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8 reasons you need a strategy for managing information...before it's too late
The document outlines eight reasons organizations need a strategy for managing information effectively, emphasizing the impending information management tipping point. Key points include the exponential growth of the digital universe, the shift to ubiquitous computing, and the challenges posed by social media and collaboration without governance. Additionally, it highlights the rising risks of mismanagement and the importance of addressing these issues before they become unmanageable.
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8 reasons you need a strategy for managing information...before it's too late
- 1. 8 Reasons YouNeed a Strategy for Managing Information… Before it’s too late.
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- 4. For free e-book TextAIIM to 96625 Or go to aiim.org/8things
- 5. The point atwhich a slow, reversible change becomes irreversible, often with dramatic consequences. The point in time at which some new technology becomes mainstream. Tipping point (Wikipedia)
- 6. My thesis –part 1: We are approaching an information management tipping point.
- 7. My thesis –part 2: You better get your S**T together before it’s too late.
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- 11. Computing capacity 2Xevery 18-24 months.
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- 19. But that ain’tall.
- 20. Bandwidth has improvedeven faster.
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- 26. Creating a triplecrown convergence with revolutionary implications for those who help organizations manage their information.
- 27. 8 Reasons YouNeed a Strategy for Managing Information… Before it’s too late.
- 28. #1 -- Atidal wave of information.
- 29. By 2011, the digital universe will be 10X as big as it was in 2006 Source: IDC
- 30. 30% of this is business content Source: IDC
- 31. Most organizations don’tknow what they don’t know.
- 32. How important isthe effective management of electronic information to the long-term success of your organization?
- 33. 89% “important” or “extremely important”
- 34. “How confident areyou that your organization could demonstrate that your electronic information is accurate, accessible, and trustworthy?”
- 35. 25% “very confident”or AIIM crowd “quite confident” 63% Non-AIIM crowd
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- 37. They don’t knowwhat they don’t know.
- 38. #2 – Ubiquitouscomputing.
- 39. Was…Information was arare commodity.
- 40. Is…it’s a truecommodity… Even a fashion statement
- 41. #3 – Socialeverything.
- 42. For most executives,social media is scary.
- 43. Just like e-mailwas.
- 44. 18-30 “I expect to usethe same 47% type of networking tools with my 31-45 business colleagues as I 37% do with my friends and 31% family.” >45
- 45. 18-30 “It is easierto locate 80% ‘knowledge’ on the Web than it is to find it on 31-45 our internal systems ” 73% >45 64%
- 46. 18-30 “I believe that the‘wisdom of 57% the crowds’ improves information 31-45 quality ” 49% >45 33%
- 47. Why should youcare? FOR GEN X AND GEN Y E-MAIL IS IRRELEVANT – IN 2009 BC STOPPED DISTRIBUTING E-MAIL ADDRESSES TO INCOMING FRESHMAN Socialnomics
- 48. Why should youcare? BECAUSE VISITING SOCIAL SITES IS 4TH MOST POPULAR ONLINE ACTIVITY—AHEAD OF PERSONAL EMAIL. Nielsen, Global Faces & Networked Places Originally cited in: hNp://www.slideshare.net/mzkagan/what‐the‐S‐is‐social‐media‐one‐year‐later
- 49. Why should youcare? BECAUSE 34% OF BLOGGERS POST OPINIONS ABOUT PRODUCTS AND BRANDS. Socialnomics
- 50. Executives need tounderstand the difference between playing around on Facebook and building a true collaborative infrastructure for their organization.
- 51. How will yourorganization move from column 1 to column 2?
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- 53. #4 – Collaborationwithout governance a recipe for disaster.
- 54. It’s not onlySharePoint.
- 56. Is there anexecutive endorsed plan in your organization as regards where SharePoint will and will not be used?
- 57. Is there anexecutive endorsed plan in your organization as regards where SharePoint will and will not be used? 57% NO
- 58. And the samecould be said for just about any other collaborative tool.
- 59. Have you thoughtthrough the governance implications of your collaboration deployments?
- 60. Governance 1. No “easy” button 2. One size does not fit all 3. It’s not rocket science 4. Pay me now or pay me later 5. “Undo” is hard 6. More silos only good in farming 7. Not just technology 8. Governance or chaos hNp://aiim.typepad.com/aiim_blog/2009/06/8‐things‐you‐need‐to‐know‐about‐sharepoint‐governance.html
- 61. #5 – Theera of simplicity.
- 62. Does your informationmanagement software feel like this...
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- 66. It matters, becausethe power has shifted to users… They will find a way around you (IT) if need be.
- 67. #6 – Thetree huggers’ time has come.
- 68. Paper reduction representsa huge productivity and environmental opportunity.
- 69. On average, just21% of invoices are sent electronically.
- 70. For 56% oforganizations, volume of paper records increasing.
- 71. Most paper recordsnot electronically indexed.
- 72. There are over4 trillion paper documents in the U.S., growing at a rate of 22% per year.
- 73. Task #1: Reducethe amount of paper in processes.
- 74. Task #2: Keepdigital what starts digital.
- 75. 1. Save $on paper and shipping. 2. Increase process effectiveness. 3. Integrate field ops. 4. Reduce real estate costs. 5. Improve morale. 6. Reduce off-site storage.
- 76. #7 – Youcan’t do this manually.
- 77. Why should youcare if your processes are manual?
- 78. It costs $20to file a document, $120 to find a misfiled document, and $220 to reproduce a lost document.
- 79. 7.5 percent ofall documents get lost; 3 percent of the remainder get misfiled.
- 80. The average documentphotocopied 19 times.
- 81. Professionals spend 5– 15% of their time reading information, but up to 50% looking for it.
- 82. By 2011, the digital universe will be 10X as big as it was in 2006 Source: IDC
- 83. Is this therace in which you want to compete?
- 84. #8 – Mismanagementrisks are rising.
- 86. 80% of allthe world's lawyers are in the US.
- 87. 130,000 students arecurrently attending law schools.
- 88. Plaintiffs filed 30Million new lawsuits last year or 82,000 per day.
- 89. 63% of ITmanagers have been required to produce an e-mail as part of legal action. June 2007 Osterman Research, Inc.: 400 IT Managers & end users
- 90. The cost ofe-Discovery for Microsoft is between $10 and $20 million dollars for each and every lawsuit. Ralph Losey ‐‐ FloridaLawFirm.com
- 91. 28% of organizationswould take more than a month to produce documents for a legal discovery process. Source: AIIM 2009 Industry Watch
- 92. 50% of ITmangers said they’d rather have a cavity filled than respond to a e-discovery request. June 2007 Osterman Research, Inc.: 400 IT Managers & end users
- 93. You need tothink expansively about risk.
- 94. Information management risks 1. Non-capture 2. Loss 3. Malice 4. Attribution 5. Unauthorized access 6. Unavailability 7. Findability 8. Inaccessibility hNp://aiim.typepad.com/aiim_blog/2009/06/8‐things‐you‐need‐to‐know‐about‐informa^on‐risk.html
- 95. My thesis –part 1: We are approaching an information management tipping point.
- 96. My thesis –part 2: You better get your S**T together before it’s too late.
- 97. My thesis –part 3: We can help.
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- 99. For free e-book TextAIIM to 96625 Or go to aiim.org/8things