This document discusses how inaccurate time tracking can hurt a company and outlines 5 key reasons why accurate time tracking is essential: 1) Payroll cost allocations, 2) ACA compliance and reporting, 3) Leave management, 4) Client billing, and 5) Project cost accounting. It also identifies the top 4 challenges companies face with time tracking: getting timesheets submitted on time, correcting bad data and fixing broken timesheets, time tracking software not syncing with other business applications, and not being able to track all data in one place.

1. 1
5 Ways Inaccurate
Time Data Can Hurt
Your Company

2. 2
Dan Doolin
Senior Account Executive
Integrity Data
Brian Maxin
Director of Sales
Journyx

3. 3
Why is tracking employee time
accurately
ESSENTIAL?

4. 4
• Payroll Cost Allocations
• ACA Compliance and Reporting
• Leave Management
• Client Billing
• Project Cost Accounting

5. 5
Why companies need to track time
Payroll Cost
Allocations
• Payroll costs are the
single largest cost
• Cost allocations into your
GL is critical for accurate
reporting and planning

6. 6
Why companies need to track time
ACA Compliance
• Tracking Hours of Service
is required by ACA
• Hours are used to
determine ALE Status
• Hours of Service is basis
for eligibility calculations

7. 7
Why companies need to track time
Leave
Management
• Mandated paid sick time
• Keep accurate balances
• Tracking for inquiries
• Compliance reporting
• Liability posting

8. 8
 Payroll Cost Allocations
 ACA Compliance and Reporting
 Leave Management
• Client Billing
• Project Cost Accounting

9. 9
Why companies need to track time
Billing
• How much time is spent
on client work?
• You can’t bill what you
haven’t tracked
• Lost time = LOST $$$

10. 10
Why companies need to track time
Project Cost
Accounting
• How much time and money
is spent on a project?
• Help you understand costs
and where projects are
broken
• Better project estimates =
MORE PROFITS

11. 11
The truth is, while time tracking is
essential for any type of business,
nobody likes to track time!

12. 12
• Survey of Dynamics GP users
• Analyzed their use of
Dynamics GP, time and
expense software, and
challenges with collecting time
and expense data within their
companies

13. 13
Top 4 challenges
Getting timesheets submitted
on time
1
Correcting bad data & fixing
broken timesheets
2
3 Time tracking software doesn’t
sync with other business
applications
4 Can’t track all my data in one
place

14. 14
Challenge #1
Getting Timesheets Submitted On Time

15. 15
• Provide multiple options for data entry
– web and mobile
• Email reminders/manager notification
to make sure timesheets are
submitted on time
• Data entry compliance tools and
reports – reduce the “sheet hunting”
process
Getting timesheets submitted on time

16. 16
Challenge #2
Correcting bad data & fixing broken
timesheets

17. 17
• Keep it simple – nobody “likes” to
track time
• Data entry validation tools to catch the
corrections on the front end
• Flexible approval workflows for
manager review the accuracy of the
data
• Prior period correction and admin
tools to make sure the data is correct
before it goes to GP
Correcting bad data and fixing broken
timesheets

18. 18
Challenge #3
Doesn’t sync with other business
applications

19. 19
• GP and GPPA
• MS Project
• ADP, Paychex, Paycor, etc
• GP Canadian Payroll
• CRM
• HR
• Off the shelf integration framework
and robust web-services/API
Doesn’t sync with other business applications

20. 20
Challenge #4
Can’t track all my data in one place

21. 21
• Time Tracking
• Time off tracking and leave requests
• Expense Tracking
• Custom/Equipment/Widget Tracking
• Resource Planning/Management
• DCAA and other compliance needs
• “Crew” based entry
• Project and Service Order tracking
Can’t track all my data in one place

22. 22
COMPANY NAME
Dan Doolin
DWDoolin@integrity-data.com
(217) 732-3737 x0203
Brian Maxin
maxin@journyx.com
(512) 225-3913
Thank you!