Managed print services can help control printing expenses, boost productivity, and reduce environmental impact. Most companies do not know their true printing costs, which typically account for 1-3% of annual revenues. Outsourcing management of printers to a qualified partner can reduce IT burden and waste, optimize the printing infrastructure, and improve workflow through proactive maintenance. The partner conducts an assessment, provides remote monitoring and expertise, and helps optimize placement of multi-function printers to increase efficiency.
If the paperless office may still be a myth, the "less-paper" office is a very tangible, measurable and achievable target which is now integrated in most corporate policies. Here are the top 3 paper usage technologies that firms, large and small, we work with, have implemented.
Print Security - Are Business Complacent?Adrian Boucek
How do you treat the security of your paper documents? Print security is often overlooked and this white paper describes how greater measures must be taken to keep your information safe and secure.
If the paperless office may still be a myth, the "less-paper" office is a very tangible, measurable and achievable target which is now integrated in most corporate policies. Here are the top 3 paper usage technologies that firms, large and small, we work with, have implemented.
Print Security - Are Business Complacent?Adrian Boucek
How do you treat the security of your paper documents? Print security is often overlooked and this white paper describes how greater measures must be taken to keep your information safe and secure.
Marketing to Make Managed Services Mainstream Larry Levine
You have launched a managed services business knowing that it will be an important part of your future. But while some of your key clients have signed up for managed services, the majority of your customers and prospects still view you as a copier company. In this workshop-style session, you will learn practical strategies to cross the chasm and position your managed services and document solutions offerings so that the majority of your clients want to sign up. You'll discover ways to get the attention and buy-in of the majority of your current and potential clients so that your managed services business can become a core revenue driver in your dealership.
Webinar Linkedin-Debunking the Four Fears -15 1113Larry Levine
LinkedIn has forever changed the traditional sales process. However, many sales managers and dealer principles have some real fears related to sales reps using LinkedIn:
Fear One: My Best Reps Will Get Recruited Away
Fear Two: The Competition Will Steal Our Current Accounts
Fear Three: Reps Will Stop Cold Calling
Fear Four: Reps Will Spend All Day Sitting At Their Computers
In this webinar, Larry Levine will hit these four fears straight on. You'll hear real-world stories about how reps are using LinkedIn to blow past their quota. You'll also learn about four core digital prospecting skills that your sales team needs to succeed.
Net New Business Summit 16 0920 Destin ForidaLarry Levine
How many deals are your sales reps involved in within your marketplace? Companies must look credible online as well as their sales reps. How many deals are going down in your respective territories that you are not involved in?
How to Align Sales and Marketing to Connect with Today's Modern BuyerLarry Levine
First in wins! However, these days, being first in usually involves connecting online rather than in person. Learn how to integrate online marketing, social media, traditional marketing and your sales team to engage modern buyers early in the buying process.
It seems our frustrations with IT are alive and well. Fuji Xerox surveyed 1,000 business managers and office employees about their pet peeves and IT came out on top for one third of respondents. Think email, Microsoft Office, office equipment and internet outages.
As far as printer-specific issues go, one in five respondents are specifically frustrated with having to troubleshoot errors, which can waste precious work time. Office workers are irritated by simple tasks such as replacing toner, loading paper and paper jams. Thirteen per cent are unhappy about the distance from their desk to the printer.
IT issues and frustrations can be costly and time consuming for a business. If you’re a business manager, it may be time consider how you can improve printing and IT processes to reduce the time and money spent on resolving issues.
As a business manager, improving the efficiency of printing and IT processes can target your number one frustration: cost and budgeting. Our research found that for 38 per cent of business managers, costs and budgeting are a major worry and one in four are concerned about staff productivity.
A managed print services (MPS) contract, which outsources the management of your printing fleet to a third party, can help to streamline printing and reduce costs. Signing up to a managed print services contract can result in a 30% reduction in print related costs. Furthermore, with staff no longer having to deal with printer issues, it also allows for improvements in staff productivity.
This infographic provides a good overview of the research results and explains why MPS is a good idea for business.
To find out more visit http://www.fujixerox.com.au/solutions/documentservices/managed_print_services.jsp or call us on 13 14 12.
Marketing to Make Managed Services Mainstream Larry Levine
You have launched a managed services business knowing that it will be an important part of your future. But while some of your key clients have signed up for managed services, the majority of your customers and prospects still view you as a copier company. In this workshop-style session, you will learn practical strategies to cross the chasm and position your managed services and document solutions offerings so that the majority of your clients want to sign up. You'll discover ways to get the attention and buy-in of the majority of your current and potential clients so that your managed services business can become a core revenue driver in your dealership.
Webinar Linkedin-Debunking the Four Fears -15 1113Larry Levine
LinkedIn has forever changed the traditional sales process. However, many sales managers and dealer principles have some real fears related to sales reps using LinkedIn:
Fear One: My Best Reps Will Get Recruited Away
Fear Two: The Competition Will Steal Our Current Accounts
Fear Three: Reps Will Stop Cold Calling
Fear Four: Reps Will Spend All Day Sitting At Their Computers
In this webinar, Larry Levine will hit these four fears straight on. You'll hear real-world stories about how reps are using LinkedIn to blow past their quota. You'll also learn about four core digital prospecting skills that your sales team needs to succeed.
Net New Business Summit 16 0920 Destin ForidaLarry Levine
How many deals are your sales reps involved in within your marketplace? Companies must look credible online as well as their sales reps. How many deals are going down in your respective territories that you are not involved in?
How to Align Sales and Marketing to Connect with Today's Modern BuyerLarry Levine
First in wins! However, these days, being first in usually involves connecting online rather than in person. Learn how to integrate online marketing, social media, traditional marketing and your sales team to engage modern buyers early in the buying process.
It seems our frustrations with IT are alive and well. Fuji Xerox surveyed 1,000 business managers and office employees about their pet peeves and IT came out on top for one third of respondents. Think email, Microsoft Office, office equipment and internet outages.
As far as printer-specific issues go, one in five respondents are specifically frustrated with having to troubleshoot errors, which can waste precious work time. Office workers are irritated by simple tasks such as replacing toner, loading paper and paper jams. Thirteen per cent are unhappy about the distance from their desk to the printer.
IT issues and frustrations can be costly and time consuming for a business. If you’re a business manager, it may be time consider how you can improve printing and IT processes to reduce the time and money spent on resolving issues.
As a business manager, improving the efficiency of printing and IT processes can target your number one frustration: cost and budgeting. Our research found that for 38 per cent of business managers, costs and budgeting are a major worry and one in four are concerned about staff productivity.
A managed print services (MPS) contract, which outsources the management of your printing fleet to a third party, can help to streamline printing and reduce costs. Signing up to a managed print services contract can result in a 30% reduction in print related costs. Furthermore, with staff no longer having to deal with printer issues, it also allows for improvements in staff productivity.
This infographic provides a good overview of the research results and explains why MPS is a good idea for business.
To find out more visit http://www.fujixerox.com.au/solutions/documentservices/managed_print_services.jsp or call us on 13 14 12.
Ever wondered how Canon's printing solutions and services could help you save costs and manage your printing systems better?
Learn how we are vastly improving business productivity worldwide using a plethora of our cost-effective services that are designed to improve, manage and better your printing systems.
Developing a Managed Services StrategyLarry Levine
In working with customers we find an interesting phenomenon. While most companies track their assets and expenses, we find that they rarely know how many output technology devices they have, how these devices are being used, and what they truly cost. It is very important that companies first understand the impacts, costs and issues with their current situation. The next step is to create a strategy to better manage the existing assets and control costs.
Printing is the largest unreported business expense. Gain visibility of your total print costs to save money and boost your productivity. RJ Young’s Managed Print Services program covers everything but the paper—for one flat fee—including all parts and labor.
The Art of Grabbing Your Prospect's Attention OnlineLarry Levine
With so many people competing for a decision maker's attention, prospecting can be a challenge in today's market. Fortunately, there are creative ways that you can get noticed.
Here is the YouTube link... https://youtu.be/NjgDUdDhOzw
2. Let’s start with some questions…
• You know how much you spend on equipment – how about supplies?
• When you thought about supplies, did you consider inventory carrying
costs?
• Did you consider the time it takes to find the part number and order it?
• How about shipping?
• And what about color? Don’t know how much it costs, just that it’s
expensive?
Don’t know the answers?
Good news: You are not alone.
90% of all companies do not know what they are currently spending on
internal desktop and network printing.
3. Where does all the money go?
Excess Unscheduled
supplies maintenance
Drive installation
and upgrades Help desk
4. The Desired Outcome
Control expenses Boost productivity
• Manage the environment • Do more with less
• Optimize the infrastructure • Focus on core business
• Improve workflow
6. Financial Impact
Printing Cost total 1-3% of annual revenues*
Print Volume is declining at 1-2% per year**
Related Costs
• For every $1 spent on printing it takes another $9
to manage it***
The Cost Equation
If revenues and profits don’t increase at the same
rate as the rising cost of documents, the result is
eroding profits
Annual Average Annual
Revenue Print Spend
*
Gartner Group ** IDC *** All Associates Group
$10 million $100K to $300K
7. Environmental Impact
Paper, Toner and Power
• One case of paper (10 reams) uses approximately 60%
of a tree*
• Production of 50 lbs. (5,000 pages/1 case) of copy paper
produces 143 lbs. of green house gases*
• Three quarts of oil are consumed in the production of a
single new toner cartridge and they take over 1,000
years to decompose**
• Millions of square feet of landfill space is consumed
with used toner cartridges, paper, and printers that
could be recycled.**
Office Pages Trees Greenhouse
Employees per Year per Gas Emissions
*printgreen.com ** State of California Year
100 1 million 120 282,000 lbs
8. Productivity Impact
Work Flow
• Old drivers not compatible with new applications
• Materials not in stock
Broken Devices
• Documents not delivered
• Delays
• Customer responsible for having materials available
9. IT Impact
Maintenance Burden
• 15% of their time on printer related issues*
• Required driver updates for multiple models/brands
of printers
• Not trained as printer technician
• Pulls them away from projects requiring their
expertise
* IDC
11. Manage Expenses
Outsource Management of the Printers
• Reduce the high cost of IT’s involvement with printers
• Reduce administration of the fleet with one vendor
providing one invoice a month for the pages printed
• Reduce wasted materials
• Reduce downtime
• Protect the technology investment
12. Minimize Carbon Footprint
Green Printing
• Recycle toner cartridges, paper, and printers diverts
millions of cubic feet of material from landfills
• The recovery and reuse of toner cartridges and paper
saves power through less manufacturing*
• Use post consumer recycled paper
• Reduce materials inventory and the associated waste
Utilize alternative inks to laser that have less
environmental impact
Approximately 50% less energy is used by one
multifunction printer than the combined annual
consumption of the individual products it replaces
* State of California
13. Boost Productivity
Improve Workflow
• Proactive maintenance by properly trained
technicians increases availability of required devices
• Having the right materials and devices in the right
locations at the right time eliminates delays in
producing needed documents
14. Free Up IT Resources
Reduce the printer burden
• Remote monitoring software reports device status
and errors reducing help desk calls
• Outsourced service eliminates IT from spending time
on issues not requiring their expertise
16. Stop Buying
Without knowing what you have, what you are doing
with those devices, and what those devices are costing,
adding more devices generally does not solve the
problems or reduce the costs related to printer fleets
Discovery – Due Diligence
Conduct an assessment of print devices resulting in a
report that details the current usage, costs, and issues
related to the fleet of printers
17. Outsource the Printer
Management
Without remote monitoring technology and an expertise
in printers, companies are best served by outsourcing
this non-core maintenance and management function
to a qualified partner
Optimize the Infrastructure
With reporting of usage trends informed decisions can
be made regarding the consolidation of print assets, the
strategic placement of MFP’s to increase productivity
and software solutions to improve user productivity
18. Take Action!
Assess the Current Environment
• What devices do you have?
• How much are the devices used?
• What is the true total cost of your
current printing?
Better Information for Better Decisions
• Factual Information
• Implementation steps
• Semi-annual account reviews
Editor's Notes
Most of the CFO’s we work with are looking for meaningful strategies to control overhead expenses in today’s tough economy. At the same time, they need to find ways to boost productivity and return on assets. The challenge is that these two goals are usually at odds. Boosting productivity usually means new costs while controlling expenses means harming productivity. Every so often, a strategy appears that allows you to control expenses without negatively impacting productivity. Our experience has shown us that this is possible by optimizing your office printing environment which starts with better managing your output fleet.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that: Companies have more document output devices then ever before. The related cost of printing is rising at a rate much higher then the cost of the printed page. The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources. Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint. IT departments suffer from an increasing support requirement related to printers. Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that: Companies have more document output devices then ever before. The related cost of printing is rising at a rate much higher then the cost of the printed page. The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources. Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint. IT departments suffer from an increasing support requirement related to printers. Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that: Companies have more document output devices then ever before. The related cost of printing is rising at a rate much higher then the cost of the printed page. The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources. Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint. IT departments suffer from an increasing support requirement related to printers. Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that: Companies have more document output devices then ever before. The related cost of printing is rising at a rate much higher then the cost of the printed page. The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources. Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint. IT departments suffer from an increasing support requirement related to printers. Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that: Companies have more document output devices then ever before. The related cost of printing is rising at a rate much higher then the cost of the printed page. The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources. Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint. IT departments suffer from an increasing support requirement related to printers. Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
Fortunately, there is a better way. The CFO’s we work with were excited to learn about our managed print services strategy that helps them manage expenses, boost productivity and free up IT resources along with minimizing their carbon footprint. Let’s discuss how this might work for you.
A strategy that has proven to control costs is managed print services. Rather then companies buying print devices, the supplies, and the services separately and then trying to manage it themselves, the recommendation is to outsource the management of the devices and buy the end result which is the printed pages. One monthly invoice for the pages printed reduces the number of purchase transactions and administration of the fleet, and proper management will reduce waste and protect the investment of printing assets
Recycling toner cartridges and paper are proven step towards contributing to the environment by reducing the amount of raw materials and electricity in the manufacturing process and well as the reduction of landfill space and greenhouse gases from incinerating. Fortunately, many companies are realizing that going green also helps them save money.
A proper managed print services program will provide for proactive maintenance by trained technicians and management of the supplies inventory, increasing availability of devices and reducing delays associated with broken devices or missing supply items.
A managed print service of value will include 24/7 remote monitoring of print devices and reporting of device status and errors. This allows for the appropriate corrective action to be taken with out the user involving IT is the process. Further, reducing IT’s involvement with printers allows them to focus on the department’s core initiatives and reduce the cost of completing IT projects.
Fortunately, there is a better way. The CFO’s we work with were excited to learn about our managed print services strategy that helps them manage expenses, boost productivity and free up IT resources along with minimizing their carbon footprint. Let’s discuss how this might work for you.
The following is a simple four step strategy to optimizing your printer fleet which should result in controlling costs and increasing efficiencies. Here are the first two steps
Here is the balance of the strategy
In order to adopt a Managed Print Strategy for your business, there are a couple of steps to consider. First, you will need an assessment of your current printing environment to determine what you have, what you are doing with it, and what it is really costing When that phase is complete, a report that includes the facts and findings needs to be published and reviewed to determined what steps should be employed to control costs and improve productivity. Usually, better management of the existing assets is a good place to start. We would like to help you in this endeavor to create an implement and effective strategy Can you see the value in this offer?