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Project planning and project work plan

The slides provides an overview on the planning phase of the project plan development. It also provides an introduction on the contents and forms of a project work plan

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Project planning and project work plan

  1. 1. Project Planning and Project Work Plan Presented by: Ferdinand C. Importado DBA 744 – Project Planning, Development and Evaluation October 7, 2012
  2. 2. Project process A process is a series of actions bringing about a result Project management processes Describing and organizing the work of the project Product-oriented processes Specifying and creating the project product
  3. 3. What is planning? Planning is the process of stating objectives and then determining the most effective activities or accomplishments necessary to reach the objectives
  4. 4. Who makes the plans? Everybody must plan Project manager initiate the planning process Project manager coordinates planning activities into the overall project master plan
  5. 5. Characteristics of a project planner Flexible Creative Responsive Communicative Analytic
  6. 6. Planning process Devising and maintaining a workable scheme to accomplish the business need that the project was undertaken to address
  7. 7. Project integration management
  8. 8. Project integration management This involves coordinating all of the other project management knowledge areas throughout the project’s life cycle. This integration ensures that all the elements of a project come together at the right times to complete a project successfully.
  9. 9. Project integration management Project Integration Management Project plan development Project plan execution Overall change control
  10. 10. Project integration management Initiating Planning Executing Monitoring & Controlling Closing Develop project charter Develop primary project scope statement  Develop project management plan Direct and manage project execution Monitor and control project work Integrate change control Close project
  11. 11. Core processes
  12. 12. Facilitating processes
  13. 13. Planning process Core processes • Scope planning • Scope definition • Activity definition • Activity sequencing • Activity duration estimating • Schedule development • Resource planning • Cost estimating • Cost budgeting • Project plan development Facilitating processes • Quality planning • Organizational planning • Staff acquisition • Communication planning • Risk identification • Risk quantification • Risk response development • Procurement planning • Solicitation planning
  14. 14. Core processes • Scope planning – developing a written scope statement as a basis for future project decisions • Scope definition – subdividing the major project deliverables into smaller and more manageable components
  15. 15. Core processes • Activity definition – identifying the specific activities that must be performed to produce the various project deliverables • Activity sequencing – identifying and documenting interactivity dependencies
  16. 16. Core processes • Activity duration estimating – estimating the number of work period which will be needed to complete individual activities • Schedule development – analyzing activity sequences, activity durations and resource requirements to create the project schedule
  17. 17. Core processes • Resource planning – determining what resources and what quantities • Cost estimating – developing an approximation of the costs of the resources • Cost budgeting – allocating the overall cost estimate to individual work items
  18. 18. Core processes • Project plan development – taking the results of other planning processes and putting them into a consistent and coherent document
  19. 19. Facilitating processes • Quality planning – identifying which quality standards are relevant to the project and determining how to satisfy them • Organizational planning – identifying, documenting and assigning project roles, responsibilities and reporting relationships
  20. 20. Facilitating processes • Staff acquisition – getting the human resources needed assigned to and working on the project • Communication planning – determining the information and communication needs of the stakeholders; who needs what information, when will they need it, and how it will be given to them
  21. 21. Facilitating processes • Risk identification – determining which risks are likely to affect the project and documenting the characteristics of each • Risk quantification – evaluating risks and risks interactions to assess the range of possible project outcome • Risk response development – defining enhancement steps for opportunities and responses to threat
  22. 22. Facilitating processes • Procurement planning – determining what to procure and when • Solicitation planning – documenting product requirements and identifying potential sources
  23. 23. Dimensions of project plan development Project plan development Inputs Tools and techniques Output • Other planning outputs • Historical information • Organizational policies • Constraints • Assumptions • Project planning methodology • Stakeholder skills and knowledge • Project management information system • Project plan • Supporting detail
  24. 24. Inputs to project plan development • Other planning outputs – includes all of the outputs derived from the core and facilitating processes as well as the work breakdown structure and supporting details • Historical information – includes all available historical information to assist in verifying assumptions and assessing alternatives that are identified as part of this process
  25. 25. Inputs to project plan development • Organizational policies – formal and informal policies that includes but are not limited to: – Quality management – Personnel administration – Financial controls • Constraints – factors that will limit the project management team’s options • Assumptions – factors that are considered as true, real or certain but involves risk
  26. 26. Tools and techniques for project plan development Project planning methodology • Structured approach used to guide the project team during development of the project plan Stakeholder skills and knowledge • Tapping stakeholders or other professionals for their contributions in the project PMIS • Gather, integrate, and disseminate inputs of the other project management projects
  27. 27. Project plan and project planning A formal, approved documents used to guide both project execution and project control The processes involved in the development of a project plan
  28. 28. Uses of project plan  Guide project execution  Document project planning assumptions  Document project planning decisions  Facilitate communication  Define key management reviews  Provide a baseline for progress measurement and control
  29. 29. Purpose of project planning Directing Objectives Goals Special influences Constraints on the project scope
  30. 30. Purpose of project planning Identifying Actions Risks Responsibilities
  31. 31. Purpose of project planning Guiding Identification of required activities Establishing workable procedures
  32. 32. Purpose of project planning Preparing Flexibility to adapt to changes Retain the qualities of integrity and durability
  33. 33. Elements of a project plan Project summary An executive summary that can be easily absorbed by high-level executives within a few minutes that typically identifies: – Objectives – Goals – Constraints
  34. 34. Elements of a project plan Specifications Work Statement Define the characteristics and the performance goals for the final end product Tells the contractor what is desired, or what exactly the contractor proposes to do
  35. 35. Elements of a project plan Interrelates all tasks on a common time scale including: – Names of the tasks and work packages listed in the WBS – Names of the persons responsible for each task – Expected duration of each task – Due date of each task Master Schedule
  36. 36. Elements of a project plan Covers the rules and practices to be observed during the project Provides the project manager with cost, schedule and performance status Procedures Guide Budgets and Cost Control System
  37. 37. Elements of a project plan Activity / Event / Network Plan Materials and Equipment Forecast Representation of how the project activities and events progress Includes procurement and management of materials and equipment that starts with the documentation of what materials and equipments are needed
  38. 38. Elements of a project plan Indicates which organizational units and which key personnel are involved in the process of completing each task of the project Cross-Impact Matrix
  39. 39. Elements of a project plan Project Organizational Plan • Indicates breakdown of major project responsibilities • Who is specifically responsible for each project subsystem and task • Establish key responsibilities
  40. 40. Elements of a project plan Management Plan It should describe how management will conduct and monitor the project that includes: – Corporate organizational charts – Statements of authority and responsibility – Information and control systems – Top management plan of attack
  41. 41. Elements of a project plan This includes the labor resource requirements and organization that will establish key responsibilities, numbers and qualifications Project Plan Personnel
  42. 42. Elements of a project plan Reporting and Review Procedure It includes an early assessment of required reports, meetings, presentations and project documents to determine those contributing to the overall or individual activity performance
  43. 43. Other elements of a project plan • Financial plan • Contingency analysis • Logistics support plan • Facilities requirement plan • Market intelligence plan • Quality assurance plan • Configuration management plan • Security plan • Test plan • Production plan • Make or buy plan • Procurement plan • Training plan
  44. 44. References: Cleland, D. I., Ireland, L. P. (2007). Project Management: Strategic Design and Implementation (5th edition). McGraw Hill. Michael, S. B. (1980). Project Planning. In L. C. Stuckenbruck (Ed.) The Implementation of Project Management: The Professional Handbook. (pp. 95 – 117). Addison-Wesley Publishing Company. PMI Standards Committee (1987). A Guide to the Project Management Body of Knowledge (1996). Project Management Institute. Schwalbe, K. (2007). Information Technology Project Management (5th edition). Cengage Learning Asia, Pte Ltd.