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AP and AR Positioning
The document discusses Oracle Fusion Applications for financial management. It provides overviews of key capabilities for invoice processing, payables, receivables, and collections. Some key capabilities highlighted include integrated invoice imaging, dashboard views, workflow management, centralized customer data, and tools for data entry and analysis. Customers praise features like pre-populated invoice headers that reduce errors. The document emphasizes increased productivity, process visibility, and decision support for financial processes.
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AP and AR Positioning
- 1. <Insert Picture Here> FusionApplications Positioning: Financials AP/AR Khalil Rehman Director, NHS Shared Services
- 2. <Insert UI PictureHere> Invoice to Payment Flow Overview © 2011 Oracle Corporation – Proprietary and Confidential
- 3. The Payables WorkArea will totally increase our productivity as it relates to the AP specialists and what they have to do. What Customers Are Saying Populating all the header fields directly from the invoice onto the header, including supplier information, invoice number, really eliminates the concern of duplicate invoicing. © 2011 Oracle Corporation – Proprietary and Confidential
- 4. Out-of-box Imaging Integration Information Driven Dashboardsand Work Areas Embedded Intelligence Fusion Differentiators User Productivity Tools and Reports
- 5. Payables Dashboard • Obtainvisibility of processes waiting for intervention • Resolve exceptions and garner approvals • Collaborate directly with participants What I need to do What I need to know Who can help me Obtain a count of issues to understand work volume
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- 7. Payables Dashboard • Countbased watchlist items to understand work volume • Secure Google like search across the enterprise • Quickly retrieve tagged documents for further action
- 8. Invoice Work Area •Create invoices from routed scanned images • View recently entered invoices • Resolve invoice exceptions • Launch tasks, reports and perform quick search
- 9. Out-of-box Imaging Integration Information Driven Dashboardsand Work Areas Embedded Intelligence Fusion Differentiators User Productivity Tools and Reports
- 10. Invoice Image ProcessingArchitecture BPEL Web Service Invoice Image Routing Process Input Agent Image Processing Server Create Invoice Page Document Repository Invoice Work Area Data Entry Clerk Network File System Document Capture & Recognition Mailroom Clerk
- 11. Invoice Entry • CreateInvoice page mirrors a physical invoice Ease of data entry Ease of auditing Header Lines Totals
- 12. Integrated Imaging Solution •Create invoice and view image using dual monitors • Header information defaults from scanned image for fast data entry • Image is attached to the invoice throughout the invoice’s lifecycle
- 13. Invoice Entry • Automaticsearch results based on Identifying PO on header
- 14. Invoice Entry • Availableprepayments alert during invoice entry • Out of balance amount indicator • Invoice status and hold indicators
- 15. Invoice Entry • Scrollingcolumn groups on lines • Review tax summary and drill to tax details • Review and add notes anytime
- 16. Invoice Entry • Matchto purchase order and receipts in same window • Personalize and create your own search • Excel like ability to freeze columns • Export to Excel or Detach to view in full screen
- 17. Invoice Entry • Reviewquantity ordered, received, billed etc. • Review more information about item
- 18. Manage Invoices • Seededand Personalized Search • Ability for Extensive Search
- 19. Manage Invoices • Simultaneouscomparison of several invoices – Facilitates quick comparison – Answering questions on several invoices to supplier – Fewer clicks as there is no need to go back and search for another invoice
- 20. Manage Invoices • Multi-selectand Validate, Resolve Holds etc. • Perform action right from search results • Drilldown to view details
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- 23. Out-of-box Imaging Integration Information Driven Dashboardsand Work Areas Embedded Intelligence Fusion Differentiators User Productivity Tools and Reports
- 24. Spreadsheet for InvoiceEntry • Quickly enter high volume of data • Native excel data entry shortcuts like copy/paste, dragging cells, etc. • Avoid data entry errors with online validation using LOVs • Launch import invoices program right from spreadsheet Hide Rows or columns
- 25. Spreadsheet for ImportError Correction • View invoice header and lines in the same view • View error indicator for all records that failed to import • Identify errors with clear messages • Correct errors and re-import invoices directly from the spreadsheet
- 26. Reporting & AnalysisTools Information Access • Real-time access to live data for all users • Guaranteed consistency of information across the enterprise • Flexible reporting for greater insight
- 27. Instantly view livequery results • Quickly build queries by selecting columns across any transaction table • No programming knowledge is required • Create ad-hoc reports against real- time data using easy to use business views • Share queries and reports securely using the Report Catalog • Drill down to live transactions All drilldowns to live data ensure up-to-the-minute information Real-Time Ad Hoc Analysis
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- 30. Payment Creation Payment Processing Payment Process Request Groupinvoices automatically for batch payment processing Single Payments Record one-off payments, manual payments, or refunds Increase flexibility and control with multiple ways to make payments
- 31. Payment Process Request Reviewinstallments
- 32. Payment Process Request Reviewinstallments
- 33. Single Payment – Accommodatelast minute supplier requests by quickly creating off-cycle payments • Have more flexibility and control over payment creation outside of scheduled pay runs with the ability to select multiple invoices for payment regardless of their payment attributes • Account and post to GL immediately – Record refunds from suppliers against credit memos – Ensure accurate reporting and accounting by recording payments made outside of the application
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- 35. <Insert UI PictureHere> Value Propositions and Differentiators © 2011 Oracle Corporation – Proprietary and Confidential
- 36. Business Solutions andValue Propositions Invoicing FEATURE BENEFIT Complete end-to-end imaging solution with Oracle Document Capture and Forms Recognition Dashboard and Invoice Work Area Re-designed invoice entry and matching window • The only vendor to provide out-of-the-box imaging integration, thus eliminating costly 3rd party integrations • Proactively monitors processes and alerts you to exceptions so you can take immediate action. • Reduces data entry errors, pushes up-to-date information within the context of the transaction, and provides visual cues to help guide users’ actions. © 2011 Oracle Corporation – Proprietary and Confidential
- 37. © 2009 OracleCorporation – Proprietary and Confidential Business Solutions and Value Propositions Payment FEATURE BENEFIT Payments Work Area Payment Process Request • Improves payment processing efficiency with an at-a-glance view of payment statuses where users can take actions from a central place • Streamlines end-to-end payment processing that limits user intervention with flexible selection criteria to meet an organizations payment processing needs © 2011 Oracle Corporation – Proprietary and Confidential
- 38. <Insert UI PictureHere> Bill to Receipts Flow © 2011 Oracle Corporation – Proprietary and Confidential
- 39. Financial Management Customer andPartner Validation Testing What Are They Saying? © 2011 Oracle Corporation – Proprietary and Confidential
- 40. Receivables Checks and Balancesof Upstream Processes …Order Fulfillment, Projects etc Increase Productivity • Accurate/Timely Revenue Recognition • Accurate/Timely Customer Balances – Accurate Invoicing – Accurate Receipt Applications Benefits • Increase Receipt Application Turnover • Increase Customer Satisfaction • Increase Working Capital/Cash Flow • Decrease DSO • Increase ROI • etc. © 2011 Oracle Corporation – Proprietary and Confidential
- 41. Manage Revenue ManageAccounts Receivable Balances • Process Receipts • Apply Customer Payments • Process Bank Deposits • Clear Accounts Receivables Transactions • Process Refunds • Manage Inquiries • Process Late Charges • Process Statements • Adjust Customer Balances Process Customer Bill Fusion Receivables - Order Fulfillment With End-to-End Automation • Process Revenue • Process Revenue Adjustments Process Customer Payments • Create and Process Bill • Present Bill • Process Billing Adjustments • Automated flow with minimal manual intervention • Easy, intuitive manual alternatives SLA Accounting, GL Reconciliation and Period Close Activity Business Intelligence Analytics (OBIA) and Transactional Business Intelligence (OTBI) © 2011 Oracle Corporation – Proprietary and Confidential
- 42. © 2011 OracleCorporation – Proprietary and Confidential Billing Workarea Role Based - Information Driven Task Pane provides links to perform specific tasks Incomplete Transactions Adjustments AutoInvoice Errors Watchlist, Tagging, Secured Enterprise Search, Personalization Contextual Actions, Notes, Attachments, Embedded Help
- 43. © 2011 OracleCorporation – Proprietary and Confidential Centralized Customer Data Management Sites stored by Set (Setid)
- 44. 44 Fusion TCA Model CustomerAccount Customer Account captures financial relationship of a party with the deploying company to buy products or Services Customer Account is Global Entity Customer Account Site and Relationships are Set Enabled (enabled for reference data sharing)
- 45. • Accounting Rules •Aging Buckets • Auto Cash Rules • Collectors • Customer Site (TCA) • Customer Account Relationship (TCA) • Lockbox • Payment Terms • Remit to Address • Revenue Contingencies • Sales Person (TCA) • Standard Memo Lines • Transaction Source • Transaction Type © 2011 Oracle Corporation – Proprietary and Confidential Receivables Set Enabled Setup (Setid) Reference Data Sets
- 46. Revenue Workarea Role Based- Information Driven • Requiring Manual Scheduling • Pending Contingency Removal Task Pane provides links to perform specific tasks Link to display line revenue contingency details © 2011 Oracle Corporation – Proprietary and Confidential
- 47. Mass Revenue Adjustments •Several search attributes giving user maximum flexibility to perform precise searches. • Add additional search attributes from the seeded list. • Ability to save searches using saved searches feature to save time for repeated searches using same search attributes. Expanded search criteria Additional search attributes Saved Search © 2011 Oracle Corporation – Proprietary and Confidential
- 48. Receivables Balances Workarea RoleBased - Information Driven Overview Regions pushes the actionable items for your review Search for Receipts Quickly Task Pane provides links to drill down to specific tasks © 2011 Oracle Corporation – Proprietary and Confidential
- 49. SmartReceipts © 2011 OracleCorporation – Proprietary and Confidential
- 50. SmartReceipts Differentiator Detail • Availablefor all Receipts • Persistent Remittance Reference information • Over/Under Payment Rules • String Manipulation • Scored Recommendations – Customer – Transaction – Exceptions • Weights + Match Score <,=,> Match Threshold • Receipt Processing Centric Approach • System Driven Setup Updates © 2011 Oracle Corporation – Proprietary and Confidential
- 51. SmartReceipts Automatic Account/Site Maintenance ©2011 Oracle Corporation – Proprietary and Confidential
- 52. Receipt Assignment Integration withOracle Work Management’s Assignment Manager and CDM’s TCA • Setup rules that can be executed to match receivables specialist to receipts that require manual application. • Rules can also be used to derive priority based on attributes of the receipt. • For example, rules can be setup to assign priority to receipts based on attributes like creation date, bank account etc. © 2011 Oracle Corporation – Proprietary and Confidential
- 53. Excel Based ReceiptEntry Receipts creation via Excel upload Access the Receipt Excel upload workbook from the Task Pane “Create Receipt via Spreadsheet” Entering Controls on the batch give you quick indication on the completeness of receipt batch entry task Conveniently load the Receipt Batch directly from Excel Workbook © 2011 Oracle Corporation – Proprietary and Confidential
- 54. Excel Based ReceiptEntry Load Receipt Remittance Reference Information Conveniently Search existing receipts in system to load Remittance information Directly load the entered information from Excel Workbook © 2011 Oracle Corporation – Proprietary and Confidential
- 55. <Insert UI PictureHere> Value Propositions and Differentiators © 2011 Oracle Corporation – Proprietary and Confidential
- 56. Business Solutions andValue Propositions FEATURE BENEFIT Billing Workarea Revenue Management Workarea Receivables Balances Workarea • Delivers work requiring attention to users when, where and how they need it, so they can take immediate action. • Quickly and Easily access related tasks via the Task Pane Centralized Customer Data Management • Fusion Receivables delivers the flexibility to maintain a single customer master and the ability to share customer information across the organization as needed. Mass Revenue Adjustments • Fusion Receivables provides the ability for the Revenue Analyst to find all revenue transactions that require adjustment and then to immediately take appropriate action including contingency removal and scheduling/unscheduling of all applicable revenue lines. © 2011 Oracle Corporation – Proprietary and Confidential
- 57. Business Solutions andValue Propositions FEATURE BENEFIT SmartReceipts • Fusion Receivables couples an extremely robust automatic receipt application engine with a preeminent cash application user interface. Automatic Receipt Assignment • Fusion Receivables delivers a robust and flexible process to automatically assign receipt application tasks to the right people at the right time. Excel Based Receipt Entry and Update • Fusion Receivables delivers Excel integration for receipt creation utilizing FDI (Fusion Desktop Integration) to enhance user productivity. © 2011 Oracle Corporation – Proprietary and Confidential
- 58. Oracle Advanced Collections-FusionEdition Business Process Models Service Oriented Architecture Secure Enterprise Search Contextual Action Receivables, Payments Centralized Customer Data Management BI Reports (OBIA) Manage Assigned Work Customers Integrated Dashboards Notifications Worklists Transactions Credit Cards Process Disputes, Adjustments, Payments Manage Customer Data Manage Customer Correspondence Bank EFT
- 59. © 2011 OracleCorporation – Proprietary and Confidential Proactive Management of Delinquent Customers Information-Driven Dashboards for Collectors Search/save lists of delinquent customers Review, sort, query, update assigned work, export, detach delinquent customer list View, search/save, prioritize, manage assigned activities Search by customer, account, bill to site
- 60. © 2011 OracleCorporation – Proprietary and Confidential Proactive Management of Delinquent Customers Information-Driven Dashboards for Managers
- 61. © 2011 OracleCorporation – Proprietary and Confidential Proactive Management of Delinquent Customers Information-Driven Work Areas for Collectors Customer, Account, Bill to Search View customer hierarchy, Change focus of work area Tabs of data for displayed customer Notes displayed chronologically View trx by BU, status, date range and class, sort, query, export, detach, and pay, dispute, or adjust Header detail and activity for selected trx Lines detail for selected trx
- 62. Business Solutions andValue Propositions Customer and Transactional Information for Collections Professionals FEATURE BENEFIT Automated Delinquency Identification and Work Assignment Collector Dashboard and Interactive Work Prioritization Customer Work Area • Proactively pushes actionable work to the right collector at the right time. Eliminates the need for age trial balance reports or spreadsheets. • Organizes assigned customers and actions on the Dashboard. Prioritize each customer’s delinquency situation and change the status to ensure that nothing is forgotten. • Provides all the information needed to collect effectively from each customer © 2011 Oracle Corporation – Proprietary and Confidential
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