentation Goals: Implement design by coding and/or integrating software. Execute planned testing. Complete supporting materials such as SOPs, user manuals and training materials. Formally turn system over for acceptance testing. Application Development & Unit Testing Informal Integration Testing Training Administration For Existing & New Users Completed SOP’s, Training Manuals & User Manuals Completed Test Plan Source Code
  12. 12. Test Stage SAP Implementation Presentation Goals: Complete user acceptance testing and validation reporting. Acceptance Testing Execute Formal Integration Testing (FIT) Validation Reporting Validation Report Completed Test Plan Execute Test Plan
  13. 13. Deploy Stage SAP Implementation Presentation Goals: Move a fully functioning system into production. Assess system with Sponsor in post-implementation review. Cutover Go-live Critique & Sponsor Feedback Installation Qualification
  14. 14. Support Stage SAP Implementation Presentation Goals: Operate the system according to the specified requirements and procedures. Maintain the system using a change control process. Operations Maintenance Functional System Controlled Maintenance Processes
  15. 15. Technology SAP Implementation Presentation
  16. 16. Technology SAP Implementation Presentation Definition : Single Instance Technology- An instance is a single database and hardware environment where the system resides. All programs and data are stored here. <ul><li>Benefits : </li></ul><ul><ul><li>Higher level of global business integration across the enterprise </li></ul></ul><ul><ul><ul><li>Business functions within sites and across globe are integrated </li></ul></ul></ul><ul><ul><li>Integration facilitates rapid deployment of upgrades, fixes, or enhanced technology worldwide </li></ul></ul><ul><ul><li>More streamlined, yet still a complex infrastructure </li></ul></ul>
  17. 17. Technology SAP Implementation Presentation <ul><ul><li>We have 6 separate SAP environments that are actively used as a part of release cycle or production support </li></ul></ul><ul><ul><li>We run 1 environment (initial installation) that is for Basis prototyping </li></ul></ul><ul><ul><li>We run 12 different SAP applications that run a total of 61 different databases </li></ul></ul><ul><ul><li>Our standard platform configuration is Sun Solaris Unix servers running Oracle databases </li></ul></ul><ul><ul><li>We have a total of 54,746 users in the production SAP system </li></ul></ul><ul><ul><li>The implementation is accessible in 17 countries </li></ul></ul>
  18. 18. SAP Implementation Presentation The Final Word Understand the magnitude Appreciate the complexity Embrace the challenge
  19. 19. Backup Slides SAP Implementation Presentation
  20. 20. SAP Implementation Presentation Business Case: The Drivers <ul><li>Marketplace </li></ul><ul><ul><li>Customer demands </li></ul></ul><ul><ul><ul><li>Innovation </li></ul></ul></ul><ul><ul><ul><li>Customer service </li></ul></ul></ul><ul><ul><li>Intense competition </li></ul></ul><ul><ul><ul><li>Shorter product life cycles </li></ul></ul></ul><ul><ul><ul><li>New competitors </li></ul></ul></ul><ul><ul><li>Changing markets </li></ul></ul><ul><ul><ul><li>Globalization </li></ul></ul></ul><ul><ul><ul><li>Advances in technology </li></ul></ul></ul><ul><ul><li>Smaller margins </li></ul></ul><ul><ul><li>Lack of integration </li></ul></ul><ul><ul><li>Lack of consistent, accurate data </li></ul></ul><ul><ul><li>Minimal global data </li></ul></ul><ul><ul><li>Lack of flexibility </li></ul></ul><ul><ul><li>Inefficient use of resources </li></ul></ul>
  21. 21. SAP Implementation Presentation <ul><ul><li>Reduced complexity and cost </li></ul></ul><ul><ul><li>Faster decision-making </li></ul></ul><ul><ul><li>More flexibility </li></ul></ul><ul><ul><li>Increased ability to manage change </li></ul></ul>Business Case: The Benefits
  22. 22. SAP Implementation Presentation GBIP Global Locations <ul><li>Albania </li></ul><ul><li>Algeria </li></ul><ul><li>Angola </li></ul><ul><ul><li>Australia </li></ul></ul><ul><ul><li>Austria </li></ul></ul><ul><ul><li>Argentina </li></ul></ul><ul><li>Aruba </li></ul><ul><li>Azerbaijan </li></ul><ul><li>Bahrain </li></ul><ul><li>Bangladesh </li></ul><ul><li>Belarus </li></ul><ul><li>Belize </li></ul><ul><li>Belgium </li></ul><ul><li>Benin </li></ul><ul><li>Bolivia </li></ul><ul><li>Bosnia </li></ul><ul><li>Botswana </li></ul><ul><ul><li>Brazil </li></ul></ul><ul><li>Bulgaria </li></ul><ul><li>BurkinaFaso </li></ul><ul><li>Cambodia </li></ul><ul><ul><li>Canada </li></ul></ul><ul><ul><li>Chile </li></ul></ul><ul><ul><li>China </li></ul></ul><ul><ul><li>Columbia </li></ul></ul><ul><li>Congo </li></ul><ul><ul><li>Costa Rica </li></ul></ul><ul><li>Croatia </li></ul><ul><li>Curacao </li></ul><ul><li>Cyprus </li></ul><ul><ul><li>Czech Republic </li></ul></ul><ul><li>Denmark </li></ul><ul><li>Dominican Republic </li></ul><ul><li>Ecuador </li></ul><ul><ul><li>Egypt </li></ul></ul><ul><li>El Salvador </li></ul><ul><li>Enfield, CT </li></ul><ul><li>Estoria </li></ul><ul><li>Ethiopia </li></ul><ul><li>Finland </li></ul><ul><ul><li>France </li></ul></ul><ul><li>Fresno, CA </li></ul><ul><li>Gabon </li></ul><ul><ul><li>Germany </li></ul></ul><ul><li>Ghana </li></ul><ul><ul><li>Greece </li></ul></ul><ul><li>Guatemala </li></ul><ul><li>Guyana </li></ul><ul><li>Haiti </li></ul><ul><li>Honduras </li></ul><ul><ul><li>Hong Kong </li></ul></ul><ul><ul><li>Hungary </li></ul></ul><ul><li>Iceland </li></ul><ul><ul><li>India </li></ul></ul><ul><ul><li>Indianapolis, In </li></ul></ul><ul><ul><li>Indonesia </li></ul></ul><ul><li>Iran </li></ul><ul><li>Iraq </li></ul><ul><ul><li>Ireland </li></ul></ul><ul><li>Israel </li></ul><ul><ul><li>Italy </li></ul></ul><ul><li>Ivory Coast </li></ul><ul><li>Jamaica </li></ul><ul><ul><li>Japan </li></ul></ul><ul><li>Jordan </li></ul><ul><li>Kazakstan </li></ul><ul><li>Kenya </li></ul><ul><ul><li>Korea </li></ul></ul><ul><li>Kuwait </li></ul><ul><li>Kyrgystan </li></ul><ul><li>Latvia </li></ul><ul><li>Laos </li></ul><ul><li>Lebannon </li></ul><ul><li>Libya </li></ul><ul><li>Lithuania </li></ul><ul><li>Macau </li></ul><ul><li>Macedonia </li></ul><ul><li>Madagascar </li></ul><ul><ul><li>Malaysia </li></ul></ul><ul><li>Malawi </li></ul><ul><li>Mali </li></ul><ul><li>Malta </li></ul><ul><li>Mauritania </li></ul><ul><li>Mauritius </li></ul><ul><ul><li>Mexico </li></ul></ul><ul><li>Moldova </li></ul><ul><li>Pakistan </li></ul><ul><li>Palestine </li></ul><ul><li>Panama </li></ul><ul><li>Paraguay </li></ul><ul><ul><li>Peru </li></ul></ul><ul><ul><li>Philippines </li></ul></ul><ul><ul><li>Poland </li></ul></ul><ul><ul><li>Portugal </li></ul></ul><ul><ul><li>Puerto Rico </li></ul></ul><ul><li>Qatar </li></ul><ul><li>Uganda </li></ul><ul><li>Uraguay </li></ul><ul><li>Romania </li></ul><ul><ul><li>Russia </li></ul></ul><ul><ul><li>United States </li></ul></ul><ul><li>Uzbekistan </li></ul><ul><ul><li>Venezuela </li></ul></ul><ul><ul><li>Vietnam </li></ul></ul><ul><li>Yugoslavia </li></ul><ul><li>Yemen </li></ul><ul><li>Zaire </li></ul><ul><li>Zambia </li></ul><ul><li>Zimbabwe </li></ul><ul><li>Rwanda </li></ul><ul><li>Saudi Arabia </li></ul><ul><li>Senegal </li></ul><ul><ul><li>Singapore </li></ul></ul><ul><li>Slovak Republic </li></ul><ul><li>Slovoria </li></ul><ul><ul><li>South Africa </li></ul></ul><ul><ul><li>Spain </li></ul></ul><ul><li>Sri Lanka </li></ul><ul><li>Sudan </li></ul><ul><li>Suriname </li></ul><ul><li>Swaziland </li></ul><ul><li>Sweden </li></ul><ul><li>Switzerland </li></ul><ul><li>Mongolia </li></ul><ul><li>Morocco </li></ul><ul><li>Mozambique </li></ul><ul><li>Myanmar </li></ul><ul><li>Namivia </li></ul><ul><li>Nepal </li></ul><ul><li>Netherlands </li></ul><ul><li>New Guinea </li></ul><ul><ul><li>New Zealand </li></ul></ul><ul><li>Nicaragua </li></ul><ul><li>Niger </li></ul><ul><li>Nigeria </li></ul><ul><li>Norway </li></ul><ul><li>Oman </li></ul><ul><li>Syria </li></ul><ul><li>Tadjikistan </li></ul><ul><ul><li>Taiwan </li></ul></ul><ul><li>Tanzinia </li></ul><ul><ul><li>Thailand </li></ul></ul><ul><li>Togo </li></ul><ul><li>Trinidad/Tobago </li></ul><ul><li>Tunisia </li></ul><ul><ul><li>Turkey </li></ul></ul><ul><li>Turkmenistan </li></ul><ul><li>Ukraine </li></ul><ul><li>United Arab Emirates </li></ul><ul><ul><li>United Kingdom </li></ul></ul>Project Scope: Global Locations
  23. 23. Program Approach, continued SAP Implementation Presentation <ul><ul><li>Set the standard for large-scale global business process redesign and SAP implementations </li></ul></ul><ul><ul><li>Fundamentally change the way client will conduct business </li></ul></ul><ul><ul><ul><li>Design key business processes </li></ul></ul></ul><ul><ul><ul><ul><li>Based on industry, SAP and client best practices </li></ul></ul></ul></ul><ul><ul><ul><li>Impact future organizational structure </li></ul></ul></ul><ul><ul><ul><li>Make available the key data people need to make better decisions </li></ul></ul></ul><ul><ul><li>Managed centrally using standard methodologies, templates, and practices </li></ul></ul><ul><ul><li>Focused on quality (GMP, CSQ & Project Management Discipline) </li></ul></ul>
  24. 24. SAP Implementation Presentation <ul><ul><li>The System Engineering Framework (SEF) is a system development and support guide that is aligned with generally accepted project management and software engineering standards </li></ul></ul><ul><ul><li>SEF is aligned with the Project Management Body of Knowledge (PMBOK®) provided by the Project Management Institute (PMI) and International Organization for Standardization (ISO) standards for creating and managing software </li></ul></ul>Project Methodology
  25. 25. The Challenge of Change Enterprise optimization increases the emphasis on processes and process integration, reducing the emphasis on functions Common business processes will challenge the concepts of initiative and uniqueness that are sometimes a source of local pride New business processes will lead to different jobs and roles, new competency requirements, and new organization structures SAP Implementation Presentation Within an organization everyone will have to change in some way.