The document discusses the development and implementation of a community-based monitoring and evaluation (CBME) system aimed at enhancing rural development and capacity building for farmers. It outlines challenges such as data collection issues and financial commitments, while emphasizing the importance of community engagement and participatory approaches for sustainability. Lessons learned include the significance of data reliability, process ownership, and community involvement in fostering skills related to record keeping and enterprise management.

1. Development and implementation of a Community Based
Monitoring and Evaluation System : Challenges and Lessons
Harrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John ParkinsHarrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John Parkins
and Shayo Deogratiasand Shayo Deogratias
Integrated Dairy Goat and Root Crop Production Workshop, ILRI Nairobi, 19 June 2013

2. IntroductionIntroduction
• Implementation of rural development
activities in the recent past faced major
challenges due to lack or poor flow of vital
information to stakeholders and managers,
• Community engagement during project
implementation to undertake M&E
activities, plays a big role in capacity
building and enhancing ownership of
initiatives at the community level

3. ObjectivesObjectives
• To establish an integrated community
based M & E system that links community
objectives with the project objectives and
enhances capacity building and training
farmers level
• Implement and evaluate a community
based M & E system to establish lessons
and challenges

4. Research QuestionsResearch Questions
• Does the CBME system represent an
integrated system that’s feeds into the
project M & E system?
• Does CBME approach enhance learning at
the farmer level?
• What lessons do we learn in the
development and implementation of a
CBME system
• What challenges are there in development
and implementation a CBME system

5. Developing community M&E systemDeveloping community M&E system

6. How Community Indicators link to Project level
Indicators(Kongwa)
Male (1 year) Female (1 year)
Objectives Indicators Baseline Targets Objectives Indicators Baseline Targets
Increasing
income for
the
Household
through
increased SP,
cassava and
more dairy
goats and
therefore
increase of
friends
Amount of
money a HH
has per
month
Very low
ability to
meet the
immediate
family needs
Ability of a
family to
meet family
needs
(health, food,
clothing and
education)
Get food
from cassava
and SP
Number of
meals per
day
2 meals per
day
3 meals per
day
Getting more
seeds for
cassava and
SP
Amount of
SP and
cassava
seeds
accessed
No cassava
and SP
No Dairy
Goat
Every hh to
get one or
more dairy
goat and SP
to plant in 4
plots and
cassava to
plant in ¼ an
acre
Constructing
a better
dairy goat
house
Number of
improved
goat house
constructed
by the dairy
goat group
members in
a year
No good goat
houses
30 good
dairy goat
houses

7. How Community Indicators link to Project level
Indicators (Mvomero)
Male (1 year) Female (1 year)
Objectives Indicators Baseline Targets Objectives Indicators Baseline Targets
Build dairy
Goat Houses
The number
of good dairy
goat houses
constructed
No better
goat houses
All group
members
have good
dairy goat
houses
Expand Land
under Sweet
potatoes and
Cassava
Quantity of
Stems of
cassava
planted, and
the number
of plots
planted with
SP
¼ under
cassava and
Four plots
under SP
10 plots for
SP and 1
acre under
Cassava
Get seeds for
Sweet
potatoes and
Cassava and
a dairy goat
Number of
dairy goats
given to the
group
members
The number
of cassava
stems and
sweet potato
vines
distributed
No cassava
and SP
No Dairy
Goat
Every hh to
get one or
more dairy
goat and SP
to plant in 4
plots and
cassava to
plant in ¼ an
acre
Increased
dairy goat
milk
Number of
litres per
day
No milk 2-3 litres

8. Implementing the dual M&E systemImplementing the dual M&E system

9. Developing data
base & data
management

10. Component 3.
Web based
monitoring and
evaluation system
How CBME links with Project Level M & EHow CBME links with Project Level M & E
Component 1:
Development of the project
M&E framework
Component 2:
Establishment of the
community based
Monitoring and
evaluation system

11. Challenges in development andChallenges in development and
implementation of a CBME Systemsimplementation of a CBME Systems
• Emergence of unforeseen financial commitment
as an incentive to continue capacity building for
the farmers and farmers commitment to data
collection
• Partial collection of data by the farmers’
• Emergence of parallel systems for data collection
• The challenge of distinguishing information
important to farmers and researchers
• A challenge of synchronizing data collection tools

12. Lessons in development andLessons in development and
implementation of a CBME Systemimplementation of a CBME System
• To stimulate data collection and continued capacity building
incentives such as t-shirts, caps, recognition at farmer level and
facilitation for the extension staff is critical
• Data collection at all levels is critical in ensuring that M & E system is
reliable and informative
• Process ownership leads to sustainability any level and therefore
participatory approach in development of the CBME is critical to
enhance ownership at the community level
• Capacity building all levels foster common understanding of roles
and responsibilities
• Community involvement in data collection builds framers skills in
record keeping and interpreting in relation to their enterprises

13. Demonstration of how the webDemonstration of how the web
based M & E System functionsbased M & E System functions
By Carlos Quiros and Titus Karanja (Research MethodsBy Carlos Quiros and Titus Karanja (Research Methods
Group-ILRI)Group-ILRI)

14. AcknowledgmentAcknowledgment