This document provides an overview of performing vendor account inquiries in SAP. It covers how to view vendor account balances and line items, the transaction codes used, and key functions for navigating and filtering inquiry results. The objectives are to learn how to perform vendor account balance inquiries and line item inquiries in SAP. Transaction codes FK10N and FBL1N/ZFBL1N are used to display account balances and line items respectively.

1. Accounts Payable
Version 1.0
Unit 5: Inquiries & Account Management

2. Course Agenda
Unit 1: Introduction
Unit 2: Master Data
Unit 3: Invoice and Credit Note Processing
Unit 4: Payments
Unit 5: Inquiries
Unit 6: Reporting
Unit 7: Vendor Reconciliation
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3. Unit Objectives
At the completion of this unit, you will be able to:
 Perform Vendor Account Balance Inquiries
 Perform Vendor Line Item Inquiries
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4. Transaction Codes
 Display Account Balance FK10N
 Display Account Line Items FBL1N or ZFBL1N
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5. Key Terms
 Multiple Selections
 Screen Layouts
 Clear Open Items
 Reset Cleared Items
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6. Vendor A/C Inquiries
 When you post transactions to vendor accounts the system
automatically updates the account.
 You can then view information on Accounts Payable by either
using Balance Display or Line Item Display.
 Account Balance Display – shows the opening balance c/f plus
the total of all transactions posted per period.
 Line Item Display – allows you search for particular
transactions posted.
 SAP makes it very easy to view vendor information from both
the summary and line item level.
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7. Vendor Inquiries – Transaction Codes (FK10N)
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8. Account Balance Display (FK10N)
 Using Transaction FK10N you can view a specific vendor
balance or a range of vendor balances
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9. Account Balance Display (FK10N)
 Account Balance Display contains
- Any Balance C/F from previous year
- List of Debit and Credits for each month
- Balance for the Period
- Sales/Purchases – net movement for the
period
- Closing Balance for each period
 You can navigate from each total’s display to the list of line
items by double-clicking an amount.
 Another double-click on the line item will take you to a
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document display screen
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10. Account Balance Display (FK10N)
Double click on the monthly
balance for a particular period
to view the line items
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11. Multiple Vendor Selection
 On the multiple selection screen you can either include a range
of vendor accounts or exclude a range of vendor accounts
Double click to include
multiple values
Exclude a Range
Include a Range
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12. Display Vendor Navigation Screen
 You can navigate from each totals display to the list of line
items by double-clicking an amount.
Double Click
to View Item
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13. Display Vendor Line Items
 You can view vendor line item details either using the Display
Vendor Balance FK10N or by using the display vendor line items
transaction FBL1N
Line Items
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14. Display Vendor Line Items (ZFBL1N)
You can also use the customized vendor line item
display transaction (ZFBL1N) for displaying vendor
line items.
The customized screen has additional fields like
the cost center# , Material group, etc.
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15. Display Line Item – Selection Criteria
 View a range of Vendor Accounts
 View a range of Company Codes
 View only Open items only
 View cleared items only
 View all items posted
Status
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16. Line Item Display – Item Status
 The line item list contains a selection of standard fields from the
document
 You can display the following line items:
- Open items
- Cleared items
- Parked items
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17. Display Line Item Details
 When you click the view line item display transaction the following
details will appear.
Double Click on the line item or click on the line
item and use the display icon to display details
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18. Details on Line Item
Click on the document header icon to
display
•Who posted the transaction
•When the transaction was posted
•Currency details
•Document type
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19. Change the Line Layout Details
 Each user will have different fields they will want to see when
making queries on a vendor account. Therefore, a specific
user screen layout can be defined to ensure users are only
looking at the details they require.
 Possible Selection Fields include:
- Doc Number
- Local and Transaction Currency
- Cost Center
- Posting Date and Posting Period
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20. Posted Document View
You can change the line layout to list the details you need.
Use the select layout icon to
display another existing line
layout with different fields
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21. Possible Screen Selection Fields
Use the change layout option to
define you own layout and select the
fields you need in your layout
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22. Function in the Line Item Display – Icons
Select Layout
Save Layout
Change Layout
Sort in Asc/Desc Order
Set Filter
Account Master Data
Change Document
Display Document
Last Column
Column Right Display Sum
Sub-totals
Column Left Expand
First Column Collapse
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23. Download Vendor Account Details
 It is possible to download vendor account details to excel. The
menu patch is as follows:
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24. Unit Recap
 You can Display Vendor Balances using transaction code
FK10N
 You can Display Vendor Line Items using transaction FBL1N
and ZFBL1N
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25. Questions and Answers
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