Konica Minolta’s Managed Print Services solution provides overall fleet management of your networked and local print devices. And because
your business is not one-size-fits-all, we strategically combine consulting, hardware, software implementation and workflow management to give you a solution that’s unique to your business. Helping you control operating costs and improve operations. Move your business forward with Konica Minolta Managed Print Services!
Konica Minolta’s Managed Print Services solution provides overall fleet management of your networked and local print devices. And because
your business is not one-size-fits-all, we strategically combine consulting, hardware, software implementation and workflow management to give you a solution that’s unique to your business. Helping you control operating costs and improve operations. Move your business forward with Konica Minolta Managed Print Services!
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Writing and design by Michele Yahr
Managed services create opportunities for companies to optimise performanceApogee Corporation
Does your company currently leverage Managed Services to optimise your print and document operations? If not, then you may be missing out on some of the significant opportunities and benefits discussed in this article.
Office workflows can only get simpler and swifter with Toshiba e-STUDIO Solutions. Coupled with the refine quality and technology advancement of Toshiba e-STUDIO Multifunction Printers, the e-STUDIO Solutions empowers users with the capabilities to print, search, save, edit, distribute, manage, track and enhance specific business workflows. Furthermore, all these are done while keeping business information and intelligence securely protected throughout the whole document cycle of print, copy, scan, fax and many more. Providing a greater peace of mind together with advancement in technologies, e-STUDIO Solutions is taking businesses into a completely new generation.
Catering to all business needs, e-STUDIO's comprehensive Office Solutions have been divided into the following categories:
Printing Solutions
Office Management
Device Management
Security
e-BRIDGE Open Platform
YSoft SafeQ
IT management and solutions firm providing customized all-inclusive printing, copying, scanning solutions for small, medium, large, and enterprise firms. See how here
Printing is the largest unreported business expense. Gain visibility of your total print costs to save money and boost your productivity. RJ Young’s Managed Print Services program covers everything but the paper—for one flat fee—including all parts and labor.
An overview for college students of why, and how, ERP is used. Confusing acronyms are presented, as well as how advantageous an ERP system is to a company.
Print businesses rely on adding value to drive sales. Your company does everything it can to include a diverse range of services and operate at peak efficiency to maximize benefits for your customers. Print management solutions can enhance your workforce's productivity through flexibility and cost-efficiency.
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Writing and design by Michele Yahr
Managed services create opportunities for companies to optimise performanceApogee Corporation
Does your company currently leverage Managed Services to optimise your print and document operations? If not, then you may be missing out on some of the significant opportunities and benefits discussed in this article.
Office workflows can only get simpler and swifter with Toshiba e-STUDIO Solutions. Coupled with the refine quality and technology advancement of Toshiba e-STUDIO Multifunction Printers, the e-STUDIO Solutions empowers users with the capabilities to print, search, save, edit, distribute, manage, track and enhance specific business workflows. Furthermore, all these are done while keeping business information and intelligence securely protected throughout the whole document cycle of print, copy, scan, fax and many more. Providing a greater peace of mind together with advancement in technologies, e-STUDIO Solutions is taking businesses into a completely new generation.
Catering to all business needs, e-STUDIO's comprehensive Office Solutions have been divided into the following categories:
Printing Solutions
Office Management
Device Management
Security
e-BRIDGE Open Platform
YSoft SafeQ
IT management and solutions firm providing customized all-inclusive printing, copying, scanning solutions for small, medium, large, and enterprise firms. See how here
Printing is the largest unreported business expense. Gain visibility of your total print costs to save money and boost your productivity. RJ Young’s Managed Print Services program covers everything but the paper—for one flat fee—including all parts and labor.
An overview for college students of why, and how, ERP is used. Confusing acronyms are presented, as well as how advantageous an ERP system is to a company.
Print businesses rely on adding value to drive sales. Your company does everything it can to include a diverse range of services and operate at peak efficiency to maximize benefits for your customers. Print management solutions can enhance your workforce's productivity through flexibility and cost-efficiency.
Streamline your mobile business processes, document management and workflow with Fuji Xerox Mobility Solutions. Our solutions securely and efficiently orchestrate productivity and performance across multiple teams, projects and mobile platforms, including iOS and Android* devices. This means that your business is ready to move with speed, agility and flexibility in the new mobile era.
The Mobility Cloud
Combining the power of cloud computing with the freedom and
functionality of mobile devices can give enterprises access to a
wide range of key benefits, including increased reliability, real-time updates, device-agnostic applications and more.
Research continually highlights the exponential growth in the number of mobile services using the cloud and the number of mobile phone users
that access applications through the cloud - predicted to rise from 42.8 million in 2008 to almost 1 billion by 2014.
With Samsung Business Core™ Printing Solutions, your business can achieve increased productivity with a cost-saving automated workflow solution, scan to and print from the cloud with easy, secure access, and safeguard your valuable multi-function printers from unauthorized use.
Fuji Xerox My Prints is a powerful and easy to use solution which helps schools, libraries and organisations of any size to securely manage and control output.
My Prints is a comprehensive Secure Cost Management system designed to seamlessly monitor and control print / scan / copy jobs. This is provided via an easy to use administrative and user tool that can be securely accessed from anywhere on the network though a web browser.
Some of the key benefits include:
- Transfers accountability to users or departments by individually tracking activity.
- Creates environmental awareness.
- Reduces overall printing cost.
- Discourages overuse of IT resources.
- Increases document and device security.
- Improves efficiency by implementing Secure Release
For more information on how you can take control and manage your output with My Prints visit: http://www.fujixerox.com.au/solutions/MyPrints or call 13 14 12
Printing is a basic business requirement. Yet many of us do not have the capability to print from anywhere using any device as situation demands. Many IT departments are still struggling with the complexities of printer driver management.
Meanwhile, virtualization and cloud computing, mobile work style and BOYD trends add more challenges to enterprise printing, and brings security and compliance issues to the top of the agenda for C-level executives. Print security is much more than protecting gigabytes in a sealed room. Consider the risks of security breaches and potential damages when a sensitive document is printed and left unattended on a shared printer in a public environment. Forward-thinking organizations must future-proof their printing environments to provide worry-free printing with security and compliance at reduced costs.
uniFLOW is a single software application that allows you to:
- leverage the full value of your office equipment investments
- manage print-related costs
- increase staff productivity
- reduce the environmental impact of printing
- achieve new levels of document security
Drivve | Print Mobility Manager is a driverless print solution for users of mobile devices such as smartphones, iPads, tablet computers and laptops. It allows you to print to ANY printer or MFP from ANY location via the Internet or over a WiFi connection.
Drivve | Print Mobility Manager is a driverless print solution for users of mobile devices such as smartphones, iPads, tablet computers and laptops. It allows you to print to ANY printer or MFP from ANY location via the Internet or over a WiFi connection.
Samsung Business Core™ Printing Solutions is a cost-efficient, highly usable document management solution with A4 XOA Web device compatibility. By using an XOA Embedded device as a server, up to five XOA Web devices can be connected with a single license*, reducing IT expenses without the cost of a dedicated server. These solutions are easy to use without the help of IT specialists so that organizations with limited resources can work seamlessly and efficiently to smartify their business.
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For over 25 years Royal Business Systems has been helping schools and districts like yours improve their efficiencies and workflows, and improve and innovate their copier fleets. Let us show you how.
For over 25 years Royal Business Systems has been helping medical practices like yours improve their efficiencies and workflows, and improve and innovate their copier fleets. Let us show you how.
For over 25 years Royal Business Systems has been helping law firms like yours improve their efficiencies and workflows, and improve and innovate their copier fleets. Let us show you how.
For over 25 years Royal Business Systems has been helping churches like yours improve their efficiencies and workflows, and improve and innovate their copier capabilities. We can help you better reach your flock. Let us show you how.
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See all of the current lineup from Kyocera Copystar for their new Multifunction Printers and Copiers from Southwest Office Systems and Royal Business Systems.
Learn more about Royal Business Systems. Now a regional company, we serve the legal, medical, real estate, education, and business markets, providing office software and print management solutions.
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Vat Registration is a legal obligation for businesses meeting the threshold requirement, helping companies avoid fines and ramifications. Contact now!
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www.seribangash.com
A Memorandum of Association (MOA) is a legal document that outlines the fundamental principles and objectives upon which a company operates. It serves as the company's charter or constitution and defines the scope of its activities. Here's a detailed note on the MOA:
Contents of Memorandum of Association:
Name Clause: This clause states the name of the company, which should end with words like "Limited" or "Ltd." for a public limited company and "Private Limited" or "Pvt. Ltd." for a private limited company.
https://seribangash.com/article-of-association-is-legal-doc-of-company/
Registered Office Clause: It specifies the location where the company's registered office is situated. This office is where all official communications and notices are sent.
Objective Clause: This clause delineates the main objectives for which the company is formed. It's important to define these objectives clearly, as the company cannot undertake activities beyond those mentioned in this clause.
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Liability Clause: It outlines the extent of liability of the company's members. In the case of companies limited by shares, the liability of members is limited to the amount unpaid on their shares. For companies limited by guarantee, members' liability is limited to the amount they undertake to contribute if the company is wound up.
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Capital Clause: This clause specifies the authorized capital of the company, i.e., the maximum amount of share capital the company is authorized to issue. It also mentions the division of this capital into shares and their respective nominal value.
Association Clause: It simply states that the subscribers wish to form a company and agree to become members of it, in accordance with the terms of the MOA.
Importance of Memorandum of Association:
Legal Requirement: The MOA is a legal requirement for the formation of a company. It must be filed with the Registrar of Companies during the incorporation process.
Constitutional Document: It serves as the company's constitutional document, defining its scope, powers, and limitations.
Protection of Members: It protects the interests of the company's members by clearly defining the objectives and limiting their liability.
External Communication: It provides clarity to external parties, such as investors, creditors, and regulatory authorities, regarding the company's objectives and powers.
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Binding Authority: The company and its members are bound by the provisions of the MOA. Any action taken beyond its scope may be considered ultra vires (beyond the powers) of the company and therefore void.
Amendment of MOA:
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Sports events - Golf competitions/billiards competitions/company sports events: dynamic and challenging
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Southwest Office Systems workflow and office software solutions
1. 37SOFTWARE SOLUTIONS
SOFTWARE SOLUTIONS
Print Management
Our Print Management Services are designed to help you take control of your fleet of devices and
make smart decisions that will reduce costs, enhance collaboration, manage documents more
efficiently, control access, strengthen security, manage consumables and provide ongoing support
and maintenance.
Document Management
This category provides the capability to manage, share and secure paper, electronic and digital
documents. These features enable you to control costs, increase efficiencies and better
communicate, while reducing risk and helping to meet higher standards of compliance and
business continuity.
Device Management
Includes software-based solutions and services focused on reducing the cost and improving
the return on investment for deploying networked office equipment. Such technologies provide
automated device management–based services and simplify the process of managing and
servicing network-based output devices.
Output Management
Includes solutions for tracking, measuring and monitoring document output to workgroup office
DocRecord
e-BRIDGE Cloud Connect
e-BRIDGE Fleet Management System
e-BRIDGE Plus
e-BRIDGE Re-Rite
Encompass
Mobile Print Solutions
Nuance AutoStore
Nuance Equitrac
PageSmart
PaperCut MF
equipment, as well as security-based solutions that prevent unauthorized access to output
devices and related information. Additional solutions in this category include technologies that
intelligently process and format legacy and database-driven streams of information to distributed
workgroup environments, providing support for advanced distributed printing applications.
Capture and Workflow
This category includes scan-based document capture and routing applications as well as front-
end workflow applications, particularly those enabled via a networked workgroup multifunctional
peripheral or scanner.
Pharos
Printer Logic
Psigen
TopAccess
Toshiba acknowledges and adheres to the strict enforcement of copyright and trademark laws. Listed third-party software and products and
their image identities have registered copyrights, trademarks or service marks which are protected by law. All trademarks and copyrights are the
property of their respective owners.
Drivve | DM
DocuWare
2. 37SOFTWARE SOLUTIONS
PRINT MANAGEMENT
Toshiba’s productivity-boosting solutions are custom-tailored for your
business to provide more efficient management of device resources, which
can cut costs by as much as 40%, virtually overnight.
› Increases efficiency and distribution of existing hardware devices
› Simplifies service contracts
› Consolidates document management systems
› Tracks and manages office assets and personnel who use them
› Provides comprehensive fleet optimization analysis
Do More with Less. Leveraging the Toshiba PageSmart Program, you get toner,
service, parts and labor included in one low, cost-per-page price through one
reliable service provider. This frees up your IT resources to focus on other issues
critical to your business, saving you valuable time and money.
The Toshiba PageSmart program includes:
› Automated toner replenishment services
› High-quality toner and parts for your laser printers
› National on-site service
› Convenient online portal for service requests and
› Utilizes Six Sigma™ methodology Toner reporting
› Proactive service monitoring
What PageSmart does for you:
› Immediately reduces printing costs
› Enhances your investment in the equipment you
alreadyown
Service
› Simplifies procurement, budgeting, delivery and service
for the entire fleet
› Increases control by providing a single point of
accountability for service, supplies and billing
Take Control with Toshiba
Encompass Managed Print Solutions.
Pay one fixed cost per page:
› Nothing more. Includes toner, consumables,
parts and service
› Provides a cost-effective, convenient method of control
› Pay only for what you use, no extra supplies to store
Simplified Billing
3. 38SOFTWARE SOLUTIONS
DOCUMENT MANAGEMENT
DocuWare, a global ECM leader, offers complete document management via
cloud, on-premise or a hybrid-cloud solution. Known for highly secure, scalable,
easy-to-integrate and future-proof technologies, DocuWare is available in 16
languages.
key benefits
› Automatebusinessprocessforincreasedproductivityandimproved
customer service
› Digitally handle workflow for optimum efficiency and transparency
› Appropriate for all document types regardless of their source
› Compatible with Toshiba multifunctional devices
› Easy to install and train on
DocRecord 5 is an all-inclusive and easy-to-use EDMS application providing
advanced data capture, e-Forms and workflow. It is priced simply by the number
of users.
key benefits
› All-inclusive and easy-to-use application
› Priced simply by the number of users
› Advanced data capture and automated filing
› Comprehensive e-Forms
› Workflow and automated processing
Drivve | DM is an award-winning, browser-based document management system
that delivers comprehensive functionality and certified security through an intuitive
user interface. Key features include workflow, document conversion, retention
policies and rules-based routing.
key benefits
› Helps organizations control their files and documents in an easy-to-use way
› Low entry cost and investment and cost-effective scalability
› Increased information accessibility
› Environmentally friendly
› Increased security and disaster readiness
4. 39SOFTWARE SOLUTIONS
OUTPUT MANAGEMENT
Nuance Equitrac print management software reduces the costs and complexities
of managing print environments, while ensuring users can simply and securely
print what they need, when they need it. You get complete accountability to better
control costs and security, all of which equals a reduced burden on IT and a
smaller hit on corporate budgets.
key benefits
› Secure print workflows—available to every user at all locations—and automated
enforcement of print policies reduce the risk of information loss and/or security
breaches
› Clear visibility into print usage and behavior through real-time tracking and
reporting of all print activity—from the desktop to the printer—enables fact-based
management decisions around printing costs and ROI
› Fewer print-related help desk calls mean that IT resources can remain focused on
revenue-generating activity
› Lower the total cost of printing and ensure that all print costs are allocated to the
appropriate budget and/or project
› Employees can do their jobs faster by providing anytime/anywhere access to print
resources and integrating print workflows with business processes
PaperCut MF embedded print management software tracks and controls print,
copy, scan and fax on Toshiba MFPs. Monitor printing, manage quotas, implement
charging, secure confidential documents with hold and release queues for precise
management of device resources. Supporting all operating systems, PaperCut
is used in over 112 countries by more than 50,000 sites across education,
government and business in 25+ languages.
key benefits
› Secure confidential documents and release anywhere via Find Me printing
› View and report on usage by location and device
› Easily import and sync users and groups from your directory
› Define user access rights, page costs and quotas
› Control account, bill or charge every copy, print, scan and fax with ease
5. 40SOFTWARE SOLUTIONS
OUTPUT MANAGEMENT
Pharos Blueprint Enterprise is an easy-to-implement, manageable and
highly customizable way for you to understand exactly what your organization
is spending on print, and to then turn that knowledge into significant and
measurable savings for your company.
key benefits
› Discover and locate print devices
› Create a baseline profile of the printing environment
› Determine level of asset optimization
› Identify underutilized devices
› Determine total print and copy accounting costs, as well as
cost-savings scenarios
› Measure optimization results
› Manage print environments
Mobile Print Solutions
With the prevalence of employees and visitors bringing their own mobile devices
to the office, mobile printing is more popular than ever and becoming a necessity
for the office. Toshiba offers multiple ways to support your mobile printing needs,
providing flexibility while increasing productivity. Users can print to the Toshiba
MFP from anywhere using their mobile devices.*
key benefits
› Print from anywhere at any time
› Print from a PC, Mac, iOS or Android device without the need of a print driver
› Supports BYOD
› Increases productivity
› Provides flexibility
Our print driver management platform gives you centralized management of every
printer in your entire organization—regardless of whether you have one physical
location or a hundred sites. From a single pane of glass, you can manage any
printer using an intuitive web-based console, create new printers and deploy
them to end users automatically.
key benefits
› Centralized print driver management
› Self-service installation portal
› Eliminate print servers
› Advanced features including pull and mobile printing
* In the case of Google Cloud Print, the MFP must be registered with a Google account. With Google
Cloud Print, users can print to the registered MFP from anywhere using their mobile devices as long
as the registered MFP is connected to the internet. e-BRIDGE Print and Capture, AirPrint, and Mopria
require the mobile device and MFP to be on the same network.
6. 41SOFTWARE SOLUTIONS
CAPTURE & WORKFLOW
Nuance AutoStore is a server-based application which orchestrates the capture
and secure delivery of paper and electronic documents into business applications.
Whether you’re handling invoices, claims, applications or order forms, AutoStore
can automate your document-driven business processes to help lower costs;
improve operational efficiency, communication and collaboration; and support
compliance with laws and regulations.
key benefits
› Speeds the flow of information, sending documents and data securely to
the right business applications for immediate processing
› Captures both paper and electronic documents from virtually any source
› Delivers data and documents instantly to one or multiple destinations,
including PCs, fax applications, line of business applications, email, FTP sites,
network folders and archives, as well as document management systems
› Reduces paper forms by capturing, processing and routing data and documents
into business workflows, eliminating the need for paper-based forms
› Savestimeandimprovesdataaccuracybyeliminatingmanualdocumenthandling
The e-BRIDGE Plus Application cloud storage series enables the interaction
between the MFP and the cloud, allowing scanned paper documents to be stored
in a cloud storage service. Users can easily print stored files directly from the
control panel of the MFP.
key benefits
› Scanandstorepaperdocumentsinthecloud,allowinginformation
tobeeffortlesslyshared
› Easily convert paper documents to electronic files
› Store documents as PDF, searchable PDF* or MS Office format files*
› Provides a secure and convenient way of managing and sharing files
application type
› e-BRIDGE Plus for Google Drive
› e-BRIDGE Plus for OneDrive
› e-BRIDGE Plus for Dropbox
Note that not all business-oriented cloud services, such as Google Drive for Work, are supported.
All trademarks and copyrights are the property of their respective owners, including but not limited to
these third-party entities: Google™, OneDrive®, Dropbox.
* With the optional Embedded OCR Enabler
7. 42SOFTWARE SOLUTIONS
CAPTURE & WORKFLOW
PSIGEN provides advanced document capture solutions that focus on
automation and efficiency. PSIcapture is a desktop or server based product
that imports from folders, dedicated scanners or any MFP device. PSIfusion is
a web-based capture application that provides a simple browser interface for
Indexing and Quality Assurance.
key benefits
› Integration with 60+ ECM repositories and formats
› Automatic document classification, OCR and automated data extraction
› Form and survey processing
› Automated barcode routing
› Deep feature set to provide for any customer capture need
The Re-Rite software allows users to convert paper documents into editable
file formats on the fly and then distribute those files to a shared network
folder, an email address or both. Re-Rite is accessed via the control panel
on a Toshiba e-STUDIO MFP. The user simply inserts a document into the
ADF and presses a template button on the control panel. Re-Rite then
converts the file and distributes it as defined in the setup.
key benefits
› Automatic OCR
› Convert scanned images to any of 17 common file formats automatically
› Converted images can be sent to network drives, email or FTP sites
› Single-license multiple-user software
› Simple to use with Toshiba MFP template system
Re-Rite
8. 43SOFTWARE SOLUTIONS
Our Mission Statement
Southwest Office Systems, Inc. is a locally owned, independent dealer for Kyocera and Lexmark pertaining to automated
office equipment. We sell, lease, and service a wide variety of copy, fax, scan, and printing office equipment, as well as
KIP products for the wide format/plotter imaging industry. We believe that doing business in Southwest Washington and
Portland with Vancouver based companies is important and healthy for our business community. These are the reasons
why we believe you should do business with Southwest Office Systems.
Locally owned and operated, servicing Washington, Oregon, and Idaho
All billing is local and we can be reached by phone or in person on any
billing related inquiries in our region
Every dollar spent on services rendered stays in Washington
We promote stability for our community in an uncertain business
climate
Validates companies that have concern of our local business
environment
Please call Gary Lirette at office (360) 260-6166 or cell phone (360) 768-8615 for
additional information, FREE quotation, demonstration or assessment.
Other Considerations:
No charge for Installation, set-up, delivery, network
connectivity or training.
High rated commercial color and print quality.
Works in an Apple environment with scan to email.
Works with the new operating systems and android
environments.
Simple Android style operation perfect in a fast changing
environment.
Outstanding multi-function operations and speed.
Southwest Office Systems is a Local Company, with local reps
and techs who live in the Washington and Portland.
The Local Multiplier Effect of Buying Local helps create jobs and
keeps our community strong.